The Polytechnic Ibadan, Oyo State- Invitation For Pre-Qualification To Tender For Tertiary Education Trust Fund (TETFUND) Library Development Projects (Years 2017 And 2018 Merged)

DEADLINE: 28TH NOVEMBER, 2022
THE POLYTECHNIC IBADAN.
P.M.B. 22; U.I. POST OFFICE,
IBADAN, NIGERIA
INVITATION FOR PRE-QUALIFICATION TO TENDER FOR TERTIARY EDUCATION TRUST FUND (TETFUND) LIBRARY DEVELOPMENT PROJECTS (YEARS 2017 AND 2018 MERGED)

(1) INTRODUCTION
Applications are hereby invited from suitable and interested suppliers with relevant experience and good record to express their interest in bidding for the under-listed Projects for the Institution’s Library.

(2) DESCRIPTION OF PROJECT

(3) ELIGIBILITY REQUIREMENTS
For purposes of evaluation, interested Contractors should supply the under-listed Information, including but not limited to the following:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 /12/2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit;

-disclosing whether or not any officer of the relevant committees of the POLYTECHNIC, IBADAN or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars:

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects:

(l) For Supply of Equipment (ProQuest, Ebrary, 7.5 KVA Inverter, Computer Server): Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address. Telephone Number (preferably GSM No ), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS
Prospective and Interested Contractors are to collect the Standard Bidding Document from:

The Polytechnic Librarian Office,
The Polytechnic, Ibadan
(from 8.00 a.m. to 4.00 p.m. Mondays to Friday) upon presentation of evidence of payment of a non-refundable Tender Fee of N 10,000.00: paid into The Polytechnic, Ibadan, Oyo State’s Remita Account in any reputable Commercial Bank in Nigeria.

(5) SUBMISSION OF TENDER DOCUMENTS
Bidders are to submit hard copies of the Technical and Financial Bids with soft copy of Financial Bids only in MS Excel format, packaged separately in sealed envelopes and clearly marked as ’’Technical Bid” or “Financial Bid”. Thereafter, the two sealed envelopes should be put together in a bigger sealed envelope addressed to:

The Registrar,
Central Administration Office,
The Polytechnic Ibadan.

The reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box not later than 12:00 noon of Monday, 28 November, 2022.

(6) OPENING OF BIDS DOCUMENTS
Only the technical bids shall be opened immediately after the close of the submission of bid document at 12:00 noon of Monday, 28 November, 2022

Venue: The Polytechnic Librarian’s Office, The Polytechnic, Ibadan, Oyo State

(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder

(b) Bids submitted after the deadline for submission would be returned un-opened.

(c) All cost will be done by the bidders

(d) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;

(e) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened

(f) The Polytechnic Ibadan is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED
M.T. FAWALE (MRS)
REGISTRAR