CLOSING DATE AND TIME: 6/12/2022 – 23:59 HRS WEST AFRICAN TIME
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)
REQUEST FOR PROPOSAL FOR THE ESTABLISHMENT OF A FRAME AGREEMENT FOR THE PROVISION OF PREVENTIVE AND CORRECTIVE GENERATOR MAINTENANCE SERVICES IN ADAMAWA AND BORNO STATES, NIGERIA
REQUEST FOR PROPOSAL: NO. RFP/SC/NIGMA/2022/007
INTRODUCTION TO UNHCR
The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.
In more than six decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 17,300 people in more than 135 countries continues to help about 70.8 million persons.
To help and protect some of the world’s most vulnerable people in so many places and types of environments, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations, please see http://www.unhcr.org.
(1) REQUIREMENTS
The Office of the United Nations High Commissioner for Refugees (UNHCR), Sub-Office Maiduguri, Nigeria, invites qualified service providers to make a firm offer for the establishment of Frame Agreement(s) for the Provision of Preventive and Corrective Generator Maintenance Services.
UNHCR may award Frame Agreement(s) with initial duration of 1 (one) year, potentially extendable for a further period of 1 (one) year. The successful bidder(s) will be requested to maintain their quoted price model for the duration of the Frame Agreement(s).
The estimated scope and size of UNHCR’s requirement is specified in Annex A (ToR). Please note that the figures have been stated to enable bidders to have an indication of the projected requirements. They don’t represent a commitment that UNHCR will purchase a minimum volume of services. Volume may vary and will depend on the actual requirements and funds available regulated by issuance of individual Purchase Orders against the Frame Agreement.
Other United Nations Agencies, Funds and Programmers shall be entitled to the same prices and terms as those contained in the offers of the successful bidders and could form the basis for a Frame Agreement with other UN Agencies.
IMPORTANT:
When a Frame Agreement is awarded, either party can terminate the agreement only upon 30 days’ notice, in writing to the other party.
The initiation of conciliation or arbitral proceedings in accordance with Article 19 “Settlement of disputes” of the UNHCR General Conditions of Contract for the Provision of Services shall not be deemed to be a “cause” for or otherwise to be a termination clause.
It is strongly recommended that this RFP document and its annexes be read thoroughly. Failure to observe the procedures laid out therein may result in disqualification from the evaluation process.
Sub-contracting: Please take careful note of Article 5 of the attached General Terms and Conditions of Contract (Annex E).
Note: this document is not construed in any way as an offer to contract with your firm.
(2) BIDDING INFORMATION:
(2.1) RFP DOCUMENTS
The following annexes form integral part of this Request for Proposal:
Annex A: Terms of Reference (TORs);
Annex B: Technical Evaluation Matrix;
Annex C: Financial Proposal Form;
Annex C1 -Servicing Cost – please provide signed pdf offer and Excel file
Annex C2 – Spare parts – please provide signed pdf offer and Excel file
Annex D Vendor Registration Form;
Annex E: UNHCR General Conditions of Contract for the Provision of Services – July 2018 version (English);
Annex F: UNGM Registration Process
Annex G: UN Supplier Code of Conduct (English);
Annex H: Checklist and Acknowledgments.
Annex I: e-Tender Box: Supplier User Manual on Guidance for Registration & Submission of offers
Annex J: Confirmation on EU Vendor Sanctions
(2.2) ACKNOWLEDGEMENT
We would appreciate your informing us of the receipt of this RFP by return e-mail to umunyana@unhcr.org and rowland@unhcr.org as to:
- Your confirmation of receipt of this request for proposal.
- Whether or not you will be submitting a bid.
(2.3) REQUESTS FOR CLARIFICATION
Bidders are required to submit any request for clarification or any question in respect of this RFP by email to Rossana Leealua Rowland at rowland@unhcr.org and Bamidele Olusegun Bernard at bamidele@unhcr.org and copy umunyana@unhcr.org. The deadline for receipt of questions is 23:59 hrs WAT on [25/11/2022]. Bidders are requested to keep all questions concise.
IMPORTANT:
Please note that bid submissions are NOT to be sent to the e-mail addresses above.
Failure to comply with this provision will result in disqualification.
Technical Specification
Model & Capacity: Perkins, WC, 65 KVA Location: Sub-Office, Maiduguri Model & Capacity: FG Wilson, WC, 65 KVA Location: Sub-Office, Maiduguri Model & Capacity: Perkins 165 KVA Location: Sub-Office, Maiduguri Model & Capacity: Perkins, 13 KVA Location: UNHCR Guesthoue, Maiduguri Model & Capacity: Caterplliar, WC, 275 KVA Location: UNHCR Guesthoue, Maiduguri Model & Capacity: Perkins, 165 KVA Location: UNHCR Warehouse, Maiduguri Model & Capacity: Perkins, Prime, 13 KVA Location: UNHCR Warehouse, Maiduguri Model & Capacity: FG Wilson, WC, 50 KVA Location: UNHCR Warehouse, Maiduguri Model & Capacity: Perkins, 13 KVA Location: Field Office, Yola Model & Capacity: Perkins, 13 KVA Location: Field Office, Yola Model & Capacity: Perkins, 22 KVA Location: Field Office, Yola Model & Capacity: Perkins, 50 KVA Location: Field Office, Yola Model & Capacity: FB Wilson, WC, 165 KVA Location: Field Office, Yola
Servicing Activity & Spare Part
Fuel oil: Clean Fuel filter primary/ecoplus change Change Fuel filter secondary Clean the fuel tank & inlet & Others visual inspection Check fuel line/water separator filter Lubricant oil: Check crankcase Change oil Change oil filter Cooling water Check & clean radiator Change cooling water Check cooling fan belt tension Others: Clean air filter Change air filter Adjust Valve clearance Check all important bolts & nuts Check Injection pump Strainer of fuel lift pump Check the battery Clean turbochargers Check alternator & starter motor Check fuel injector pressure
