DEADLINE: 9TH NOVEMBER 2022 – 23.59 hrs NIGERIA TIME
UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)
REQUEST FOR QUOTATION FOR SUPPLY AND DELIVERY OF VISIBILITY MATERIALS FOR 16 DAYS OF ACTIVISM FOR UNHCR SUB OFFICE OGOJA, CROSS RIVER STATE
REQUEST FOR QUOTATION NO.: RFQ/HCR/NIGOG/22- 016
CLOSING DATE AND TIME:
INTRODUCTION TO UNHCR
The Office of the United Nations High Commissioner for Refugees (UNHCR) was established on December 14, 1950 by the United Nations General Assembly. The agency is mandated to lead and co-ordinate international action to protect refugees and resolve refugee problems worldwide. Its primary purpose is to safeguard the rights and well-being of refugees. It also has a mandate to help stateless people.
In more than six decades, the agency has helped tens of millions of people restart their lives. Today, a staff of some 10,966 people in more than 128 countries continues to help about 65.6 million persons. To help and protect some of the world’s most vulnerable people in so many places and types of environment, UNHCR must purchase goods and services worldwide. For further information on UNHCR, its mandate and operations, please see http://www.unhcr.org
(1) REQUIREMENTS
The Office of the United Nations High Commissioner for Refugees (UNHCR) in Sub Office Ogoja invites qualified suppliers to make a firm offer for the SUPPLY AND DELIVERY OF VISIBILITY MATERIAL FOR 16 DAYS OF ACTIVISIM FOR UNHCR SUB OFFICE IN OGOJA CROSS RIVER STATE
More details on the required goods and/or services are provided in the attached Technical Specification (Annex A).
UNHCR reserves the right to approach one or more Bidders in order to establish multiple Frame Agreements having been awarded as a result of this tender and negotiate directly with the Supplier(s) to cater to future requirements of UNHCR or any other UN agencies.
The successful Bidder shall accord the same prices and terms to other United Nations Agencies, Funds and Programs that wishes to avail itself of such terms.
It is strongly recommended that this Request for Quotation and its annexes be read thoroughly before submitting your offer. Failure to observe the procedure laid out in this document may result in disqualification from the evaluation process.
This document is not to be construed in any way as an offer to contract with your firm.
(2) REQUEST FOR CLARIFICATIONS
We would appreciate receiving your quotation by email to the following email address: niqoqsupplv@unhcr.org on or before 9/11/2022 and samples by 9/11/2022
If you require any further clarification on this request, please contact nigogsupply@unhcr.org: on or before 4/11/2022- 11:0am.
Please indicate in the e-mail subject field:
- RFQ/HCR/NIGOG/22-017
- Name of your firm
- Number of e-mails that are sent (example: 1/2, 2/2)
Your quotation must be valid as least for 90 days. The standard payment terms of UNHCR are 30 days upon satisfactory delivery of goods or services and acceptance thereof by UNHCR.
UNHCR will compile the questions received and will respond to all Bidders participate in the tender competition, shortly after the query deadline. Pls indicate time and date for query deadline.
(3) PREPARATION OF QUOTATION
Quotations should be prepared based on the guidelines set forth in this Request for Quotation.
Please refer to and use the following Annexes to prepare your offer. Your quotation must include the following:
(3.1) Content of the QUALIFICATIONS AND ELIGIBILITY REQUIREMENTS
- ANNEX A: Technical Specification
- ANNEX B: Technical Offer Form – please fill-up, sign and submit.
- ANNEX C: Financial Offer Form – please fill-up, sign and submit.
- ANNEX D: Vendor Registration Form – please fill-up, sign and submit
- ANNEX E: UNHCR General Conditions of Contracts – please read and acknowledge acceptance by signing on the Declaration of Eligibility (Annex F)
- ANNEX F: Declaration of Eligibility – please fill-up, sign and submit
- ANNEX G: UN Supplier Code of Conduct – please read and acknowledge acceptance by signing on the Declaration of Eligibility (Annex F)
REQUIRED SUPPORTING DOCUMENTS (documentary evidence):
For bidders not yet registered with UNHCR NIGERIA
- Business/Commercial Registration Certificate (Corporate Affairs Commission)
- Tax Identification Number (Federal Internal Revenue Service)/ Tax Clearance Certificate
- Financial Statements of the last two fiscal years (2019 & 2020)
- Company Profile (company history, list of products and services offered, list of clients, etc.)
Notes:
Bidders should be legally constituted in their country of registration and have the capacity to do business in NIGERIA. Interested companies should be established as a commercial entity for at least three (3) years.
Companies who are interested in doing business with UNHCR Nigeria must fill-up and submit the Vendor Registration Form (Annex D) annexed to this document and submit all required documentation. The qualified supplier(s) will be added to the Vendor Database after investigation of suitability based on the submitted Vendor Registration Form (Annex D) and supporting documents. The investigation involves consideration of several factors such as: Financial standing; Core business; Track record; Contract capacity.
For companies who are already registered with UNHCR Nigeria, must ensure that the information and documentation (e.g., financial statements; government certificates, licenses and permits; office address; contact details- name, telephone number, email address; etc.) provided in connection with their registration are up to date. Please verify and ensure that your company is registered under its full legal name. To update your profile kindly fill-up the appropriate section of the Vendor Registration Form (Annex D) which you are updating.
In order to be eligible for UNHCR Nigeria’s vendor registration and be qualified for this and future bidding process using the attached Declaration of Eligibility (Annex G), you must declare that:
- Your company has read, understood and accepts the UNHCR General Conditions of Contracts for the Provision of Goods and Services, Rev. July 2018 (Annex E).
- Your company has read, understood and accepts the UN Supplier Code of Conduct (Annex F)
- Your company accepts the UNHCR standard payment terms of within 30 days
upon satisfactory delivery of goods and/or services, receipt of the invoice (and supporting documents) and acceptance thereof by UNHCR.
- Your company accepts that your offer shall be valid and remain binding for the period of time specified in the tender document.
- Your company (as well as any parent, subsidiary or affiliate companies) is not under formal investigation, nor have been sanctioned within the preceding three (3) years for engaging or having engaged in proscribed practices, including but not limited to: corruption, fraud, coercion, collusion, obstruction, or any other unethical practice;
- Your company undertakes not to engage in proscribed practices (including but not limited to: corruption, fraud, coercion, collusion, obstruction, or any other unethical practice), with UNHCR or any other UN agencies, and to conduct business in a manner that averts any financial, operational, reputational or other undue risk to any United Nations agencies.
- Your company has not declared bankruptcy, are not involved in bankruptcy or receivership proceedings, and there is no judgment or pending legal action against your company that could impair your company’s operations in the foreseeable future.
- Your company has no conflict of interest.
