Care Best Initiative (CBI)- Invitation To Tender For The Procurement Of Chlorination Materials And Kits (9 Lots)

DEADLINE: 5TH JANUARY, 2023
CARE BEST INITIATIVE (CBI)
INVITATION TO TENDER FOR THE PROCUREMENT OF CHLORINATION MATERIALS AND KITS
CBI/NHF/WASH/DEC/2022/003
TENDER NUMBER: CBI/NHF/WASH/DEC/2022/003

Care Best Initiative is requesting through this tender a company to provide detailed written quotations for the procurement of chlorination materials and kits.

The submission for this tender should include:

• An original copy of the bid.
• All documents (including this tender document) filled in English, signed and stamped (every page) by the bidder.
• A written quotation (on company letterhead) including all the product specifications, the price per unit, and the total price.
• A letter of introduction on company letterhead.
• An ID copy of the company legal representative; preferably an International Passport, Voters card, National ID, or Driver’s license.
• A registration document/certification/quality certificate from the relevant government agency copy of registration at the relevant Chamber of Commerce.
• Evidence of tax registration and most recent tax clearance certificate.

Note for bidders:

• Delivery will be made at Maiduguri, Borno State.
• Quote validity and lead time should be clearly stated.
• A copy of company registration documents and license are included.
• On request, samples of the items should be available for delivery to Care Best Initiative within 24-48 hours. Each sample should be labelled clearly with the bidder’s company name. Bidder should be able to provide samples to Care Best Initiative’s office in Maiduguri, Borno State.
• Bidders are welcome to offer more than one type/size/exact specification of each item listed in the table below, at different prices. This may be favourable to your quotation owing to expected changes in identified demand. In that case, you may provide different offer forms for each item.
• In case of making an error when writing the prices, please discard the page. Any alterations including the use of correction fluid will render your offer invalid.
• Queries and request for clarification of the specification can be made by E-mail to procurement.carebest@gmail.com copying s.idegwu@carebestinitiative.org – up to two full working days may be required for a response – or by Telephone +2348039777983.
• Payment will be performed in Nigerian Naira (NGN) hereby selected as the contractual currency for this tender.
• Payments from Care Best Initiative to the successful candidate will be done through bank transfer.
• Care Best Initiative reserves the right to contact previous organization with who the bidder has worked and any financial or security authority for verification.

SELECTION CRITERIA

A technical analysis will be conducted by CBI for the bidder’s selection based on these criteria detailed below and ranked in order of importance.

(1) ADMINISTRATIVE AND QUALITY/TECHNICAL SPECIFICATION

Quality/technical specification will be the first criteria to be considered by CBI to select a vendor. The technical check will be based on FAIL/PASS criteria. If a supplier does not meet the minimum standards of quality or non compliance to tender requirements. CBI will not consider the offer.

(2) PRICE REASONABLENESS

The price will be the second criteria to be considered by CBI to select the most competitive supplier. Tenderers must quote in Nigerian Naira (NGN) as the contract currency shall be in NGN.

(3) LEAD TIME

Preference will be given to suppliers proposing short and relevant lead time.

(4) PAST EXPERIENCES

Preference will be given to suppliers with proof of previous experience preferably with local or International Organizations. (e.g similar value contracts, work in similar operational areas, etc.).

GENERAL CONDITIONS:

(1) The closing date of this tender is fixed on 05/01/2023 at Borno office at the following address:

CARE BEST INITIATIVE OFFICE

BEHIND UN OFFICE

POMPOMARI BY PASS,

MAIDUGURI,

BORNO STATE.

and/or procurement.carebest@gmail.com copying s.idegwu@carebestinitiative.org

(2) Tenderers will fill, sign, stamp and return the Offer form according to CBI’s format.

(3) Tenderers will sign and return all pages of the Product Specifications for which they apply.

(4) The offer to the call for tender will not result in the award of a contract.

(5) All prices should be in NGN.

(6) The offer must be submitted to CBI procurement tender box in a sealed envelope with the mention “CBI/NHF/WASH/DEC/2022/003” not to be opened before 6 January, 2023 at 12:00 pm local time’’ and the purpose of the offer or by email to procurement.carebest@gmail.com copying s.idegwu@carebestinitiative.org

(7) Unsealed envelopes late offers will not be considered.

(8) Quantities are indicative and are subject to change.

(9) CBI will accept one final offer from each company that participates in the Tender. If a vendor wishes to submit an updated offer, after submitting their first offer but before the closing date, this should be clearly marked in the email.

(10) Each Bid shall include a unique company name, representative and signature, phone number, and email address. Any similarities could result in rejecting the bid.

(11) Company Stamps should be unique, and the company name should be included in the Stamp, and any information contained in the stamp should be unique to the company submitting the offer.

(12) THE OFFER WILL NOT BE CONSIDERED ELIGIBLE IF:

• White ink is used, price correction by hand.
• All papers are not signed and stamped.
• Electronic stamp and signature is used.

To ensure that funds are used exclusively for humanitarian purposes and in accordance with donors’ compliance requirements, all contract offers are subject to the condition that contractors do not appear on anti-terrorism lists in line with CBI donor compliance policy. To this end, CBI reserves the right to carry out anti-terrorism checks on contractor, its board members, staff, volunteers, consultants, financial service providers and sub-contractor.

NOTE: CBI adopts a zero tolerance approach towards corruption and is committed to respecting the highest standards in terms of efficiency, responsibility and transparency in its activities.

In particular, CBI has adopted a participatory approach to promote and ensure transparency within the organization and has set up a complaint focal point via a specific e-mail address complain.carebest@gmail.com. As such, if you witness or suspect any unlawful, improper or unethical act or business practices (such as soliciting, accepting or attempting to provide or accept any kickback) during the tendering process, please send an e-mail to complain.carebest@gmail.com

BIDDER OFFER FORM

Date: ________________________

Tender number: CBI/NHF/WASH/DEC/2022/003

To be filled by Bidder (COMPULSORY)

Details of Bidding Company:

1. Company Name: _______________________________________________________________________

2. Company Authorized Representative Name: ___________________________________

3. Company Registration No: _________________________________________________

4. Company Specialization: __________________________________________________

5. Mailing Address: ________________________________________________________

a. Contact Numbers: Mobile No: ____________________________________________

b. E-mail Address: _______________________________________________________

I undersigned __________________________________________, agree to provide CBI, non- profit NGO, with items answering the following specifications, according to the general  conditions and responsibilities that I engage myself to follow.

PLEASE COMPLETE THE FOLLOWING TABLE: NOTE THAT ALL ITEM PRICES SHOULD BE FILLED. IN CASE, SOME ITEMS ARE NOT QUOTED, CBI WILL NOT CONSIDER THE OFFER.

BIDDER’S COMMENTS/REMARKS:

1. ________________________________________________________________________

2. ________________________________________________________________________

DELIVERY CONDITIONS GUARANTEED BY THE BIDDER:

…………………………………………. Days for 100% of the supply/services

BIDDER’S TERMS AND CONDITIONS:

1. Validity of the offer: _______________________

2. Terms of delivery: _______________________

Name of Bidder’s Authorized Representative: ________________________

Authorized signature and stamp: _______________________ Date: __________________

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