DEADLINE: 28TH DECEMBER, 2022
EKITI STATE UNIVERSITY (EKSU), ADO EKITI
P.M.B. 5363, ADO-EKITI
WEBSITE: www.eksu.edu.ng
INVITATION FOR THE PRE-QUALIFICATION EXERCISE FOR CONTRACTORS/SUPPLIERS FOR YEAR 2020 – 2021 (MERGED) TERTIARY EDUCATION TRUST FUND (TETFUND) ANNUAL INTERVENTION
(1) INTRODUCTION
In accordance with the requirements for due process for the award of contract for capital projects, Ekiti State University, Ado-Ekiti wishes to invite competent and qualified Contractors/Suppliers to pre-qualify for the:
| Lot 1A | Construction of Nursing Science Department in the College of Medicine. |
| Lot 1B | Supply of Furniture, Fixtures and Equipment to Nursing Science Department in the College of Medicine |
| Lot 2A | Construction of Scholars’ Village. |
| Lot 2B | Supply of Office Furniture to Scholars’ Village |
(2) ELIGIBILITY REQUIREMENTS
Interested Contractors/Suppliers are invited to submit the following documents:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31s December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the Ekiti State University, Ado-Ekiti or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
All requirements must be arranged in the ORDER above.
(3) SUBMISSION OF PRE-QUALIFICATION DOCUMENTS
(i) The pre-qualification applications with all the required supporting documents should be neatly packaged, bound and forwarded in a sealed envelope and marked at the top left corner as “Pre-qualification for Lot XX”, where XX is the Lot No.
(ii) The Companies submitting the pre-qualification documents should write the name, mobile phone number of the contact person and the name of the firm at the bottom left corner of the envelope. The Pre-qualification documents must reach the University not later 10:00am, Wednesday, 28th December, 2022, and the parcel (pre-qualification documents) should be addressed as follows
The Head, Directorate of Procurement,
Ekiti State University,
P.M.B. 5363,
Ado – Ekiti, Ekiti State.
The pre-qualification documents will be opened immediately after the deadline for submission 10:00am, Wednesday, 28 December, 2022, at the Oodua Hall, Opposite Omolayo Administrative Building, Ekiti State University, Ado-Ekiti. Bidders or their representatives are hereby invited to the meeting for the opening of the prequalification documents
(4) GENERAL INFORMATION
(i) The Contractors Suppliers are expected to adhere strictly to ALL Instructions as non-compliance will constitute a ground for disqualification.
(ii) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;
(iii) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned unopened;
(iv) The Ekiti State University, Ado-Ekiti is not bound to prequalify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Prof. E. O. Olanipekun, FCSN
Vice-Chancellor
Ekiti State University, Ado-Ekiti, Nigeria
