DEADLINE: 1ST FEBRUARY, 2023
EMBASSY OF FRANCE, ABUJA
CALL FOR PROPOSAL FOR CONSULTATION FOR THE OUTSOURCING OF VISA APPLICATION COLLECTION IN NIGERIA, MADAGASCAR, CAMEROON, GABON AND THE REPUBLIC OF CONGO
DEPARTMENT OF FRENCH NATIONALS ABROAD AND CONSULAR ADMINISTRATION
DIRECTORATE OF IMMIGRATION
Information leaflet
(1) Purpose of the consultation:
A consultation procedure for the choice of the same external service provider in charge of the material tasks related to the collection of visa application files in the consular districts of Nigeria, Madagascar, Cameroon, Gabon and the Republic of Congo is launched. This consultation will be carried out within the framework of a grouping of orders concerning the French embassies in Abuja, Yaounde and Brazzaville and the general consulates of France in Libreville and Tananarive.
These tasks are as follows: making appointments, informing and welcoming the public, reception of files, collection of visa fees, collection of biometrics, entry of the visa application form, digitization of files (passport and supporting documents) , sending of files to the post and return of passports.
As part of this consultation, tenderers will submit an offer based on the five specifications relating to the opening of visa application collection centers for:
- Nigeria: two main collection centers in Abuja and Lagos;
- Madagascar: a main center in Antananarivo;
- Cameroon: two main centers in Yaounde and Douala and a delocalized center in Garoua.
- Gabon: a main center in Libreville;
- The Republic of Congo: two main centers in Brazzaville and Pointe-Noire.
All main centers will imperatively be equipped with fixed biometric stations solely for the collection of biometric data. Mobile biometrics collection missions may be proposed in the tender by the tenderers in cities without a collection center. In this case, an indicative schedule of mission frequencies must be proposed by the tenderers. Mobile biometric collection operations must be carried out in accordance with Annex 4 of the specifications.
The selection committee, chaired by the French ambassador to Nigeria, will designate the successful tenderer for the entire lot.
The head of each of the five positions concerned will sign the contract between his position and the service provider selected.
(2) Schedule of the Procedure:
Publication of the call for applications December 1, 2022 Deadline for submission of tenders February 1, 2023 Tender opening commission February 2, 2023 Decision of the selection committee April 4, 2023 Opening date of main centers and delocalized centers October 2, 2023
(3) Withdrawal of the consultation file
The consultation file will be withdrawn from each of the posts (Abuja, Tananarive, Yaounde, Libreville and Brazzaville) by sending an email to the following addresses:
visas.abuja-amba@diplomatie.gouv.fr
visas.tananarive-fslt@diplomatie.gouv.fr
visas.yaounde-amba@diplomatie.gouv.fr
visas.libreville-cslt@diplomatie.gouv.fr
visas.brazzaville-amba@diplomatie.gouv.fr
In their request, the companies will be kind enough to specify their legal nature and transmit any document justifying their effective registration with the local authorities.
This means that in order to obtain the consultation file in order to apply, a company will have to demonstrate that it is registered or in the process of being registered in Nigeria, Madagascar, Cameroon, Gabon and the Republic of Congo.
The consultation file consists of:
- the model service contract;
- the model mandate agreement;
- five specifications (one per country) and its annexes;
- five attachments concerning the volume of short-stay and long-stay files for the years 2019, 2020, 2021 and 2022 (one attachment per country);
- an analysis grid to be completed by the candidates;
- the technical prerequisites necessary for the implementation of BioNET, allowing the collection of biometrics.
(4) Creation of files
To be considered admissible, the offers of the candidates will be written in French and will deal with all the points appearing in the specifications. They will not exceed 300 pages written in the format of the analysis grid, annexes included for each file. The selection criteria appear in the analysis grid provided in the consultation file, points 1 to 3.3 of this grid constitute the admissibility criteria, the latter will determine whether an offer is admissible or not. This duly completed analysis grid must be appended to the tenders submitted. Tenders comprising analysis grids whose information is not detailed or sufficiently written will be considered inadmissible.
Application files must contain the following mandatory elements (file inadmissible in case of missing document):
- A comprehensive motivation letter,
- A cover letter per country,
- The analysis grid,
- The appendices relating to the analysis grid,
- The additional annexes at the candidate’s free choice.
The maximum weight of each digital document will be 200 MB.
(5) Procedures for submitting applications
Candidates wishing to ask questions may send them before January 10, 2023 to the position(s) concerned via the addresses indicated above, making sure to group them together. All candidates who have withdrawn the file on date will receive the answer(s) to the questions asked.
Each tenderer will submit the digital file of their tender on https://www.demarches-simplifiees.fr/commencer/nigeria-madagascar-cameroun-gabon-republique-du-co no later than Monday, January 30 before midnight (French time) . An automatic email notification will be sent to the candidate once the file has been registered. The candidate will be deemed notified 24 hours after submitting his offer. Once filed, the file is no longer editable. In case of technical difficulties the candidate will contact the posts.
(6) The duration of the contract granted by each of the positions will be five years, possibly extended at expiry in an express manner and for a duration not exceeding three years.
(7) Failure to comply with the conditions for submitting offers set out in this call for applications will lead to the elimination of the offer.
