DEADLINE: 28TH DECEMBER, 2022
HYDROELECTRIC POWER PRODUCING AREA DEVELOPMENT COMMISSION (HYPPADEC)
ABDULSALAMI ABUBAKAR, MINNA, NIGER STATE
INVITATION FOR PRE-QUALIFICATION, TENDER AND EXPRESSION OF INTEREST FOR IMPLEMENTATION OF 2022/2023 CAPITAL BUDGET
(1) INTRODUCTION
The Hydroelectric Power Producing Areas Development Commission (HYPPADEC) is a Federal Government Agency that was passed into law in the year 2010 (ACT, 2020, NO 87 of 2010), charged with the responsibility of managing the Ecological menace to the operation of Dams; and for related matters.
(2) SCOPE OF WORKS/GOODS/SERVICES
The Commission, in order to effectively deliver on its mandate, hereby invite interested, competent and reputable Service Providers/Contractors/Suppliers with relevant experience and requisite expertise for Pre-qualification, Expression of Interest and Tender to apply for the following Works, Supplies and Consultancy Services for implementation in the current year.
CATEGORY A: WORKS
(A1) Construction, Rehabilitation/Renovation of schools
(A2) Construction of Solar-Powered Boreholes and Hand pumps
(A3) Construction and Rehabilitation of Health Facilities
(A4) Construction of Dams and Irrigation Control, Bridges, Drainages, Dykes and Erosion control.
(A5) Supply and Installation of Streetlights and Mini-grids
(A6) Construction, Rehabilitation and Furnishing of State and Area offices
(A7) Rural Access Roads
(A8) Upgrading of 11 kV line to 33kV High Tension Line
(A9) Construction of Resettlement Housing scheme
(A10) Rural Electrification
(A11) Construction of Earthen ponds, Aquaculture case system, Fish smoking kiln and Hatcheries
(A12) Construction and Rehabilitation of Jetties
(A13) Renovation of Police Barrack.
CATEGORY B: GOODS
(B1) Supply of Life Jackets
(B2) Supply and Installation of Safety Life Buoys
(B3) Supply of Operational and Passenger Ferry
(B4) Supply of Relief materials
(B5) Purchase of Operational Vehicles
(B6) Supply of Tricycles
(B7) Agricultural, Borehole and Heavy-Duty Equipment
(B8) Supply of Fertiliser, Agricultural Inputs, and mechanisation
(B9) Supply of Office Stationaries and Consumables
(B10) Supply of ICT equipment
(B11) Supply of School Furniture
(B12) Procurement of School Support materials
(B13) Provision of Temporary Camps for Displaced Communities
(B14) Provision of Camps for Security Interventions
(B15) Supply of Medical Equipment
(B16) Supply of Water Pumps and Fridges to Yauri Shanga and Ngaski Federal Constituency
CATEGORY C: SERVICES
(C1) Capacity Training and Development Reports, etc.
(C2) Youth Empowerment
(C3) Medical Outreach
(C4) Clearing of waterways
(C5) Entrepreneurship Development
(C6) Engineering and Procurement Services
(C7) GIS-based Mapping
(C8) Afforestation program
(C9) Office Automation and Program Management
(3) ELIGIBILITY REQUIREMENTS
The following documents shall be submitted:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC), including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable for Services;
(b) Evidence of the Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31 December 2022, with a minimum average annual turnover of N25 million;
(c) Evidence of Pension Clearance Certificate valid till 31 December 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.
(g) Sworn Affidavit;
- disclosing whether or not any officer of the relevant committees of the Hydroelectric Power Producing Areas Development Commission or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
(m) Services: Evidence of the Firm’s current registration with relevant regulatory professional body(ies) such as COREN, QSRBN, ARCON, CORBON, CMD, SURCON, MDCN, NITDA, etc.;
(n) Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles;
(o) Medical & Health Equipment: Letter of Authorisation from the Original Equipment Manufacturers listed in the Approved Policy for Procurement of Health and Medical Equipment for Tertiary Hospitals in Nigeria;
(p) Supply of Other Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
(q) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing, amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS – Invitation to Tenders)
Interested Companies are to collect the Standard Bidding Document (SBD) from the Procurement Unit Office, Hydroelectric Power Producing Areas Development Commission, Abdulsalami Abubakar Way, Minna, Niger State, on evidence of payment of a non-refundable tender fee of Ten Thousand Naira (N 10,000) only per Lot, paid into the Hydroelectric Power Producing Areas Development Commission’s Remita account in any reputable Commercial Bank in Nigeria. Note that interested bidders for Consultancy Services and pre-qualification are not expected to pay at this stage. Items no A10, B1, B5, B6, B7, B13, B14 and B15 are for Pre-qualification.
(5) SUBMISSION OF EOI AND PRE-QUALIFICATION DOCUMENTS
Interested firms are to submit two (2) bound of Expression of Interest (EOI) and Pre-qualification documents as applicable, separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as indicated above, and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop it in the designated Tender Box at the reception of the Commission headquarters not later than 12:00 noon on Wednesday, 28 December 2022.
(6) SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS – Invitation to Tenders)
All prospective bidders are to submit bids for each of the Lot desired, two (2) hard copies of each of the Technical and Financial bids, packaged separately in sealed envelopes and clearly marked as technical Bid’ or*Financial Bid. Thereafter, put the two sealed envelopes addressed to The Managing Director, Hydroelectric Power Producing Areas Development Commission, Abdulsalami Abubakar Way, Minna. Niger State; and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop it in the designated Tender Box at the reception of the Commission headquarters not later than 12:00 noon of Tuesday 17 January. 2023
(7) BID OPENING
SERVICES AND PRE-QUALIFICATION
The EOI and Pre-qualification documents will be opened immediately after the deadline for submission at 12:00 noon on Wednesday, 28 December 2022, at the Commission’s headquarters in Minna.
GOODS & WORKS (Invitation to Tenders)
Only the Technical bids will be opened immediately after the deadline for submission at 12:00 noon of Tuesday, 17 January, 2023, at the Commission’s Headquarters in Minna.
(8) GENERAL INFORMATION
(a) No bidder is allowed to participate in more than one (1) lot per category and maximum of two (2) lots in all categories;
(b) The Commission shall verify all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary;
(c) Bidders who have worked for the Commission or any other MDA and have a history of poor performance, abandonment, termination and/or prolonged contract execution period need not apply as their bids shall be excluded from the process in line with Section 16(8)(b) of the Public Procurement Act (PPA), 2007;
(d) All costs incurred in responding to this advertisement shall be borne solely by the Bidders;
(e) This advertisement shall not be construed as a commitment on the part of the Commission to award a contract to any bidder;
(f) Bids submitted after the deadline for submission would be returned un-opened;
(g) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. The Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;
(h) Invitation to Tenders: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened
(i) Invitation for Pre-qualification: Only pre-qualified bidders will be invited at a later date for collection of Tender documents;
(j) Request for EOI: Only shortlisted firms will be invited at a later date for the collection of Request for Proposals;
(k) The Commission is not bound to shortlist/pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the PPA, 2007.
(l) AII enquiries are to be directed to:
The Acting Head (Procurement)
HYPPADEC,
Abdulsalam Abubakar way,
Minna, Niger State.
SIGNED
MANAGING DIRECTOR
HYPPADEC
