Kwara State University (KWASU), Malete- Invitation For Technical And Financial Bids For The Proposed Years 2021- 2022 (Merged) TETFund Annual Intervention And Years 2018-2021 (Merged) TETFund Project Maintenance Intervention Projects (8 Lots)

DEADLINE: 23RD JANUARY, 2023
KWARA STATE UNIVERSITY, (KWASU) MALETE
P.M.B 1530, ILORIN       
INVITATION FOR TECHNICAL AND FINANCIAL BIDS FOR THE PROPOSED YEARS 2021- 2022 (MERGED) TETFUND ANNUAL INTERVENTION AND YEARS 2018-2021 [MERGED) TETFUND PROJECT MAINTENANCE INTERVENTION PROJECTS

(1) INTRODUCTION

(1.1) Kwara State University wishes to execute priority projects in order to create an atmosphere conducive for teaching, learning and research and thus ensuring a liveable and functional University system for its community. The Kwara State University thus invites interested, competent and reputable contractors to tender for the underlisted projects.

(1.2) Experienced and competent contractors/suppliers are invited to submit bids for the under listed projects:

(2) SCOPE OF WORKS/SUPPLY

CATEGORY A:  YEARS 2021 – 2022 (MERGED) TETFUND ANNUAL INTERVENTION PROJECTS

CATEGORY B:      YEARS 2018-2021 (MERGED) TETFUND MAINTENANCE INTERVENTION PROJECTS

(3) ELIGIBILITY REQUIREMENTS

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st  December, 2022; with minimum average annual turnover of N100 million for Works, N10 million for Goods;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit

• disclosing whether or not any officer of the relevant committees of the Kwara State University, Malete or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four(4) months;

(h) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(i) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(j) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(k) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(m) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(o) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS

Interested Companies are to collect the Standard Bidding Document (SBD) from the office of the Director, Works Department/Physical Planning Unit, Kwara State University, Malete upon evidence of payment of a non- refundable tender fee of N10, 000.00 (Ten Thousand Naira Only) per Lot, paid into the Kwara State University as follows:

Account Name: Kwara State University, Malete
Bank Name: Access Bank Plc
Account Number 1432474230.

(5) SUBMISSION OF TENDER DOCUMENTS

Prospective bidders are to submit bid for each of the Lots desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to The Registrar, office of the Registrar, Kwara State University, Malete and clearly marked with the project intervention name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Office of the Registrar, Kwara State University, Malete not later than 12:00 noon, 23 January, 2023.

(6) OPENING OF TECHNICAL BIDS

Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon, 23 January, 2023 in the Council Chamber of Kwara State University, Malete in the presence of observers, bidders or their representatives, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the Registrar, Kwara State University (KWASU), Malete with the Secretary, Second floor, Administrative Building, KWASU, Malete. The University will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Ag. Director of Procurement” on e-mail: mohammed.abubakar@kwasu.edu.ng  

(7) GENERAL INFORMATION

(i) Bids must be in English Language and signed by an official authorised by the bidder;

(ii) Bids submitted after the deadline for submission would be returned un-opened;

(iii) Bidders should not bid for more than One (1) Lot under each intervention.

(iv) All costs will be borne by the bidders;

(v)  Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(vi) The Kwara State University, Malete is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED
DR. KIKELOMO W. SALLEE
REGISTRAR
KWARA STATE UNIVERSITY, MALETE, KWARA STATE