DEADLINE: 6TH FEBRUARY, 2023
WILBERFORCE ISLAND, BAYELSA STATE
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR YEAR 2022 ZONAL INTERVENTION FOR ICT DEVELOPMENT
(1.0) INTRODUCTION
The Niger Delta University, Wilberforce Island invites interested, competent and reputable Contractors to make submissions for pre-qualification and tender for Tetfund’s 2022 ICT Zonal Intervention.
(2.0) SCOPE OF WORK
The scope of work consists of the provision of fixed Internet Subscription, 50KVA Solar Power Inverter, Total Networking of the University Campus and manage Network Switch to Access Point, Provision of Technological Support Function etc. that will be located at the main campus of the University, Wilberforce Island, Bayelsa State.
The details are as stated below:
(1) Fixed Internet Subscription (124x 155Mbits shared internet pool) with Mobil (3G/4G) Closed Data Group Subscription (124x 155Mbits shared internet pool) via MTN/GLO/Airtel/9Mobile for staff and students to access Whitelisted Sites. Academic Journal Aggregated Online Subscription (proQuest/Emerald/Scopus/Elsevier/EbscoHost) (VAT Inclusive) (INSTITUTION TO MAKE DIRECT PAYMENT FOR THE AGGREGATED SERVICES).
(2) Hybrid Inverter – 10KVA Inverter, 50KVATotal Capacity (5pcs).
- 450 Watts Monocrystalline Panel (24Vdc) 144 cell (150pcs).
- Deep cycle battery cells-12v 200Ahr (75pcs).
- Solar Power Infrastructure & Reticulation Installation (Panel Mounts, Lightening Arrestor, Earthing, BVV Cables, PV Cable, Connector Tools etc).
(3) Supply, Installation, testing and commissioning of Thin Client Computer Systems – Quad-Core CPU 3.1GHz, 8G DDR4, 240G SSD, VGA, with keyboard. Mouse, and 18inch Screen (50pcs).
- Supply, Installation, testing and commissioning of Windows 11 Pro – Remote Desktop Sever & 60 Client Licenses (50pcs).
- Supply, Installation, testing and commissioning of Thin Client Server – Server Intel Xeon 8 Core 2.1 Ghz, 32GB RAM, 2TB HDD (2pcs).
- Supply, Installation, testing and commissioning of Computer Desk (Power outlet, network cabling, RJ45, light point) for Library General Area (50pcs).
- Supply of Chair for Library General Area (50pcs).
- Supply, Installation, testing and commissioning of Gigabit Wireless Access Point | Business Wi-Fi Solution w/Mesh Support, Seamless Roaming & MU-MIMO | PoE Powered | SDN Integrated capable Access Point to support total of 5000 Concurrent Users in Main Library Building 50pcs.
- Supply, Installation, testing and commissioning of 48Port PoE Managed Network Switch for Access Points to support total of 5,000 Concurrent Users in Main Library Building (2pcs).
- Supply, Installation, testing and commissioning of Cat6 STP Cabling and Installation for Access Points and Network Switches in ICT Data Centre, Main Library Building and school compound (50boxes).
- Installation for Wi-Fi Deployment in the ICT Data Centre including 24U Rack, Media Converter, path panel and Main Library Building including 36U Rack, Patch Panel, Cabling as required with all necessary accessories needed (Lot).
- Dell 3-in-1 (Dell Intel Core i5,16gb RAM, 500GB, 17-inch screen) (3pcs).
- Printer (Xerox versa link multifunction printer) colour (1 pc).
- OCR Scanner HP (2pcs).
- Projector (5,000 lumen) – Power Lite 1960 (1 pc).
- EyeRIS IX touch Interactive Projection system (1 pc).
- [Staff Training] Training of 10 staff of ICT and Library for four (4) days on the use and maintenance and management of the, Network infrastructure, Solar System, Book Scanner; and Accessing the Internet and subscripted database contents via the thin clients and on other devices such as phones, Tablets etc.
(4) Provision for technology support functions.
(3.0) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents for pre-qualification:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
(b) Evidence of Company’s current Annual returns to CAC;
(c) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022 with minimum average annual turnover ofN50 Million.
(d) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(e) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bides whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(f) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(g) Evidence of Registration on the national Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.
(h) Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of the Niger Delta University, Wilberforce Island or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- That no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(i) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(j) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility not less than N50 million for the execution of the project when needed;
(k) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
(l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(m) Evidence of Firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
(n) For Supply of Equipment: Letter of Authorization as representative of the Original Equipment Manufacturers (OEMs);
(o) All documents for submission must be transmitted with a covering/forwarding letter under the company/Firm’s letter Head Paper bearing amongst others, the Registration Number(RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the names and Nationalities of the Director of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
(4.0) COLLECTION OF BID DOCUMENTS
Interested bidders are requested to collect bid documents from the office of the Director, Physical Planning, Niger Delta University between the hours of 9.00 a.m. to 3.00 p.m. upon presentation of evidence of payment of non- refundable tender fee (bank draft) of N 10,000.00 (Ten Thousand Naira) at the Bursary department of the University. The drafts should be made payable to the Bursar, Niger Delta University, Wilberforce Island.
(5.0) SUBMISSION OF BID DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:
THE VICE-CHANCELLOR
NIGER DELTA UNIVERSITY
WILBERFORCE ISLAND
BAYELSA STATE
The envelope should be clearly marked with (the name of the project and the lot number). Furthermore, the reverse of each sealed envelope should bear the Name, Telephone Number and Mailing Address of the bidder and hand-deliver in the designated Tender Box in the Registrar’s Office not later than 12:00 noon, Monday, 6 February 2023.
(6.0) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 6 February 2023, at the Vice Chancellor’s Conference Room. Bidders or their representatives, Civil Societies Organizations (CSO), Private Professional Bodies and members of the general public are invited to witness the bids opening exercise.
(7.0) ADDITIONAL INFORMATION
(i) The University may verify any or all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary;
(ii) Bidders who have worked for the University and have a history of poor performance, abandonment, termination and/or prolonged contract execution period need not apply;
(iii) All submissions must be paginated and duly initialled;
(iv) Non-compliance to the instructions will lead to disqualification.
(v) Submission must be made only in English Language.
(vi) This invitation shall not be construed to be commitment on the part of the University nor shall it entitle any Company to make any claims whatever and seek indemnity from the University, by virtue of having responded to this advertisement.
(vii) Late submission will be returned un-opened.
(viii) Attendees at the bid opening shall be required wash hands, use hand sanitizer, wear mask and observe physical distancing, the Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;
(ix) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.
(x) The Niger Delta University, Wilberforce Island is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
MR. BENJAMIN JOFFA
REGISTRAR
