DEADLINE: 21ST FEBRUARY, 2023
FEDERAL UNIVERSITY OF AGRICULTURE (FUAM)
P.M.B. 2373, MAKURDI
CENTRE FOR INNOVATION IN PROCUREMENT, ENVIRONMENTAL AND SOCIAL STANDARDS (CIPESS)
INVITATION TO TENDER FOR PROJECT EXECUTION
(1.0) INTRODUCTION
The World Bank sponsored Center for Innovation in Procurement, Environmental and Social Standards (CIPESS) established at the Federal University of Agriculture, Makurdi intends to undertake some procurement comprising goods. Consequently, in line with the World Bank procurement requirements, the Center is inviting competent contractors for Technical and Financial Bids for the following projects:
(2.0) SCOPE OF SUPPLIES
(i) NG-FUAM-317332-GO-RFQ/ NETWORK OPERATION CENTER AND INTERNET DISTRIBUTION-
LOT 1: SOFTWARE
LOT 2: HARDWARE
(ii) NG-FUAM-333810-GO-RFQ
LOT 3: PURCHASE AND INSTALLATION OF OFFICE FURNITURE AND FITTINGS
(3.0) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2022;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP.;
(g) Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Centre for Innovation in Procurement, Environmental and Social Standards (CIPESS) or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Lots 1 & 2: Evidence of Firm’s current registration/ accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
(i) Company’s Audited Accounts for the last three (3) years – 2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);
(j) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(k) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(l) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner).
(4.0) COLLECTION OF BID DOCUMENTS
Tender documents are to be collected from the Procurement and Property Management Officer’s office between the hours of 10:00am -3:00pm daily upon presentation of authenticated payment details of the non-refundable tender fee of N10,000 (Ten Thousand Naira) only per individual lot to be paid into the Treasury Single Account (TSA) of the University of Agriculture, Makurdi.
(5.0) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit one original copy of the technical and financial bids and four duplicate copies of the original of the technical and financial bids with soft copy of financial bid only in excel format for each of Lots desired, packaged separately in sealed envelopes and in each case clearly marked “TECHNICAL BID” or “FINANCIAL BID”. Thereafter the two envelopes should be put together in a bigger sealed envelope and clearly marked “INVITATION TO TENDER” the name of the company, the project name and lot number should be boldly written on the reverse side of the envelope and should be dropped in the locked tender box located at CIPESS boardroom not later than 12:00 noon Monday, 21 February, 2023. The bigger sealed envelope should be addressed to:
Office of the Centre Leader, Centre for Innovation in Procurement, Environmental and Social Standards, Federal University of Agriculture, Makurdi (CIPESS- FUAM) Middle Core, Faculty of Engineering, Electrical and Electronics Department Block, CIPESS-FUAM Wing.
(6.0) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 21 February, 2023, at CIPESS-FUAM Boardroom, Middle Core, Electrical and Electronics Department Block, CIPESS-FUAM Wing, in the presence of Observers, Bidders or their representatives, while the financial bids will be kept un-opened.
Please ensure that you sign the Bid Submission Register at the Point of submission as the Centre will not be liable for misplaced or wrongly submitted bids.
(7.0) GENERAL INFORMATION
(i) All documents/information must be in English language paginated and submitted in the sequence/order as listed in ELIGIBILITY requirements;
(ii) All pages of the financial bid must be endorsed by the authorised representative of the bidder.
(iii) Non-compliance with any of the Eligibility criteria listed in ELIGIBILITY requirements will lead to the automatic disqualification of the bid and it will be adjudged as non-responsive.
(iv) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(v) All costs will be borne by the bidders as the Centre will not be held responsible for any cost or expenses incurred by any interested party in connection with any response to this invitation.
(vi) Goods shall be delivered within thirty (30) days from the date of signing of the contract, together with supplier’s invoice showing their description, quantity, unit price, and total amount.
(vii) The supplier is required to supply the goods together with the detail operations and maintenance manuals.
(viii) The supplier shall warrant that the goods supplied under the contract are new and unused. 12 months’ warranty is required for the goods proposed.
(ix) The suppliers shall not assign, in whole or in part, its obligation to perform under this contract, except with the written consent of CIPESS-FUAM.
(x) The validity of the quotation shall be stated by the bidder and shall start from the date of quotation submission deadline.
(xi) 2% bid performance security is required for goods above 100,000,000:00
(xii) The Centre for Innovation in Procurement, Environmental and Social Standards is not bound to prequalify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with World Bank procurement procedures.
(xiii) For further enquiries, please contact the procurement and property unit between 10:00am and 3:00pm (Monday -Friday) at the following address: aivambe@cipessfuam.edu.ng or call 07068006647, 07013472200
(xiv) Visit www.cipessfuam.edu.ng for this and more.
SIGNED:
PROF. L. A. NNAMONU
CENTER LEADER AND DIRECTOR
