National Information Technology Development Agency (NITDA)- Invitation To Tender/Expressions Of Interest For Projects Execution (79 Lots)

DEADLINE: 6TH & 20TH FEBRUARY, 2023
NATIONAL INFORMATION TECHNOLOGY DEVELOPMENT AGENCY (NITDA)
FEDERAL MINISTRY OF COMMUNICATIONS AND DIGITAL ECONOMY
NO 28 PORT-HARCOURT CRESCENT, OFF GIMBIYA STREET, AREA 11, GARKI, ABUJA, FCT
INVITATION TO TENDER/EXPRESSIONS OF INTEREST FOR PROJECTS EXECUTION

(1) INTRODUCTION
The National Information Technology Development Agency (NITDA) intends to undertake the execution of some of its projects (NITDEF) Projects for the 2023 financial year.

(2) DESCRIPTION OF WORKS:-
In compliance with Public Procurement Act, 2007, NITDA invites interested, competent and reputable contractors/consultants with relevant experience and

(3) ELIGIBILITY REQUIREMENTS

Interested firms are required to submit the following documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2022;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2022 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2022;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2022 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the National Information Technology Development Agency or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years -2019, 2020 & 2021, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) For ICT jobs:

-Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

-ISO 27001 and ISO 20000 Certifications where applicable;

(n) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(p) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF BIDDING DOCUMENTS (GOODS & WORKS)
Standard Bidding Documents for Goods and Works are to be collected from the Procurement Unit, National Information Technology Development Agency (NITDA). This is upon presentation of N10,000:00 (Ten Thousand Naira) paid into NITDA’s TSA in any reputable Commercial Bank in Nigeria.

(5) SUBMISSION OF BIDDING DOCUMENTS (GOODS & WORKS)
(i) All respondents should submit two copies of their Technical and Financial (in Hard and editable soft copy) Bids each in separate sealed envelopes.

(ii) Each Bid should be clearly marked “TECHNICAL” or “FINANCIAL”, and clearly write the Company Name, Address and Lot Numbers of projects bided for all sealed envelopes should be put in an A3 size envelope and marked “TECHNICAL/FINANCIAL BID FOR LOT….”

(iii) All bidders must fill in the Bid Submission Register at the PROCUREMENT UNIT, Room B0005 NITDA Headquarters and thereafter drop the documents in the Tenders’ box.

(iv) All Documents must be submitted on or before Monday, 20 February, 2023 at 12:00 noon

(v) All documents should be addressed to:

HEAD, PROCUREMENT UNIT
FOR: DIRECTOR-GENERAL/CEO
National Information Technology Development Agency (NITDA),
No. 28 Port-Harcourt Crescent, Off Gimbiya Street,
Area 11, Garki, Abuja.

(5) SUBMISSION OF EOI
Interested Firms in Services arc to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon on Monday, 6 February, 2023.

(6) OPENING OF EOI AND TECHNICAL BIDS
(i) Expression of Interest will be opened immediately after the deadline for submission at 12:00 noon, Monday, 6 February, 2023.

(ii) Only technical bids will be opened immediately after the deadline for submission at 12:00 noon, Monday, 20 February, 2023.

(iii) Bidders or their representatives and interested members of the public are hereby invited to witness the bid opening exercise.

(7) NOTATION
(i) Any EOI/bid received after the deadline for the submission of bid shall not be opened; such bid shall automatically be disqualified and returned unopened.

(ii) Bidders should endeavor to follow the order of instructions in the submission.

(iii) Illegible documents in company’s profiles may lead to disqualification.

(iv) No company is allowed to bid for more than two (2) Lots.

(v) Mobilization fee shall only be considered subject to presentation of Performance Bond of not less than 10% from reputable bank/insurance firm on award of contract.

(vi) The National Information Technology Development Agency is neither committed nor obliged to award any contract to any bidder or to the lowest tender that is not responsive.

(vii) The Agency shall not be responsible for any cost incurred by the bidder in the preparation and submission of documents in connection with this advertisement.

(viii) All Certificates are subject to verification and a bid stand disqualified if any certificate is found to be forged with possibilities of prosecution.

(ix) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(x) Services: Only shortlisted Firms will be invited at a later date for collection of Request for Proposals;

(xi) The National Information Technology Development Agency is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
HEAD, PROCUREMENT UNIT
FOR: DIRECTOR-GENERAL/CEO