DEADLINE: 21ST FEBRUARY, 2023
FAMILY HEALTH INTERNATIONAL (FHI360)
REQUEST FOR PROPOSAL FOR THE SUPPLY AGREEMENT FOR LIQUID MEDICAL OXYGEN
Background:
FHI 360 is a non-profit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research, and technology; creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 60 countries, all 50 U.S. states and all U.S. territories.
The Meeting Targets and Maintaining Epidemic Control (EpiC) is a five-year, global project funded by the U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) and the United States Agency for International Development (USAID). EpiC Nigeria’s goal is to deliver efficient, affordable, results-based technical assistance and direct services while closing remaining gaps in Nigeria’s efforts to meet HIV epidemic control targets and address the COVID-19 pandemic.
Part of EpiC COVID-19 program in Nigeria is to provide high quality, medical-grade oxygen supply to five (5) supported facilities in Nigeria namely, Federal Medical Centre Owerri Imo State, University of Uyo Teaching Hospital, Uyo Akwa Ibom State, Federal Medical Centre Abeokuta Ogun State, Federal Medical Centre Yenagoa Bayelsa State and Abubakar Tafawa Balewa University Teaching Hospital, Bauchi State. Each hospital is expected to be installed with a 10,000 Liters capacity Cryogenic Tank facility (with Pressure Vessel, Outer Jacket, Insulation, vaporizers) to receive into storage the Liquid Medical Oxygen. FHI 360 is therefore seeking to establish Liquid Medical Oxygen Supply Agreement for six (6) deliveries to each storage facility. Interested suppliers/producers of medical-grade oxygen in Nigeria are required to follow the below guidance to participate in the bidding.
B. Quality and Specification of the Liquid Oxygen.
Quality Assurance Document Quality Standard (if Relevant) Required: Certificate of analysis (COA) showing tests on the quality of oxygen and possible impurities (on the lots procured) For gas O2:
Assay: contains NLT 99.0% by volume of oxygen (O2)
Carbon Dioxide: NMT 300 ppm
Carbon Monoxide: NMT 10 ppm
OR
Assay: Minimum of 99.5% by volume of
oxygen (O2)
Carbon Dioxide: NMT 300 ppm v/v Carbon Monoxide: NMT 5 ppm v/v Water Vapour: NMT 67 ppm v/v
For liquid oxygen (LOX):
Assay: contains NLT 99.0% by volume of oxygen (O2)
OR
Assay: Minimum of 99.5% by volume of oxygen (O2)
Water Vapor: NMT 67 ppm v/vProof of compliance with current Good Manufacturing Practices A documented Quality Management System (ISO 9001 or GMP Certificate) Required: Label clearly indicating that oxygen is being stored The should carry a label stating “Oxygen.” In addition, “Oxygen” or the symbol “O2” should be stenciled in paint on the shoulder of the cylinder.
OR
The LOX /cryogenics should be labeled to indicate O2Required: ISO certificate Verification of the quality of the oxygen tank to determine that it has been manufactured to appropriate standards, is inspected regularly, and is labeled accordingly. Required: Description of how medical oxygen is stored and distributed from production through final delivery
C. Proposal Requirements and selection criteria
Each Proposal to be submitted must include the below criteria on your company letter head in the following order:
Legal Status
-Documents showing that supplier/producer is legally registered and in good standing which include copy of Corporate Affairs Commission form C02 and C07 and Tax Certificate for year 2019, 2020 and 2021
-Documents issued by the relevant government entity (ies) showing that the supplier/producer is authorized to supply or produce and store medical oxygen (as relevant)
Technical Proposal
-Clearly describe in your company’s letterhead the ability to perform the scope of services proposed, that is, Description of how medical oxygen is stored and distributed from production through final delivery
-Bidder are expected to provide information regarding the source of supply of oxygen as mentioned in table 2 including experience, competency and installed capacity for production of medical oxygen production in Nigeria.
-Bidder are expected to develop 6 months’ supply plan for medical oxygen to all the five sites
-Submit ISO Certificate and documentation verifying that oxygen tanks (storage and distribution) are manufactured to appropriate standards, inspected regularly, and is labeled accordingly.
Delivery turnaround time
Please indicate the turnaround time for each supply to each of the facility and develop a supply plan for six (6) to each of the support site stated above.
Financial Proposal- Cost
Proposer shall submit a competitive quote based on the six (6) supply plan for each facility. Please note that FHI 360 is VAT exempted but will deduct withholding tax from all payments in compliance with the tax laws.
Validity of Quote- State how long your quote is valid for.
Payment Terms- State the payment terms.
D. Instruction to Bidders:
-Note that bidders shall be wholly responsible for their visits and shall indemnify FHI360 of any risk, responsibility or cost involve in visiting (travelling) the sites. Please see attached schedule (including persons of contact) to plan and make arrangement for the site visit.
-All proposals (technical and financial) must be submitted on company letterhead signed by the authorized representation of your company.
-Submission of all documents required shall be made to VIE-Proposal2022@fhi360.org not later than 5.30pm February 21st, 2023
-Enquiry on this Invitation to Bid shall be by email communication to quotations.Nigeria@ng.fhi360.org on or before 5.30pm February 14th, 2023
Please note:
-Issuance of this RFP in no way constitutes a commitment by FHI 360 to any bidder.
-FHI 360 reserves the right to vary any part of this RFP at the time of award if it becomes necessary. FHI360 is Value added Tax (VAT) exempted, but carryout Withholding Tax (WTH) deduction on commercial transactions in compliance with relevant Nigerian laws.
-Safeguarding policy- FHI 360 is committed to provide a safe environment for all employees, beneficiaries and anyone contracted by FHI 360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI 360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI 360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and sub-recipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.
