Federal Ministry Of Finance, Budget And National Planning- Invitation To Tender For Technical And Financial Bids For Procurement Of Goods And Consultancy Services Projects Under The Federal Ministry Of Finance Budget And National Planning, Headquarters, Abuja (2 Lots)

DEADLINE: 20TH FEBRUARY, 2023
FEDERAL MINISTRY OF FINANCE, BUDGET AND NATIONAL PLANNINGHEADQUARTERS, ABUJA
INVITATION TO TENDER FOR TECHNICAL AND FINANCIAL BIDS FOR PROCUREMENT OF GOODS AND CONSULTANCY
SERVICES PROJECTS UNDER THE FEDERAL MINISTRY OF FINANCE BUDGET AND NATIONAL PLANNING, HEADQUARTERS, ABUJA

INTRODUCTION
The Federal Government of Nigeria has allocated public funds in its FY2023 Appropriate Act, and Intends to apply a portion of the funds for the cost of the projects.

In light of the above, and towards achieving the Ministry objectives, the FMFBNP wishes to apply part of the funds in its 2023 appropriation for the implementation of some of the projects through procurement of Goods and Consultancy Services. Accordingly, and in compliance with the Public Procurement Act, (PPA) 2007, the Ministry hereby invites interested, reputable and qualified Consultants to express interest and submit tender documents for the procurement of the following projects: –

CATEGORY 1-GOODS

CATEGORY 2 – CONSULTANCY SERVICES

(2) SCOPE OF SERVICES
The comprehensive scope of the projects as it relates to Goods and Consultancy Services as well as specification and quantifications concerning the works and the items to be supplied are as detailed in the Tender documents.

(3) ELIGIBILITY REQUIREMENTS
The general public may wish to be guided that all procurement activities of the Ministry shall be fully governed by the Public Procurement Act (PPA) 2007 and the recent Federal Government Executive Older on Transparency and Support for Local Content in public procurement where by prospective bidders should submit the following documents:

(i) A forwarding letter signed by company representative stating the Corporate Affairs registration number at the top and names of all Directors at the bottom clearly specifying area of competence and interested category and Lot.

(ii) Evidence of Certificate of Incorporation/registration with Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name is also acceptable in case of Services;

(iii) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last (3) years (2020, 2021, 2022) expiring 31st December, 2023, with minimum average annual turnover of N50 million for Goods and N20million for Services;

(iv) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(v) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December. 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(vi) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(vii) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2022 or valid Certificate issued by BPP;

(viii) Unabridged company Audited Annual Report for the immediate past (3) years (2020, 2021 and 2022). Turnover in Audited Accounts must be the same in Tax Clearance Certificate otherwise the Company shall be disqualified;

(ix) A Sworn affidavit disclosing;

(a) that the bidder is neither in receivership nor a subject of insolvency/bankruptcy/winding up proceedings;

(b) That none of the bidder’s Directors has ever been convicted in any country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

(c) Whether or not any officer of the relevant committees of the Federal Ministry of Finance, Budget and National Planning (FMFBNP) or BPP is a former or present director, shareholder, or has any pecuniary interest in the bidder; and

(d) That all information presented in the bid are true and correct in all particulars.

(x) Evidence of experience in previous three (3) jobs of similar nature and complexities including award letters and Completion certificates in the area of the particular assignment in the immediate past three (3) years;

(xi) Evidence of access to or availability of credit facilities, confirmed by a reputable bank;

(xii) Company’s profile including CVs of key professionals, photocopies of relevant academic and professional qualifications with attestation of availability and contact phone numbers (evidence of firm and personnel registrations with relevant regulatory/professional bodies) for Categories 1 and 2;

(xiii) Firms submitting as Joint Ventures (JVs) should include Memorandum of Understanding (MoU) indicating the responsibility and duties of the individual firms constituting the JV as well as Names and Skills of Key Staff under each Company in the JV such that an informed judgment on the Firm’s Capacity in terms of Permanent or Borrowed Personnel can be determined.

(xiv) Services: Evidence of Firm’s current registration/accreditation by relevant regulatory professional body(ies);

(xv) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles.

(4) COLLECTION OF TENDER DOCUMENTS (GOODS)

A non-refundable tender fee of Ten Thousand Naira (N10,000.00) is payable by all bidders into the Federal Government Single Treasury Account (TSA) (Federal Ministry’ of Finance. Budget & National Planning) for Goods projects only. Thereafter, bid documents shall be collected from the Procurement Office at FMFBNP Abuja.

(5) GUIDELINE SUBMISSION OF EXPRESSION OF INTEREST AND TENDER DOCUMENT

(a) All submissions must be in English Language;

(b) The completed Expression of Interest (EOI) are to be submitted in two (2) hard copies in a sealed tamper proof envelope, with the appropriate Project Title and Lot No. at the top right-hand coRNer; and addressed t

The Permanent Secretary,
Federal Ministry of Finance, Budget & National Planning (FMFBNP),
Phase II, CBD, Abuja

The closing date for submission of EOI for Consultancy Category 2 is on or before 12:00 noon, Monday, 20 February, 2023.

(c) The completed Technical and Financial bids for Categories 1 (2 hard copies and 1 soft copy) shall be submitted in two different sealed tamperproof envelopes and labeled “Technical Bid” and “Financial Bid” and both placed in a third envelope. All the three (3) envelopes should bear the Company name at the reverse side while the “Project Name” and Lot No. at the Top Right-Hand corner of the envelope and addressed as in paragraph 5 (b) above and submitted in the same location, not later than 12:00 noon on Monday, 6 March, 2023.

(6.0) OPENING OF TECHNICAL BIDS

(6.1) The Technical bids for Categories 1 will be opened immediately after the deadline for submission at 12:00 noon on Monday, 6 March, 2023 at the Ministry’s Main Auditorium, Ground Floor, in the presence of Bidders or their Representatives and Statutory observers, while the financial bids will be kept un-opened.

(6.2) The Expression of Interest documents for Categories 2 will be opened immediately after the deadline for submission at 12:00noon, Monday, 20 February, 2023, at the Ministry’s Main Auditorium, Ground Floor.

(7.0) ENQUIRIES
All enquiries should be directed to Director Procurement via Phone no: 07040800808

NOTE
(i) The Ministry shall verify any or all the claims made by bidders and shall disqualify any company whose claims are found to be false, in addition to other sanctions that may be deemed necessary.

(ii) Bidders who have worked for the Ministry and have History of poor performance, abandonment or prolonged contract execution period need not apply;

(iii) All costs incurred in responding to this advertisement shall be borne solely by the Bidders;

(iv) All submission pages must be duly initialled by an authorised staff of the Company;

(v) Services: Only shortlisted bidders at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;

(vi) Goods: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(vii) Non-Compliance to the instructions will lead to disqualification.

(viii) EOI/Bid submitted late shall be returned un-opened;

(ix) The advertisement shall not be construed to be a commitment on the part of the Federal Ministry of Finance, Budget & National Planning nor shall it entitle the applicant to make any claim(s) whatsoever and /or seek any indemnity from Federal Ministry of Finance, Budget & National Planning by virtue of such applicant having responded to this advertisement;

(x) The Federal Ministry of Finance, Budget & National Planning is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED
PERMANENT SECRETARY
FEDERAL MINISTRY OF FINANCE, BUDGET AND NATIONAL PLANNING