DEADLINE: 6TH & 20TH MARCH, 2023
FEDERAL POLYTECHNIC UKANA, AKWA IBOM STATE
EXPRESSION OF INTEREST/INVITATION FOR TENDER FOR THE IMPLEMENTATION OF THE FEDERAL POLYTECHNIC UKANA YEAR 2023 CAPITAL AND ZONAL INTERVENTION PROJECTS
(1) INTRODUCTION
The Federal Polytechnic Ukana in keeping with its mandate and in compliance with the provisions of the Public Procurement Act, 2007, intends to implements the Polytechnic Year 2023 Capital and Zonal Intervention Projects. The Polytechnic hereby invites interested, competent and reputable contractors and consultants with relevant experience and good record of accomplishment for the Procurement of the under listed:
(2) SCOPE OF SERVICE/WORKS/SUPPLIES
CATEGORY A: CONSULTANCY SERVICES
| LOT NO. | PROJECT DESCRIPTION |
| C1 | Medical Checkups. Provision of Medications and Prescription Glasses in Ewu, Oshodi/Isolo Federal Constituency 1, Lagos State |
| C2 | Training and Empowerment of Unemployed Youths Women on Various Skill Acquisition in Obawole, Lagos State |
| C3 | The Training and Empowerment of Youths on Cassava Processing, and Supply in Obawole, Lagos State |
| C4 | Provision of Instructional Materials and Training of Primary School Teachers in Various Schools in Oshodi – Isolo Constituency 1, Lagos State |
| ZIPC5 | Training of Youth and Women in Various Skill Acquisition in Edu/Moro/Patigi Federal Constituency, Kwara State. |
| ZIPC6 | Empowerment of Youth and Women in Edu/ Moro/Patigi Federal Constituency, Kwara State |
| ZIPC7 | Medical and Surgical Outreach in Abak/Etim Ekpo/ Ika Federal Constituency, Akwa Ibom State |
| ZIPC8 | Scholarship and Bursary for Students of Tertiary Institution in Abak/Etim Ekpo Ika Federal Constituency |
| ZIP C9 | Training of Youths and Women on Digital Marketing in Bokkos and Mangu Lgas of Plateau State |
| ZIPC10 | Training of Youths and Women in Soap-Making in Kanke and Kanam Lgas, Plateau State |
| ZIPC11 | Business Development Training of Youths and Women in Panshin Lga, Plateau State |
CATEGORY B: WORKS
LOT NO. PROJECT DESCRIPTION W1 Construction of Polytechnic Standard Central Store (Phase 1) W2 Supply of Solar Street Lights for the University of Calabar and the University of Calabar Teaching Hospital, Calabar, Cross River State W3 Construction of all in One High Icent Solar Lights in Selected Areas of Orolu Lga, Osun State W4 Provision of Solar Powered Street Lights at Ikot Akpan Ishiet, Edimidim, Ikm, Abak Ishiet Villages in Onna Lga, Akwa Ibom State. W5 Supply and Fixing of Solar Light in Kiru/Bebeji Federal Constituency W6 Construction of 1 Km Road in Abak, Akwa Ibom State W7 Extension/Construction of Internal Road Network in Iko and Okoroete Communities, Eastern Obolo Lga, Akwa Ibom State. ZIPW8 Construction of Abak Village Hall, Abak Lga, Akwa Ibom State ZIPW9 Construction of Town Hall, Ikot Isighe, Mkpat Enin Lga, Akwa Ibom State ZIPW10 Completion of Civic Centre, Ikot Etobo, Nsit Ubium Lga, Akwa Ibom State ZIPW11 Construction of 3no Classroom Block at Salvation Army Primary School. Akai Ubium, Nsit Ubium Lga, Akwa Ibom State
CATEGORY C: GOODS
LOT NO. PROJECT TITLE G1 Purchase of Tractor with Implements G2 Supply of Sewing Machines, Hairdressing and Barbing Equipment for Empowerment of Women and Youths Ion Okpe/Sapele/Uvwie Fed. Const. Delta State G3 Supply and Distribution of Technical /Agric. Inputs to Farmers in Abak, Etim-Ekpo, Ika Lga’s Akwa Ibom State. ZIPG4 Supply of University Textbooks to Azaiki Public Library in Yenagoa /Kolokuma Opokuma Federal Constituency, Bayelsa State.
(3) ELIGIBILITY REQUIREMENTS
Interested Bidders must meet the following requirements
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7 -. Business Name with Form BN1 is also acceptable for Services;
(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.
(g) Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Ukana or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;
(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
(m) Consultancy Service: Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as:
-Centre for Management Development (CMD) for Training.
-Medical and Dental Council of Nigeria (MDCN) for Medical Services.
-Teachers Registration Council of Nigeria (TRCN) for Educational Training
(n) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
(o) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);
(p) For Joint Venture Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(q) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company-Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS FOR WORKS AND GOODS
Interested Company should collect Standard Bid Documents (SBD) for Works and Goods only from the Procurement Unit of the Polytechnic, upon presentation of evidence of payment of a non-refundable fee of N10,000 (Ten Thousand Naira only) per Lot paid into Polytechnic’s Remita account in any commercial bank, while Interested Consultant for consultancy would not pay tenders fee at this stage until after shortlisting.
(5) SUBMISSION OF EOI DOCUMENT CONSULTANCY SERVICE
Interested firms are to submit two (2) bound of Expression of Interest documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Rector, FEDERAL POLYTECHNIC UKANA, AKWA IBOM STATE, and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the designated tender box in the Procurement Unit, Office of the Rector by an authorized staff of the company not later than 12:00pm., Monday, 6 March, 2023.
(6) SUBMISSION OF DOCUMENTS- WORKS & GOODS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Rector, Attention Senior Procurement Officer FEDERAL POLYTECHNIC UKANA, AKWA IBOM STATE. The envelope should be clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the office of the RECTOR by an authorized staff of the company not later than 12:00pm., Monday, 20 March, 2023.
(7) OPENING OF EOI AND TECHNICAL BIDS
The EOI and the technical bids will be opened immediately after the deadline for submission at 12:00pm., Monday, 6 March, 2023 and 12:00pm., Monday, 20 March, 2023 respectively, in the Administrative Block, Conference Hall of the Polytechnic, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the Procurement Unit, Office of the Rector, as the Institute will NOT be held liable for misplaced or wrongly submitted bids.
(8) GENERAL INFORMATION
(a) Bid must be in English language and signed by an official authorised by the bidder;
(b) Bids submitted after the deadline for submission would be returned un-opened;
(c) All cost will be borne by the bidders.
(d) Bidder(s) shall not bid for more than two (2) Lots in the Works & Goods Categories and not more than three (3) Lots in the Consultancies category, collusion would be checked and violators disqualified:
(e) Presence of bidder’s representatives and members of the public is welcomed during the bid opening ceremony, likewise the presence of two (2) representatives of private sector professional bodies and Civil Society Organization in area of Anti- Corruption Transparency;
(f) Good and Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
(g) Services: Only shortlisted firms will be invited at a later date for collection of Requests for Proposal;
(h) Arrangement of EOI/Technical Document in hard copies should follow the order in the list above and appropriately paged. The EOI technical document should have a table content indicating the pages, which these items are to be found. Failure to comply with this directive will be resulting dis-qualification of the bidder.
(i) Federal Polytechnic Ukana, Akwa Ibom State is not bound to pre-qualify/ shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act. 2007.
SIGNED
HEAD OF PROCUREMENT
FEDERAL POLYTECHNIC UKANA
