DEADLINE: 23RD FEBRUARY, 2023
UNITED STATES PHARMACOPEIAL CONVENTION (USP)
REQUEST FOR PROPOSAL (RFP) FOR CALIBRATION OF LABORATORY EQUIPMENT FOR NATIONAL INSTITUTE FOR PHARMACEUTICAL RESEARCH AND DEVELOPMENT
| DUE DATE: 23 February, 2023 | |
| REFERENCE: Calibration of Laboratory Equipment for National Institute for Pharmaceutical Research and Development | |
| Delivery Location: NIPRD Abuja Nigeria | Address: Plot 942, Cadastral Zone C16, Idu Industrial District. |
Dear Sir / Madam:
The US. Pharmacopeial Convention (USP) is a scientific nonprofit organization that sets standards for the identity, strength, quality, and purity of medicines, food ingredients, and dietary supplements manufactured, distributed, and consumed worldwide. USP’s drug standards are enforceable in the United States by the Food and Drug Administration, and these standards are used in more than 140 countries.
USP/PQM+ intends to calibrate several laboratory equipment’s for NIPRD (list of equipment on Annex B of RFP).
You are kindly requested to submit your proposal for the service of Calibration of Laboratory Equipment as attached to Nigeria Procurement@usp.org.
The under listed under Annex B are equipment that would be required for calibration. Your quotation should be sent on or before 24 February, 2023 by 10:00 am. Questions pertaining to this RFP must be received no later than 20 February, 2023 at 12:00PM. Responses to all questions received will be forwarded to all participating bidders on the same day.
All inquiries should be submitted via email to Nigeria Procurement@usp.org
Qty. Minimum equipment required Unit cost Amount included to RFP is Equipment List on Annex B
PURPOSE AND OBJECTIVE(S):
- Support calibration and qualification of equipment in Microbiology and NIPRD Central Laboratory
THE HOW
- Employ the services of a competent, qualified, and accredited calibration organization
- Calibrate and qualify the listed equipment in microbiology and central laboratory of NIPRD, Abuja
PQM+ NIGERIA EXPECTATIONS
- Enhance the testing capacity of NIPRD using calibrated and qualified equipment.
- See attached list of Equipment – RFP Mail
CONTRACTOR’S RESPONSIBILITIES
- Calibrate and qualify the listed equipment at NIPRD permanent site in Abuja.
CONTRACTOR’S QUALIFICATION AND EXPERIENCECurrent accreditation to ISO/IEC 17025:2017 with relevant scopes to equipment / instrument to be calibrated and qualified.
DELIVERABLES
- Calibration certificates for all the equipment on the list
Calibration labels for all equipment calibrated and qualified.
CONDITIONS Pricing Terms All prices must indicate if VAT is inclusive and must be stated separately Validity of Quotation 30 DAYS
60 DAYS
90 DAYSCompleteness of quotation with full description of work to be done Partial bids permitted per item Performance period Start Date: TBD
End Date:General Terms and Conditions Necessary Conditions Required Documentation (1) Company Profile
(2) Company Registration with Corporate Affairs Commission (CAC – C02 and C07)
(3) Company Tax registration with TIN.
(4) Evidence of Past supplies done with reference details
(5) Certification and licenses.
REQUIREMENTS
Language: All documents submitted in response to this RFP, as well as all correspondence in connection with the RFP shall be in English language.
Inquiries: All inquiries concerning this RFP and any return bid(s) must be submitted in writing. Such inquiries shall be sent by email to: Nigeria_Procurement@usp.org no later than 8 February, 2023 at 12:00 noon. USP is under no obligation to consider or respond to questions that are not received in a timely manner.
Bid Submission: Bids are to be submitted via e-mail to Email: Nigeria_Procurement@usp.org firms are under no obligation to prepare or submit offers in response to this RFP and do so solely at their own risk and expense. USP will not reimburse any costs incurred related to this RFP. Bids shall be submitted on the Bid Submission Form (Annex A) accompanying this Request for Bid. The terms and conditions of any award and supply Contract resulting from this RFP will be based on the Terms and Conditions included above in the RFP.
Form and Content of Bids: All bids must be in writing, in English language, and signed and dated by an authorized employee of the bidder. Bidders must use the Bid Submission Form provided in Annex A of this RFP. The Bid Submission Form should be fully completed, with all the information required therein (Note: in case of a discrepancy between per unit and total prices, the per unit cost shall govern, and the total will be corrected by multiplying the per unit cost by the specified quantity).
List of Equipment for calibration is on Annex B
BID EVALUATION
Evaluation: All bids received by USP will be evaluated using a two-stage evaluation process as described below:
Stage 1: All bids must be complete and adhere to the terms and conditions of the RFP. A bid will be deemed complete and compliant if the bid is signed, meets supply and service specifications, is valid for at least 30 days, and is substantially responsive to the terms and conditions of the RFP.
Stage 2: The bid that is complete and offers the best value for money rather than merely the lowest price bid. The principal evaluation factors will be:
(a) The firm’s responsiveness and compliance with the RFP requirements and conditions (10%).
(b) The quality of firm’s past performance in comparable and/or similar service (40%).
(c) Price (50%): A Firm with the lowest total price will be awarded 50 points.
(d) Rejection and Award Procedure:
USP is not bound to accept the lowest or any bid and reserves the right to accept any bid in whole or in part and to reject any or all bids without assigning any reason therefor and to Contract on any of the terms offered or on different terms. Circumstances in which rejection of all bids may occur include, without limitation, the following:
(1) none of the bids are adequately responsive to the request,
(2) there is evidence of insufficient competition, or
(3) the lowest bid exceeds the estimated value or funds available by a significant amount.
USP will send a Notice of Award to the winning bidder(s).
ANNEX B
LIST OF EQUIPMENT FOR CALIBRATION
SN NAME OF EQUIPMENT MANUFACTURER MODEL SERIAL NO 1 Fridge Westpoint Tropical WRR-347GX HC165 2 Thermo Hygrometer Digi Sense 20250-31 140909281 3 Thermometer (Digital) Testo Germany 106 51079971704 4 Thermostat Oven Nil NIL NIL 5 AnalyticalBalance Ohaus Adocutuner AR2140 1228330587 6 Thermo Hygrometer Digi Sense 20250-31 150821029 7 Stopwatch Fisher Scientific 66625611755833 170471147 8 Thermo Hygrometer Digi Sense 20250-31 150821022 9 Thermo Hygrometer Digi Sense 20250-31 170416312 10 Analytical Weight Set Troemner 4000020013 4000020013 11 AnalyticalBalance OhausCorporation PA224C B72932910 12 Refrigerator Haier Thermocool HRF750D X BM0020Z3X0 OBHEI20364 13 Micro Pipette Nil NIL NIL 14 Micro Pipette Nil NIL NIL 15 Incubator Genlab MINI/75/F/DIG Y7H072 16 Incubator Karl Kulb BM 500 D593.0573 17 Biosafety Cabinet Biobase 11231BBC86 BSC31A20102046 18 Double Beam UV Spectrometer Searchtech Instruments British Standard L7 082022010121120009 19 Microscope Olympus 107BN 001957 20 Microscope Olympus 107BN 001820 21 Autoclave Surgi Friend SM280E NILPOORLY 22 Autoclave Labfreez4 SA-V50HG 1210406174-002 23 AnalyticalBalance Ohaus AR2140 1228330590 24 Centrifuge Ce NIL NIL 23 Vortex Mixer Qls(Quality Lab Systems) MX-2500 VB5C026974 26 Hot Air Oven Gallenkamp 3A 4073 OBV300110J 27 Colony Counter Stuart SC6+ R570001471 28 Micropipettes 50-300ul Fisherbrand NIL NIL 29 Micropipettes 0-100 Ul Microplus NIL 50153324 30 Micropipettes 100-1000 Ul Nil NIL YM3K016037 31 Water Bath Hospibrand NIL NIL 32 Hplc Swmadzu Japan CTO20AC L2021450386 5AB 33 Hplc Agilent 1100 SERIES JP73106757L 34 Uv Spectrometer Carry60 G6860A MY15140027 35 Thermo Hygrometer Digi Sense NIL NIL 36 Digital Tachometer Digi Sense 20250-26 170126731 37 Thermocouple Digi Sense 86460-01 170527048 38 PH Meter Mettler Toledo 4.0.1 B719086801 39 Stopwatch Fisher Scientific NIL 170291545 40 Thermo Hygrometer Nil NIL NIL 41 Refrigerator Lg GC-131SL 204TRDP1F594 42 Incubator 3 Phase Memmert NIL NIL
