Benin-Owena River Basin Development Authority (BORBDA)- Invitation To Tender For Works, Goods And Services For FY 2023 Capital Products (55 Lots)

DEADLINE: 10TH & 17TH APRIL, 2023
BENIN-OWENA RIVER BASIN DEVELOPMENT AUTHORITY
KM 24, BENIN/SAPELE ROAD, OBAYANTOR, BENIN CITY
INVITATION TO TENDER FOR WORKS, GOODS AND SERVICES FOR FY 2033 CAPITAL PRODUCTS

(1.0) INTRODUCTION

(1.1) The Benin-Owena River Basin Development Authority (BORBDA), hereinafter referred to as “the Authority”, a Parastatal of the Federal Ministry of Water Resources, is desirous of executing her FY2023 Capital Projects. In compliance with the Public Procurement Act, 2007, the Authority hereby invites interested, experienced and competed Contractors/Suppliers to submit bids for the implementation of the following projects:

(2.0) SCOPE OF WORKS/GOODS/SERVICES
The Scope of Works/Goods/Services are categorised and packaged into LOTs as shown in the table below:

(2.1) CATEGORY A: INVITATION FOR PRE-QUALIFICATION

(2.2) CATEGORY B: INVITATION TO TENDER FOR WORKS & GOODS

(2.3) CATEGORY D: EXPRESSION OF INTEREST (EOI)

(2.4) CATEGORY E: INVITATION TO TENDER FOR NON-CONSULTANCY SERVICE

(3.0) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name with Form BN1 is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all Partners in case of Business Name) for the last three (3) years (2020, 2021 & 2022) valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP;

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Benin-Owena River Basin Development Authority or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) Lot E1: Evidence of Firm’s current License Issued by the Nigeria Security and Civil Defence Corps (NSCDC);

(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(o) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4.0) COLLECTION OF TENDER DOCUMENTS (CATEGORIES B & E)
Interested companies are to collect the Standard Bidding Document (SBD) from the office of Head of Procurement Unit, Room 067, Ground Floor, Benin-Owena River Basin Development Authority, Km 24, Benin/Sapele Road. Obayantor on presentation of evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Benin-Owena River Basin Development Authority’s Remita account in any reputable Commercial Bank in Nigeria. Bidders are to generate Remita Retrieval Reference (RRR) and pay into the BORBDA Remita e-collection IGR Account Number 025203 800100 in any commercial bank.

The GIFMIS code for the Tender fees is 1000020623.

NOTE: Firms/Contractors for Invitation for Prequalification (Lots A1 & A2) and Expression of Interest (Lots D1 – D5) are not required to pay any tender fee at this stage.

(5.0) SUBMISSION OF BIDS, PRE-QUALIFICATION DOCUMENTS AND EXPRESSION OF INTEREST (CATEGORIES A & D)

(5.1) For Expression of Interest (EOI) interested firms should submit two (2) bound copies Expression of Interest (EOI) documents duly signed, paginated, separated by dividers and arranged in the order outlined in 3.0 above. The reverse side of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box not later than 12:00 noon Monday, 3 April, 2023.

(5.2) Prospective bidders for Invitation for Pre-qualification are to submit Pre-Qualification Documents for each of the Lot desired; two (2) hard copies each of the technical bids packaged in sealed envelopes and clearly marked as “Technical Bid”; with the name of the project and the Lot number. Furthermore, the reverse side of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box not later than 12:00 noon Monday, 10 April, 2023.

(5.3) Prospective bidders for Invitation to Tender (for Works & Goods) are to submit two (2) hard copies each for technical and financial bids with softcopy of the financial bid only in MS-Excel format; packaged separately in sealed envelopes and marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger envelope and clearly marked with the name of the project and the Lot number at the top right corner. Furthermore, the reverse side of each sealed envelope should bear the name and address of the bidder and dropped in the designated Tender Box not later than 12:00 noon Monday, 17 April, 2023.

(5.4) Each sealed envelope of bidders should be addressed to:

THE MANAGING DIRECTOR,
BENIN-OWENA RIVER BASIN DEVELOPMENT AUTHORITY,
KM. 24, BENIN/SAPELE ROAD, OBAYANTOR,
P. M. B. 1381, BENIN CITY.

This should be delivered and receipted for at the Procurement Unit and dropped in the designated Tender Box in the New Conference Room, Benin-Owena River Basin Development Authority, Km 24, Benin/Sapele Road, Obayantor.

(5.5) Inclusion of a bid security of 2% of the bid price for Works of Three Hundred Million Naira (N300m) and above; and for Goods and Services of One Hundred Million Naira (N100m) and above.

(6.0) OPENING OF EOIs AND TECHNICAL BIDS        

(6.1) The Expression of Interest (EOI), Pre-Qualification documents and Technical bids will be opened immediately after the deadlines for submission in the New Conference Room, Benin-Owena River Basin Development Authority, Km 24, Benin/Sapele Road, Obayantor as follows:

while the Financial bids will be kept unopened.

(6.2) Bidders should please ensure that they sign the EOI/Bid Submission Register in the office of the Head, Procurement Unit, Ground Floor, Room 067, BORBDA Headquarters Complex, Km 24, Benin/Sapele Road, Obayantor, as the Benin-Owena River Basin Development Authority will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “Head Procurement Unit” on e-mail aochukwuyem@beninowena.gov.ng, info@beninowena.gov.ng or call any of these mobile telephone numbers: 07039591337, 08059625635.

(7.0) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;

(b) The authorised official shall be introduced to the Authority by a Letter of Authority duly signed by the Director and Secretary of the Company;

(c) Bids submitted after the deadline for submission would be returned un­opened;

(d) Bidders should not bid for more than two (2) Lots, violators shall be disqualified from all the Lots;

(e) All costs will be borne by the bidders;

(f) Invitation for Pre-Qualification: Only pre-qualified bidders at technical evaluation will be invited on a later date for collection of tender documents;

(g) Expression of Interest: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;

(h) Invitation to Tender & Non-Consultancy Services: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned unopened.

(i) The EOIs/Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;

(j) Bid documents can also be collected in soft copies and Bidders can submit through post (Courier Services). Bids submitted through post must be received before the deadline for submission of bids, otherwise the bid will be returned un-opened;

(k) The Benin-Owena River Basin Development Authority is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed
Managing Director,
Benin-Owena River Basin Development Authority.