DEADLINE: 1ST APRIL, 2023
FAMILY HEALTH INTERNATIONAL (FHI 360)
REQUEST FOR QUOTE (RFQ) FOR PROCUREMENT OF 72 VEHICLES
REQUEST FOR QUOTE (RFQ) FY23-NGA-566-03092023-100
| Commodity/Service Required: | Procurement of 72 Vehicles |
| Type of Procurement: | One Time Purchase |
| Type of Contract: | Fixed Price |
| Term of Contract: | Per Delivery Terms |
| Contract Funding: | Global Fund |
| This Procurement supports: | Global Fund NFM3 Grant |
| Submit Proposal to: | Quotations.Nigeria@fhi360.org |
| Date of RFQ Modification 1: | 20 March 2023 |
| Due Date for RFQ Questions to FHI360: | 24 March 2023 |
| Due Date Proposal is received by FHI360: | 1 April 2023 |
| Approximate Date Purchase Order Issued to Successful Bidder(s): | April 2023 |
| Method of Submittal: | Solicitation Number: |
| Respond via e-mail with attached document in MS Word / pdf format. The Bidder/Seller agrees to hold the prices in its offer firm for 30 days from the date specified for the receipt of offers unless another time is specified in the addendum of the RFP/RFQ. | FY23-NGA-566-03092023-100 |
Attachments to RFP:
(1) Attachment “A” – Commodity Specifications
(2) Attachment “B” – Instructions to Bidders/Sellers
(3) PO Terms and Conditions are listed on our website set forth at: https://www.fhi360.org/sites/default/files/media/documents/purchasing-terms-conditions-2019.pdf (hereinafter the “Terms”). Supplier’s delivery of products, performance of services, or issuance of invoices in connection with this purchase order establishes Supplier’s agreement to the Terms. The Terms may only be modified in writing signed by both parties.
All bidders/sellers are responsible to carefully review each attachment and follow any instructions that may be relevant to this procurement.
Attachment A
Commodity Specifications
FHI 360 is the Prime Recipient of the 3 years’ Global Fund NFM3 Grant which seeks to move Nigeria towards achieving the UNAIDS 95-95-95 targets, it has become imperative that all identified gaps be covered, and all areas of weakness strengthened. In 2021, out of the approximately 9 million pregnant women expected at the ANC sites, only 2,623,680, were captured at the antenatal clinics (ANC), representing about 24% of the total number of pregnant women expected of whom 2,356,196 were counselled, tested, and received their results. This represents an ANC HTS coverage of only 15%. The wide gap in PMTCT coverage drives the increasing burden of HIV amongst children. The state-specific frameworks now form the basis for a National PMTCT Scale-up approach and details MTCT elimination targets to be achieved by the end of 2023 by each state.
In the bid to achieve the above, it has become exigent to procure project vehicles for joint TB/HIV logistics. To this end, FHI 360 is seeking the procurement of 72 units 4*4WD Pick Up Vehicle with Covered Cabin) to be distributed across 36 states to support the scale up program. Interested suppliers are encouraged to submit their bid as per the specifications stated below.
Item Item description Major Specification Quantity 1 4 x 4WD Pick Up Vehicle · Drive Type: 4-Wheel Drive· Horsepower: minimum 175HP/ 376 Nm· Fuel Type: Petrol· Transmission: Automatic· Seating Capacity: minimum 5· Color: White, Gray or Black – any combination thereof. Indicate if other colors available with improved lead times 72 Units 2 Accessories · Cabin Cover – Cargo protection against theft and the elements – no logos hard shell cover type 72 Units 3 Accessories · Recovery and Towing kit – Tow Rope, Tow Hook Point and Winch. 72 units 4 Accessories · Security Equipment – Steering Wheel · Lock and Locking Wheel Nut (4 sets per vehicle) 72 units
Deliverables, Timelines, Special Terms and Conditions:
Interested bidders should submit their proposal with copies of the following documents:
- The offered price should be quoted in USD per Incoterm CIF Lagos Apapa or Tin Can Island on company’s letterhead and must be signed by the authorized person(s).
- Detail description of the vehicle including brand and model, stock availability, country of origin and place of manufacturing.
- Proposed vehicle catalogue.
- Payment terms (see Note).
- Delivery timeline.
- Warranty and After Sales Support (provide descriptive details).
- Provide facility in-country where Pre-Delivery Inspection (PDI) can be conducted.
- Provide reference for similar transaction with an International Organization.
- Descriptive literature of components of cabin cover/cargo protection, recovery and towing kit and security equipment.
Note: Payment Terms: FHI 360 requests payment after delivery. Vendor may offer other payment terms with the understanding that payment terms are a key evaluation criterion in response to this RFQ.
Criteria for selection: Best Value Analysis
Criteria for Evaluation:
FHI 360 will assign a team to evaluate the bids submitted by the bidders. This team will evaluate the offers based on the criteria set below:
Selection shall be based on the following weighted categories:
(1) Fulfillment of minimum specification and payment terms (40%)
(2) Price quoted (25%)
(3) Delivery time (20%)
(4) Warranty and After sale support (10%)
(5) Reference and past performance (5%)
Anticipated Contractual Mechanisms:
FHI 360 anticipates issuing a fixed-price purchase order. The purchase orders will be issued in USD to the responsive offer that is selected as the highest scorer on a best value basis.
Payment Terms: Negotiable. Vendor to offer payment terms with the understanding that payment terms are a key evaluation criterion in response to this RFQ.
Withdrawal of Proposals
Proposals may be withdrawn by written notice, email or facsimile received at any time before award.
False Statements in Offer
Offerors must provide full, accurate and complete information as required by this solicitation and its attachments. Proposals become property of FHI 360.
DISCLAIMERS AND FHI 360 PROTECTION CLAUSES
- FHI 360 may cancel the solicitation and not make an award.
- FHI 360 may reject any or all responses received.
- Issuance of a solicitation does not constitute an award commitment by FHI 360.
- FHI 360 reserves the right to disqualify any offer based on offeror failure to follow solicitation instructions.
- FHI 360 will not compensate offeror for response to solicitation.
- FHI 360 reserves the right to issue an award based on initial evaluation of offers without further discussion.
- FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards based on the solicitation activities.
- FHI 360 may request from short-listed offerors a second or third round of either oral presentation or written response to a more specific and detailed scope of work that is based on a general scope of work in the original RFQ.
- FHI 360 has the right to rescind an RFQ or rescind an award prior to the signing of a purchase order or subcontract due to any unforeseen changes in the direction of FHI 360’s client, be it funding or programmatic.
- FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to award determination to promote competition.
- FHI 360 will be contacting offerors to confirm contact person, address and that bid was submitted for this solicitation.
Pricing
Item Quantity to be Purchased Description of Preferred Commodity or Services Specifications Unit of Measure Unit Fixed Price (Each) Total Fixed Price (Each) Lead Time Availability (Number of Days) 1 72 Vehicle – per specifications 2 72 Cabin Cover – Cargo Protection as specified 3 72 Recovery and Towing Kit as specified 4 72 Security Equipment as specified 5 1 Lot Freight/transportation INCO TERMS = CIF Lagos Apapa or Tin Can Island Nigeria
By signing this attachment, the bidder confirms he has a complete understanding of the specifications and fully intends to deliver items that comply with the above listed specifications.
Signature:______________________
Title: ________________________
Date:___________________________
ATTACHMENTS
Solicitation file(s):
RFQ FY23-NGA-566-03092023-100 Vehicle Procurement.pdf
Modification file(s):
Modification 1 – RFQ FY23 -NGA-566-03092023-100 Nigeria Vehicle Procurement.docx
