DEADLINE: 20TH MARCH & 3RD APRIL, 2023
NATIONAL HORTICULTURAL RESEARCH INSTITUTE (NIHORT)
FEDERAL MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT
IDI-ISHIN, JERICHO RESERVATION AREA,
P.M.B. 5432, IBADAN, OYO STATE, NIGERIA
INVITATION TO TENDER FOR YEAR 2023 CAPITAL APPROPRIATED PROJECTS
(1.0) INTRODUCTION
The National Horticultural Research Institute (NIHORT), Ibadan with the mandate to conduct research into genetic improvement, production, processing, storage, utilization and marketing of tropical fruits, vegetable, ornamentals, spices, other medicinal and aromatic plants of nutritional and economic importance.
In compliance with the provisions of the Public Procurement Act 2007, the Institute wishes to invite eligible Contractors and Service Providers/Consultants that possess the cognate experience and requisite technical and financial capacities to submit bids for the under listed Goods, Works and Services (Zonal Intervention and Constituency Projects).
(2.0) PROJECT DESCRIPTION
CATEGORY A: WORKS
LOT NO. PROJECT TITLE REMARKS OCBWKS 1 Procurement and Installation of Solar Power System for Provision of Seeds and Seedlings for Sustainable Horticultural Crop Production OCBWKS 2 Construction of New Research Office Building at Ibadan OCBWKS 3 Construction of Rural Roads in Sukalia/Lamza, Adamawa State ZIP OCBWKS 4 Construction of Solar Street Lights in Kebbe/Tambuwal Federal Constituency, Sokoto State ZIP OCBWKS 5 Construction of Solar Streetlights in Afisi, Mushin II Federal Constituency ZIP OCBWKS 6 Construction and Supply of Solar Street Lights in Ganiye, Adamawa State ZIP OCBWKS 7 Construction of Solar Street Lights in Shafa Hawul LGA ZIP OCBWKS 8 Construction of Solar Street Lights in Fika LGA, Yobe State ZIP OCBWKS 9 Construction of Solar Lights at selected Roads in Akoko Edo Constituency, Edo State. ZIP OCBWKS 10 Completion of Atan, Ekot, Ikot Awa Road in Mbak Ibio Itam, Itu LGA, Akwa Ibom State ZIP OCBWKS 11 Supply and Installation of Yay Street Lights and Mini Grids Systems in North East, Adamawa State ZIP OCBWKS 12 Supply and Installation of All In One Solar Streetlights in Umuna ZIP
CATEGORY B: GOODS
LOT NO. PROJECT TITLE REMARKS OCBGDS 1 Procurement of Research and Extension Vehicle ZIP OCBGDS 2 Supply of Agricultural Equipment, Knapsack Sprayer and Water Pumping Machine in some selected LGAs ZIP OCBGDS 3 Supply of Water Pumping Machine and Pesticides at Kld, Taraba State ZIP OCBGDS 4 Supply of Water Pumping machine and Grinding Machine in Lau, Taraba State ZIP OCBGDS 5 Supply and Distribution of Improved Seedlings and Grains for Farmers in Gawas, Gombe State. ZIP OCBGDS 6 Procurement and Supply of Herbicides for Farmers at Len in Taraba State ZIP OCBGDS 7 Procurement and Supply of Herbicides for Farmers at Wuro Guga in Taraba State ZIP OCBGDS 8 Supply of Irrigation Pumping Machine/Fertilizers to Farmers in North East, Adamawa State ZIP
CATEGORY C: CONSULTANCY SERVICES (CONSTITUENCY PROJECTS)
LOT NO. PROJECT TITLE OCBCS 1 Training of Youth and Women in Modern Farming Technologies and Agrochemical Sprayers in Agbede Estako West, Edo State OCBCS 2 Agricultural Capacity Building Training on Horticulture Best Practices in Kastina State OCBCS 3 Empowerment Training for Women and Youth in Agribusiness in Lere Federal Constituency, Kaduna State OCBCS 4 Empowerment Training for Women and Youth on Plantain Value Chain in selected Local Government Areas in Delta State OCBCS 5 Training and Empowerment of Women and Youth on Mushroom and Tomatoes Value Chain in selected Local Governments in Delta State
(3.0) ELIGIBILITY REQUIREMENTS
Interested and competent Contractors and Consulting Firms/individual Consultants wishing to carry out the project listed under the three (3) categories above are required to submit the following documents in the Technical Bids/EOI, which will be subject to verification:
(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including, Memoranda & Articles of Association, Form CAC 1.1 or CAC 2 & 7 (Certify True Copy). Business name with Form BN 1 is also acceptable for Services;
(b) Evidence of Firm’s Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31 December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(c) Evidence of Pension Clearance Certificate valid till 31 December, 2023 this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2023 (applicable where number of staff is at least 5 or at least N50m turnover);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2023;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
(g) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility when needed.
(h) Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the National Horticultural Research Institute or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
(i) Company’s Audited Account for the last three (3) years (2020, 2021 and 2022);
(j) Company’s Profile with the Curriculum Vitae of key staff to be deployed for the project including copies of their Academics/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs successfully executed in the last five (5) years including Letters of Awards, Valuation Certificates, and/or Job Completion Certificates and Photographs of the projects;
(l) Works: List of Plants and Equipment with proof of Ownership or Lease Agreement;
(m) Electricity jobs: Evidence of Firms’ current registration with Nigerian Electricity Management Services Agency (NEMSA).
(n) Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
(o) Services: Evidence of Firms’ current Licence/Accreditation issued by relevant regulatory professional bodies such as Centre for Management Development for Training.
(p) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
(q) For Joint Venture Partnership, Memorandum of Understanding (MOU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate (IRR) & Sworn Affidavit are compulsory for each JV partners.
(r) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Numbers (preferable GSM No.) and valid e-mail address and official company’s address. The Letter Head Paper must bear the Names, Nationalities and, telephone number of the Directors of the company at the bottom of the page.
(4.0) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested and competent bidders are requested to collect the Standard Bidding Documents (SBD) from Procurement Unit upon presentation of evidence of payment of non-refundable Tender Fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the TSA of the National Horticultural Research Institute (NIHORT), in any reputable Commercial Bank. (The TSA Account Number is to be obtained from the Institute’s Finance & Accounts Department).
Evidence of payment for Bidding Documents should be included in the Financial bid.
Interested Firms in Consultancy Services will not pay at this stage until after shortlisting.
(5.0) SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective Bidders are to submit bid for each of the Lot desired, two (2) hard copies of the Technical Bid and two (2) hard copies of Financial Bid (including soft copy of Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger envelope addressed to the Executive Director, National Horticultural Research Institute, Idi-lshin, Jericho Reservation Area, Ibadan, Oyo State, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should have the name and address of the Bidder and should be deposited in the Tender Box at Administrative Block II, National Horticultural Research Institute, Idi-lshin, Jericho Reservation Area, Ibadan, Oyo State Nigeria on or before 12:00 noon on Monday 3 April, 2023. Late submission shall be returned un-opened.
(6.0) SUBMISSION OF EXPRESSION OF INTEREST (EOI)
Interested Firms are to submit two (2) bound copies of Expression of Interest (EOI) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the Executive Director, National Horticultural Research Institute, Idi-lshin, Jericho Reservation Area, Ibadan, Oyo State, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should have the name and address of the Bidder and should be deposited in the Tender Box at Administrative Block II, National Horticultural Research Institute, Idi-lshin, Jericho Reservation Area, Ibadan, Oyo State Nigeria on or before 12:00 noon on Monday 20 March, 2023. Late submission shall be returned un-opened.
(7.0) OPENING OF EXPRESSION OF INTEREST/TECHNICAL BIDS
The Expression of Interest (EOI) and Technical bids will be opened immediately after the deadlines for submission at 12:00noon on Monday 20 March, 2023 and 12:00 noon on Monday 3 April, 2023 at the Institute’s Auditorium, National Horticultural Research Institute, Idi-lshin, Jericho Reservation Area, Ibadan, Oyo State, Nigeria. Please, ensure that you sign the Bid Submission Register, as NIHORT will not be held liable for misplaced or wrongly submitted bids. Financial Bids for “Category A & B” (Goods & Works) will be kept un-opened.
(8.0) IMPORTANT INFORMATION
(a) EOls/Bids must be in English Language and signed by an official authorised by the bidder.
(b) Documents shall be verified and violators shall be referred to investigating authorities.
(c) EOls/Bids submitted after the deadline would be returned un-opened.
(d) The advertisement shall not be construed as a commitment on the part of NIHORT to award contract to any contractor, nor shall it entitle any contractor, submitting documents to claim any indemnity from NIHORT.
(e) Technical Bid should contain a table of contents and properly paginated.
(f) Bids will be opened in the presence of the bidders or bidder’s representatives, who choose to attend in person. The Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidder who chooses to join the bid opening online;
(g) Bidders can submit through Post (Courier Services);
(h) Contractors who have worked for the Institute and have history of poor performance, abandonment or prolonged contract execution/extension need not apply, as they will be disqualified.
(i) The implementation of the advertised projects is subject to availability of funds.
(j) Bidders should not bid for more than two (2) Lots.
NIHORT is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
SIGNED:
NIHORT MANAGEMENT
