National Institute For Cultural Orientation (NICO)- Invitation To Tender For The Execution Of The National Institute For Cultural Orientation (11 Lots)

DEADLINE: 17TH APRIL, 2023
NATIONAL INSTITUTE FOR CULTURAL ORIENTATION (NICO)
23, KIGOMA STREET, WUSE ZONE 7, ABUJA
INVITATION TO TENDER FOR THE EXECUTION OF THE NATIONAL INSTITUTE FOR CULTURAL ORIENTATION (CAPITAL AND CONSTITUENCY PROJECTS UNDER THE 2023 APPROPRIATION ACT)

1. INTRODUCTION:
1.1. The National Institute for Cultural Orientation (NICO) in furtherance of its statutory mandate intends to embark on the implementation of its 2023 Capital and Constituency Projects under various Works, Goods and Services for the financial year 2023 in accordance with the Public Procurement Act (PPA) 2007.

1.2 Accordingly, the Institute invites qualified, interested and eligible contractors to participate in the tendering process for procurement of Works, Goods and Services projects under the Institute’s 2023 Appropriation as specified in the summary tables below and detailed in the solicitation Standard Bidding Documents to be collected from the Institute

2. Brief Summary of Goods, Works and Services Projects for Tender
1.2.1 CATEGORY A: INVITATION TO TENDER- WORKS

1.2.2 CATEGORY B: INVITATION TO TENDER – GOODS

1.2.3 CATEGORY C: INVITATION FOR EXPRESSION OF INTEREST CONSULTANCY

3. ELIGIBILITY REQUIREMENTS
The general public may wish to be guided that all procurement activities of the Institute shall be fully governed by the Public Procurement Act (PPA) 2007 and the recent Federal Government Executive Order on Transparency and Support for Local Content in public procurement whereby the following minimum eligibility criteria are expected to be met by all prospective bidders:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023; c. Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
f. of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.

g. Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the National Institute for Cultural Orientation or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

h. Company’s Audited Accounts for the last three (3) years 2020, 2021 & 2022, duly acknowledged by the Federal Inland Revenue Service (FIRS);
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. For Training: Evidence of Firm’s registration with the Centre Management Development (CMD)
m. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
n. For ICT jobs: Evidence of accreditation with National Information Technology Development Agency (NITDA) and Computer Professionals Registration Council of Nigeria;
o. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
p. For Joint Venture/Partnership, Memorandum of Understanding (MoU) duly registered in High Court should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
q. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm

4. COLLECTION OF TENDER DOCUMENTS (CATEGORY A & B)
a) A non-refundable tender fee of Ten Thousand Naira (N10,000.00) is payable by all bidders into the Federal Government Single Treasury Account (TSA) (National Institute for Cultural Orientation) with the following account details: –

Account Name: National Institute for Cultural Orientation (NICO)

Bank Name: CBN

Account Number: RRR

Service Type: Tender Fees

b) Interested bidders are to collect Standard Bidding Documents (SBD) from Ground Floor. Procurement Unit, 23, Kigoma Street, Wuse Zone 7, National Institute for Cultural Orientation Headquarters, Abuja, between 10am and 4pm upon presentation of evidence of payment of the tender fee.

5. SUBMISSION OF TENDER DOCUMENTS (CATEGORY A & B)
a) Completed Technical and Financial bids (2 hard copies & 1 soft copy and the Soft Copies of Financial Bids must be in MS Excel) shall be submitted in two different sealed tamper proof envelopes and labelled “Technical Bid” and “Financial Bid” and both placed in a third envelope. The soft copies must not be scanned copies. All the three (3) envelopes should bear the Company name at the reverse side while the “Project Name “and Lot No. at the Top Right-Hand corner of the envelope and addressed to:

The Executive Secretary
National Institute for Cultural Orientation Headquarters,
23, Kigoma Street, Wuse Zone 7, Abuja

The documents should be deposited in the Tender Box at the Tender Secretariat, Procurement Unit Ground Floor, NICO Qtrs. Abuja not later than 12:00 noon on Monday, 17th April, 2023.

6. SUBMISSION OF EOI DOCUMENTS (CATEGORY C)
Prospective bidders are to submit EOI documents for each of the Lot desired; two (2) hard copies each of the technical bids/EOI packaged in sealed envelopes and clearly marked as “Technical Bid” or “EOI”; and addressed as stated above and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box at the Tender Secretariat, Procurement Unit, Ground Floor, NICO Qtrs. Abuja not later than 12:00 noon on Monday, 17th April, 2023.

Companies or their representatives, Civil Societies, NGOs, Professional Bodies and members of the public are invited to witness the bids opening exercise.

7. OPENING OF EOI AND TECHNICAL BIDS
The EOI and the Technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Monday, 17th April, 2023, at Boardroom 3rd floor, National Institute for Cultural Orientation, 23, Kigoma Street Wuse Zone 7, Abuja, in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register as the Institute (NICO) will not be held liable for misplaced or wrongly submitted bids.

8. ADDITIONAL INFORMATION:
i. Bids must be in English Language and signed by Official assigned by the bidder. ii. The Institute may verify any or all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary;
iii. All costs incurred in responding to this advert shall be borne solely by the Bidders;
iv. Two (2) hard copies and one (1) soft copy each for Technical and Financial bids are to be submitted for each lot applied for; soft copy for Financial Bid MUST Strictly be in Excel Format as issued in the Bid document;
v. Bidders should not bid for more than two (2) Lots;
vi. Noncompliance to the instructions in this advertisement and late submission of bid will lead to outright disqualification;
vii. This advertisement shall not be construed as a commitment on the part of the Institute to award contract to any bidder; and
viii. Services: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;
ix. Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un- opened;
x. The National Institute for Cultural Orientation is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Signed,
Management