Nigeria Agricultural Quarantine Service (NAQS)- Invitation To Tender And Expression Of Interest For Projects Execution (7 Lots)

DEADLINE: 17TH APRIL & 2ND MAY, 2023
NIGERIA AGRICULTURAL QUARANTINE SERVICE
INVITATION TO TENDER AND EXPRESSION OF INTEREST (EOI)
TENDER PACKAGE NO.: NAQS/PROC/2023/01

(1.0) The Federal Government has provided funds in the 2023 Appropriation for the Nigeria Agricultural Quarantine Service. The Agency, in pursuance of the Federal Government’s Agricultural Policies aimed at improving the lives of ordinary Nigerians, desires to utilize part of the funds to procure Goods, Works and Services in various parts of the country.

(2.0) To this end, experienced and reputable Suppliers, Contractors and Consultants Services Providers are hereby invited to tender for the under-listed projects:

SCOPE OF WORK (WORKS)

(3.0) ELIGIBILITY REQUIREMENTS:

Interested and competent Contractors, Suppliers and Service Providers/Consultants wishing to carry out any of the projects listed in the above three (3 ) categories are required to submit the following documents. Failure to fulfill any of the under-listed requirements will render a bid, disqualified:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1, or CAC2, and CAC7. Business Name with Form BN1 is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover isN50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Nigeria Agricultural Quarantine Service or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars:

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter:

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates. Job Completion Certificates and Photographs of the projects:

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;

(n) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(o) Electricity Jobs: Evidence of current License issued by Nigerian Electricity Management Services Agency (NEMSA);

(p) For Training Programmes: Evidence of Firm’s current accreditation issued by the Centre for Management Development (CMD);

(q) ICT jobs: Evidence of current License/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

(r) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(s) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

Note that documents/information must be arranged and submitted in the Sequence/Order as listed above.

(4.0) COLLECTION OF BIDS DOCUMENTS

Categories A&B (Works and Goods):
Interested Companies are to collect the Standard Bidding Document (SBD) from the Procurement Department, Room 115, First Floor, Nigeria Agricultural Quarantine Service, Enugu State Building, Plot 81 Ralph Sodeinde Street, Opposite Federal Ministry of Finance, Central Business District, Abuja, on evidence of payment of non-refundable Tender Fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the TSA of Nigeria Agricultural Quarantine Service in any reputable Commercial Bank. (The TSA Account Number is to be obtained from the Agency’s Central Pay Office).

(5) SUBMISSION OF TENDER DOCUMENTS

(5.1) Scope of Work- (Works and Goods):
Prospective Bidders are to submit bid for each of the Lot desired, two (2) hard copies of the Technical Bid and two (2) hardcopies of Financial Bid (including soft copy of Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Comptroller General, Nigeria Agricultural Quarantine Service, Enugu State Building, Plot 81 Ralph Sodeinde Street, Opposite Federal Ministry of Finance, Central Business District, Abuja and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should bear the Name and Address of the Bidder and should be deposited in the Tender Box at the address in 4.0 above, not later than 12:00 noon Tuesday, 2 May, 2023. Late bids shall be returned un-opened.

(5.2) Scope of Work (Consultancy Services)- Expression of Interest:
Interested Firms are to submit two (2) bound copies of Expression of Interest (EOI) documents, separated by dividers. The documents should be submitted in a sealed envelope at the Procurement Department, Room 115, First Floor, and addressed to the Comptroller General, Nigeria Agricultural Quarantine Service, Enugu State Building. Plot 81 Ralph Sodeinde Street, Opposite Federal Ministry of Finance, Central Business District, Abuja and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should have the Name and Address of the Bidder and should be deposited in the Tender Box at the address in 4.0 above not later than 12:00 noon Monday, 17 April, 2023.

(6.0) OPENING OF BIDS DOCUMENTS

(6.1) Scope of Work – (Works and Goods)

Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon Tuesday, 2 May, 2023, at the Conference Room, Nigeria Agricultural Quarantine Service, Enugu State Building, Central Business District. Abuja, while the Financial Bids will be kept un-opened. Please ensure that you sign the Bid Submission Register at the address stated in 4.0 above, as the Agency will not be held liable for misplaced or wrongly submitted bids.

(6.2) Scope of Work (Consultancy Services):

Expression of Interest (EOI) documents will be opened immediately after the deadline for the submission at 12:00 noon Monday, 17 April, 2023, at the Conference Room, Nigeria Agricultural Quarantine Service, Enugu State Building, Central Business District, Abuja in the presence of Bidders or their Representatives. Please, ensure that you sign the Bid Submission Register at the address slated in 4.0 above, as the Agency will not be held liable for misplaced or wrongly submitted Bids.

(7.0) GENERAL INFORMATION

(i) Bids and Expressions of Interest must be in English Language and signed by an official authorised by the Bidder;

(ii) Bids and Expressions of 1 merest submitted after the deadline for submission would be returned un-opened;

(iii) Bidders should not bid for more than two (2) Lots

(iv) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(v) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(vi) Non-compliance with the Conditions stated therein will lead to automatic disqualification of the Bidder from the bidding process

(vii) Services: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;

(viii) All costs will be borne by the Bidders as the Agency will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation;

(ix) The Nigeria Agricultural Quarantine Service is not bound to pre-qualify/shortlist any Bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

(x) For further enquiries, please contact Procurement Department between 9.00am to 3.30pm (Mondays-Fridays) at the following address:

Nigeria Agricultural Quarantine Service
Enugu State Building, Plot 81 Ralph Sodeinde Street,
Opposite Federal Ministry of Finance,
Central Business District, Abuja
E-Mail: contact@naqs.gov.ng;  info@naqs.gov.ng,  procurement.dept@naqs.gov.ng

SIGNED
COMPTROLLER-GENERAL
NIGERIA AGRICULTURAL QUARANTINE SERVICE