Standards Organisation Of Nigeria (SON)- Expression Of Interest For Consultancy Services (29 Lots)

DEADLINE: 3RD APRIL, 2023
STANDARDS ORGANISATION OF NIGERIA (SON)
52, LOME CRESCENT, WUSE ZONE 7, ABUJA
EXPRESSION OF INTEREST FOR CONSULTANCY SERVICES ON ICT, PUBLICITY, GENERAL SENSITISATION, INSURANCE (LIFE & NON-LIFE), ETC

(1) INTRODUCTION

(1.1) The Standards Organisation of Nigeria (SON) is charged with the responsibility of developing standards for commodities, products and services for industries, including metrology. It also implements the Federal Government’s policies & programmes on standardization of locally made and imported products throughout the country. In furtherance of the above, the Organisation wishes to embark on the provision of a number of services listed hereunder during the 2023/2024 fiscal year.

(1.2) Experienced and competent Consultants are hereby invited to submit Expression of Interest for the provision of consultancy services for the Organisation’s ICT, Publicity, Sensitisation, Insurance (Life & Non-Life) and Auditing Consulting and General Services.

(2) SCOPE OF SERVICES

(2.1) Details of the Scope of Services to be provided are as stated hereunder:

CATEGORY B: PUBLICITY AND SENSITIZATION

CATEGORY C: INSURANCE

CATEGORY D: AUDITING CONSULTING

(3) ELIGIBILITY REQUIREMENTS
Interested firms should submit two (2) bound Eol documents duly signed, paginated, separated by dividers and arranged in the order outlined hereunder:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023; with minimum average annual turnover of N100Million;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Standards Organisation of Nigeria or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON NITDA,CPN, ICAN, ANAN etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Evidence of Firm’s registration with relevant regulatory professional body such as:

• Insurance Brokers: Valid Operational Licence Certificate issued by NAICOM; Certified True Copy of Audited Accounts approved by NAICOM; Valid and current professional indemnity policy with limit of indemnity not less than N10 million for protection against wrong advice
• Insurance Companies/Insurers/Underwriters: Operational Licence issued by NAICOM, Valid and adequate re-insurance Treaty arrangement and Certified True Copy of Audited Accounts approved by NAICOM
• Auditing: Evidence of firm’s current registration/practice Licence issued by the Office of the Auditor-General for the Federation and ICAN/ANAN;
• Auditing: Evidence of Firm’s current registration with the Financial Reporting Council of Nigeria;
• ICT jobs: Evidence of firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) SUBMISSION OF EOI DOCUMENTS
Interested firms are to submit two (2) bound copies of Expression of Interest (Eol) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to the Director General/CEO, Standards Organisation of Nigeria, 52, Lome Crescent, Wuse Zone 7, Abuja, and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box at the Ground Floor, Standards Organisation of Nigeria, 52, Lome Crescent, Wuse Zone 7, Abuja, not later than 1:00pm on Monday, 3 April, 2023.

(5) OPENING OF EOI DOCUMENTS
The Eol documents will be opened immediately after the deadline for submission at 1:00pm on Monday, 3 April, 2023. at the SON Conference Room, 2nd Floor, Standards Organisation of Nigeria, 52, Lome Crescent, Wuse Zone 7, Abuja. For further enquiries, please contact the HOD (Procurement) on e-mail hod.proc@son.gov.ng

(6) GENERAL INFORMATION
(i) Eol must be in English Language and signed by an official authorised by the bidder;

(ii) Eol submitted after the deadline for submission would be returned un-opened;

(iii) Bidders should not bid for more than one (1) Lot; except for bidders bidding for Category C; violation is automatic disqualification;

(iv) All costs will be borne by the bidders;

(v) The Eol will be Opened in the presence of Observers and Professional bodies and covered by video recording; invitation link will be sent to bidders who choose to join the bid opening online;

(vi) Firms can submit through Post (Courier Services)

(vii) Only shortlisted firms will be invited at a later date for collection of Request for Proposals;

(viii) The Standards Organisation of Nigeria is not bound to shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED
DIRECTOR GENERAL/CHIEF EXECUTIVE
STANDARDS ORGANISATION OF NIGERIA (SON)