University Of Abuja (UNIABUJA)- Invitation For Prequalification For The Year 2023 Minor Works, Supplies And Consultancy (23 Lots)

DEADLINE: 20TH MARCH, 2023
UNIVERSITY OF ABUJA (UNIABUJA)
P. M. B. 117, ABUJA
INVITATION FOR PREQUALIFICATION FOR THE YEAR 2023 MINOR WORKS, SUPPLIES AND CONSULTANCY (IGR PROJECTS)

(1) INTRODUCTION
In order to ensure the provision of reliable services, the University of Abuja routinely carries out repairs/works/supplies to ensure the safety, convenience, and well-being of its community. To this end, the University wishes to, invite interested, reputable and experienced Contractors to submit prequalification documents for consideration for the execution of its 2023 projects to be funded with its Internally Generated Revenue as follows:

(A)    WORKS

(B) GOODS, SUPPLIES AND INSTALLATION

(C) CONSULTANCY SERVICES

(3) ELIGIBILITY REQUIREMENT
All interested contractors are expected to submit the following pre-qualification documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December. 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the University of Abuja or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Insurance Services:

-Insurance Underwriters: Operational Licence issued by NAICOM, Valid and adequate re-insurance Treaty arrangement & Certified True Copy of Audited Accounts approved by NAICOM;

-Insurance Brokers: Valid Operational Licence Certificate issued by NAICOM, Certified True Copy of Audited Accounts approved by NAICOM, Valid and current professional indemnity policy with limit of indemnity not less than N10 million for protection against wrong advice.

(i) Evidence of Firm’s current registration with Environmental Health Officers Registration Council (EHORECON);

(j) ICT jobs: Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

(k) For Security Services: Evidence of Firm’s current registration with the Nigeria Security and Civil Defence Corps (NSCDC);

(l) For Construction & Maintenance works: Evidence of Firm’s current registration with the COREN. QSRBN, ARCON, CORBON, SURCONetc.

(m) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;

(n) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(o) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(p) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(q) List of Plants/Equipment with proof of Ownership/Lease Agreement;

(r) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate. Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(s) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

Please note that the University reserves the right to verify the documents submitted.

(2) SUBMISSION OF PREQUALIFICATION DOCUMENTS

(3.1) Prospective bidders are to submit documents for each of the lots desired in two (2) hard copies in sealed envelopes and clearly marked as “Technical Bid” addressed to: The Vice Chancellor, University of Abuja, Abuja and marked boldly and clearly at the top left corner “Invitation for Prequalification for the year 2023 Minor Works, Supplies & Services (IGR Projects)” specifying the lot number and title of the project. The reverse of the envelope should bear the Name and address of the bidder.

(3.2) The envelopes are to be deposited in the Tender Box located at the reception hall of the University Senate Building, Main Campus, Airport Road not later than 12:00 noon 20 March, 2023. Bidders should ensure that their submission(s) is (are) appropriately logged in the Submission Register at the venue and Acknowledgement Slips obtained. The University of Abuja will not be held liable for misplaced or wrongly submitted bids

(3) OPENING OF PRE-QUALIFICATION DOCUMENTS

The pre-qualification documents shall be publicly opened immediately after the deadline for submission at 12:00 noon 20 March, 2023, in the Reception Hall of the Senate Building, University Main Campus, Airport Road, Abuja in the presence of NGOs and Civil Society Organization. For further enquiries, please contact Procurement Department on procurement@uniabuja.edu.ng

(4) IMPORTANT NOTES

(i) Bids must be in English Language and signed by an official authorised by the Bidder.

(ii) Bidders should note that time is of the essence in the execution of University projects

(iii) Bids submitted after the deadline for submission would be returned un-opened.

(iv) Bidders should not bid for more than two (2) lots

(v) All costs shall be borne by the bidders.

(vi) Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tender documents.

(vii) The University is not bound to pre-qualify any bidder and reserves the right annul the process at any time without incurring liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

Registrar
Malam Yahya I Mohammed