Border Communities Development Agency (BCDA)- Invitation To Tender/Expression Of Interest For Projects Execution (80 Lots)

DEADLINE: 3RD & 15TH MAY, 2023
BORDER COMMUNITIES DEVELOPMENT AGENCY (BCDA)
PLOT 238, NO. 4 AUGUSTUS AIKHOMU STREET, UTAKO DISTRICT, ADJACENT CHIDA HOTEL, ABUJA, FCT
INVITATION TO TENDER/EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

(1) PREAMBLE
The Border Communities Development Agency (BCDA) is a Federal Government Interventionist Agency established by an Act of Parliament to develop all Border Communities’ amenities through the implementation of planned and sustainable projects. Therefore, in compliance with the requirements of the Public Procurement Act, 2007 and Extant Regulations of Federal Government on procurement of Goods, Works and Services, BCDA wishes to invite experienced and competent Contractors/Suppliers to submit bids for the under listed 2023 Constituency Projects:

(2) SCOPE OF WORKS, GOODS AND SERVICES

(3) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1, or CAC2 and CAC7. Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December 2023;

(f) Evidence of registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Border Communities Development Agency or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;.

(h) Company’s Audited Accounts for the last three (3) years (2021, 2022, 2023);

(i) Reference Letter from a reputable Commercial bank in Nigeria indicating willingness to provide credit facilities for the execution of the project when needed;

(j) Company’s profile with the Curriculum Vitae of key staff to be deployed for the project, including copies of their Academic / Professional qualifications such as COREN, QSRBN, ARCON, CORBON, etc.);

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects,

(l) For Training programmes: Evidence of Registration with the Centre for Management Development (CMD).

(m) Works: List of Plants/Equipment with proof of Ownership/Lease;

(n) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs):

(o) Only Companies included in the National Automotive Design and Development Councils approve list of local manufacturers of vehicles or their authorised representatives should bid for the vehicles;

(p) ICT Jobs: Evidence of current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA):

(q) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);

(r) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(s) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company’s/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No) and e-mail address. The letterhead paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Head of Procurement, first floor, Border Communities Development Agency, Plot 238, No. 4 Augustus Aikhomu Street, Utako district, adjacent Chida Hotel, Abuja on evidence of Payment of a non-refundable fee of N 10,000.00 per Lot (Ten Thousand Naira Only), paid into the Border Communities Development Agency’s GIFMIS CODE as stated below.

PAYMENT CODE FOR THE TENDER FEES
All contractors are advised to proceed to the bank for payment of the tender fees through the GIFMIS Code. Please find below the details:

GIFMIS CODE: 1000095904

NAME: Tender Fees

ORGANIZATION: Boarders Communities Development Agency

ACCOUNT: Tender Fee

FUND: Retained Internally Generated Revenue

REGION: Abuja

Note that:
(i) Interested bidders for Consultancy Services are not expected to pay at this stage until after short-listing.

(ii) The following Lots (70, 71, 72, 73, 74, 75 ,76, A249, A250) are for Expression of Interest.

(iii) Note Lots: 16, 49, 50, 52, 56, 61, 67, A251, A252 are for Pre-qualification.

(5) SUBMISSION OF EOI (SERVICES) AND PRE-QUALIFICATION DOCUMENTS
Interested firms are to submit two (2) bound of Expression of Interest (EOI) or Pre-qualification documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed as indicated in Paragraph 6 below; and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Reception of the Agency’s Headquarters not later than 12:00 noon on Wednesday, 3 May, 2023.

(6) SUBMISSION OF TENDER DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the Technical and Financial bids with softcopy of financial bids only in MS Excel format, packaged separately (In USB Flash Drive) in sealed envelopes and clearly marked as “Technical Bid” or “Financial bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to: THE EXECUTIVE SECRETARY, BORDER COMMUNITIES DEVELOPMENT AGENCY, PLOT 238, NO. 4 AUGUSTUS AIKHOMU STREET, UTAKO DISTRICT, ADJACENT CHIDA HOTEL, ABUJA; and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Reception of the Agency’s Headquarters not later than 12:00 noon on Monday, 15 May, 2023.

Every bidder should ensure a tender submission form receipt is issued accordingly.

(7) EOI/BID OPENING
EOI & PRE-QUALIFICATION
The EOI & Pre-qualification documents will be opened immediately after the deadline for submission at 12:00 noon on Wednesday, 3 May, 2023, in the Conference Room of the Agency.

INVITATION TO TENDER
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday, 15 May, 2023, in the Conference Room of the Agency, while the financial bids will be kept un-opened.

Bidders should please ensure that you sign the Bid Submission Register in the Office of the Head Procurement, Border Communities Development Agency, Plot 238, No. 4 Augustus Aikhomu street, Utako district, adjacent Chida Hotel, Abuja as the Agency will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Head of Procurement.

(8) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder.

(b) Bids submitted after the deadline for submission would be returned un­opened.

(c) Bidders should not bid for more than two (2) Lots (violation is automatic disqualification).

(d) All costs will be borne by the bidders.

(e) Failure to comply with any of the above requirements will form the basis for the disqualification of the bidders.

(f) Invitation to tender: Only prequalified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened.

(g) Services: Only shortlisted firms at EOI’s evaluation will be invited at a later date for collection of Request for Proposals.

(h) Invitation to Pre-qualification: Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tender documents.

(i) BCDA is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED
EXECUTIVE SECRETARY
BCDA