Cocoa Research Institute Of Nigeria (CRIN), Ibadan- Invitation For Pre-Qualification And Tender For Year 2023 Capital Projects (15 Lots)

DEADLINE: 3RD & 15TH MAY, 2023
COCOA RESEARCH INSTITUTE OF NIGERIA
KM 14 IBADAN IJEBU-ODE ROAD, IDI-AYUNRE, IBADAN
INVITATION FOR PRE-QUALIFICATION AND TENDER FOR YEAR 2023 CAPITAL PROJECTS (SUPPLEMENTARY ADVERTISEMENT)

(1) INTRODUCTION
Cocoa Research Institute of Nigeria (CRIN) located at KM 14, Ibadan/Ijebu-Ode Road, Idi- Ayunre, Ibadan is one of the Parastatals in the Federal Ministry of Agriculture and Rural Development.

In compliance with the provisions of the Public Procurement Act 2007, Cocoa Research Institute of Nigeria wishes to bring to the attention of the public for her intention to carry out the following procurement activities in the Institute as provided for in the 2023 Approved Capital Budget Appropriation.

In pursuance of implementation of year 2023 capital budget, invitations for pre-qualification are hereby opened to interested qualified applicants for execution of the Institute’s capital projects proposed for execution in year 2023.

(2) SCOPE OF SERVICES/GOODS/WORKS

CATEGORY A: WORKS

CATEGORY B: SERVICES

CATEGORY C: GOODS

(3) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st  December 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st  December 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December 2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of Federal Ministry of Agriculture and Rural Development, Bureau of Public procurement or Cocoa Research Institute of Nigeria is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022, duly acknowledged by the Federal Inland Revenue Service (FIRS);

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

 (k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) Services: Evidence of current registration with relevant regulatory professional body(ies) such as accreditation by the Centre of Management Development (CMD) for Training/Empowerment programmes.

(n) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);

(o) Only companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles”;

(p) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(q) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(r) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Procurement Officer, CRIN Headquarters, Ibadan on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into CRIN Remita account in any reputable commercial bank in Nigeria. Bid collection starts on 10 April 2023.

(5) SUBMISSION OF EXPRESSION OF INTEREST (EOI) CATEGORY B
Interested bidders are to submit two (2) bound of Expression of Interest (Eol) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to The Executive Director, Cocoa Research Institute of Nigeria KM 14, Ibadan/Ijebu-Ode Road, P.M.B. 5244 Idi-Ayunre Ibadan, Oyo State and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the procurement office not later than 12:00 noon on Wednesday 3 May, 2023.

(6) SUBMISSION OF TENDER DOCUMENTS (GOODS AND WORKS)
Prospective bidders are to submit tender documents in three (3) copies (Marked “One Original and two Copies”) each for Technical and Financial Bids, packaged in two separate wax sealed envelopes clearly marked at the top right comer of each envelope stating the title of the project i.e. TECHNICAL BIDS FOR LOT 1 AND FINANCIAL BID FOR LOT 1 and at the reverse side, the name of the company should be boldly written. Both envelopes shall then be put in a large envelope clearly marked at the top right corner stating the title of the project.

To be addressed and submitted to:

The Executive Director
Cocoa Research Institute of Nigeria
KM 14, Ibadan/Ijebu-Ode Road
P.M.B. 5244
Idi-Ayunre Ibadan, Oyo State

not later than 12:00 noon, Monday, 15 May, 2023.

(7) OPENING OF EOI AND TECHNICAL BIDS
The EOI and the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Wednesday 3 May, 2023 and 12:00 noon, Monday, 15 May, 2023, respectively, in the Conference Room, Cocoa Research Institute of Nigeria, KM 14, Ibadan/Ijebu- Ode Road Idi-Ayunre, Ibadan, Oyo State, in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the EOI/Bid Submission Register in the office of Procurement Officer, Cocoa Research Institute of Nigeria, as the institute will not be held liable for misplaced or wrongly submitted bids.

(8) GENERAL INFORMATION
(a) Eol must be in English language and signed by an official authorized by the bidder;

(b) Eol submitted after the deadline for submission would be returned un-opened;

(c) Bidders should not bid for more than one (1) Lot in each category, and not more than (2) in all, violation is automatic disqualification.

(d) All costs will be borne by the bidders;

(e) This advertisement is specifically for projects under the 2023 appropriation and shall not be construed as a commitment on the part of the Institute to award any or all the above listed projects;

(f) The EOI/Technical Bids Opening will be covered by video recording (invitation link will be sent to bidders to join the bid opening online) with the physical presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;

(g) Bidders can submit through Post (Courier Services);

(h) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tender documents;

(i) Service: Only shortlisted firms will be contacted at a later date for collection of Request for Proposals;

(j) The Cocoa Research Institute is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED
EXECUTIVE DIRECTOR
COCOA RESEARCH INSTITUTE OF NIGERIA