Delta State Polytechnic, Otefe-Oghara- Invitation To Tender And Request For Expression Of Interest For Year 2022 TETFUND Intervention Projects (2 Lots)

DEADLINE: 3RD MAY, 2023
DELTA STATE POLYTECHNIC, OTEFE OGHARA
P.M.B 03, OTEFE–OGHARA, DELTA STATE
INVITATION TO TENDER AND REQUEST FOR EXPRESSION OF INTEREST FOR YEAR 2022 TETFUND INTERVENTION PROJECTS

(1) INTRODUCTION.
The Delta State Polytechnic, Otefe Oghara pursuant to its mandate, and in compliance with the requirements of the Public Procurement Act 2007 and other extant government regulations wishes to invite interested, competent/qualified and experience Contractors/Supplier with relevant experiences and good track records who may wish to be pre-qualified for the procurement of Text books and office equipment under the YEAR 2022 TETFUND LIBRARY DEVELOPMENT INTERVENTION and ii ICT SUPPORT INTERVENTION as stated below;

(2) SCOPE OF SUPPLY/SERVICE

CATEGORY A: SUPPLIES

CATEGORY B: SERVICES

(3) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7 Business Name with Form BN 1 is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December. 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Delta State Polytechnic, Otefe-Oghara or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;

(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) Lot 1 A: Evidence of current membership of Publishers or Booksellers Association of Nigeria;

(n) Lot 1B: Letter of Authorisation as representatives of the Original Equipment Manufacturers (OEMs);

(o) Lot 2: Evidence of Firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

(p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(q) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS (GOODS)
Interested firms are to collect the Standard Bidding Documents from the Procurement Unit, Office of the Registrar, Delta State Polytechnic, Otefe Oghara upon payment of a non-refundable tender fee of N10,000.00 (Ten Thousand Naira) through Remita in any Commercial Bank of their choice. Evidence of such payment is to be presented at the cash office, Bursary Department for official receipt which is to be presented at the point of collection of the SBD(s) between 10:00am – 4pm, Mondays-Fridays, please.

(5) SUBMISSION OF TENDER DOCUMENTS (GOODS)
Prospective bidders are to submit two (2) hard copies of the Technical and Financial Bids (original and photocopy) packaged separately in sealed envelopes and clearly marked “Tender”. Thereafter, put the two sealed envelopes and addressed to:

The Rector,
Delta State Polytechnic, Otefe Oghara
P.M.B 03, Otefe-Oghara,
Delta State

and clearly marked with the name of the project and lot number. Each of the envelopes must have the full address of the bidder at the reverse side of the envelope where the lot number and project were written.

Furthermore, the sealed and properly addressed envelope shall be dropped in the designated Tender Box situated in the Office of the Registrar not later than 12:00pm on Wednesday, 3 May, 2023. Kindly remember to sign the Bid Submission Register at the point of submission as the Polytechnic will not be liable for wrongly submitted Bids.

(6) SUBMISSION OF EOI (SERVICES)
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00pm on Wednesday, 3 May, 2023.

(7) OPENING OF EOI AND TECHNICAL BIDS
The EOI and technical bids shall be opened immediately after the deadline for submission at 12.00pm on Wednesday, 3 May, 2023, at the Conference Hall Delta State Polytechnic, Otefe-Oghara in the presence of the bidders or their representatives; while, the financial bids will be kept un-opened please. Bidders or their Company’s representative, CSOs, Private Professional Organisations and the general public are hereby invited to witness the EOI/Technical opening.

(8.0) GENERAL INFORMATION
(i) Bids must be in English language and signed by an official authorised by the bidder;

(ii) Bids submitted after the deadline for submission would be returned un-opened;

(iii) All cost will be borne by the bidders;

(iv) The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies: and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;

(v) Goods: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(vi) Services: Only shortlisted Consultants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;

(vii) The Polytechnic reserves the right to verify the authenticity of any claims made on documents submitted and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary

(viii) The Polytechnic is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
EFEDI, CHUKWUEMEKE
REGISTRAR
DELTA STATE POLYTECHNIC, OTEFE-OGHARA