Institute Of Agricultural Research And Training (IAR&T)- Invitation For Technical And Financial Bids For The Implementation Of 2023 Capital And Zonal Intervention Projects/Programmes (3 Lots)

DEADLINE: 3RD MAY, 2023
INSTITUTE OF AGRICULTURAL RESEARCH AND TRAINING (IAR&T)
FEDERAL MINISTRY OF AGRICULTURE
MOOR PLANTATION, P.M.B 5029, IBADAN, OYO STATE
INVITATION FOR TECHNICAL AND FINANCIAL BIDS FOR THE IMPLEMENTATION OF 2023 CAPITAL AND ZONAL INTERVENTION PROJECTS/PROGRAMMES

PREAMBLE(1.0)
The Institute of Agricultural Research and Training, Moor Plantation, Ibadan is a multidisciplinary research Institute with national and zonal mandates on research and extension on Soil management, Kenaf, maize, grain legumes, livestock and farming systems for different agro-ecologies of Nigeria, in compliance with the requirements of the Public Procurement Act 2007 and extant regulations of Government on the Procurement of Goods, Works and Services and as provided in the 2023 Appropriations intends to procure works and services as detailed here below.

Consequently, competent, reliable and experienced contractors are hereby invited to Bid for the following projects.

(2.0) SCOPE OF WORKS AND SUPPLIES

(3.0) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit;

-disclosing whether or not any officer of the relevant committees of the Institute of Agricultural Research and Training or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary’ interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed:

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) For Supply of Equipment; Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(n) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);

(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(p) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4.0) COLLECTION OF FINANCIAL BIDDING DOCUMENTS
Bidding documents will be available for collection by interested bidders at each procuring entity’s Office upon presentation of evidence of payment of N10,000.00 non-refundable tenders fees per Lot, paid into the Institute of Agricultural Research and Training’s Remita’s account code 1000261220 of the Institute as shown in the table in paragraph 5 below.

(5.0) SUBMISSION OF TECHNICAL AND FINANCIAL BIDS
Interested and qualified bidders are to submit One hard copy of the technical bid documents in a separate sealed envelope with inscription “Technical Bid for the project title” and Two hard copies of the Financial Bidding documents (one original, one photocopy) in a separate sealed envelope with inscription “Financial Bid for the project title” while the two envelopes shall be sealed in a bigger third envelope with inscription “Technical and Financial Bid for the project title” shall be delivered on or before 12:00 noon on Wednesday, 3 May, 2023. The bid should be addressed and submitted to:

Please, ensure that you sign the Bid Submission Register, as the Institute will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please visit the Procurement office.

(6.0) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Wednesday, 3 May, 2023, at the Prof. E.A Adebowale Training Hall, IAR &T, while the financial bids will be kept un-opened. Bidders are to sign the Bid Submission Register in Procurement Office, 2nd floor Crescent Building. For further enquiries, please contact the Head of Procurement.

(7.0) NOTE
(i) Late submission of technical /financial bidding documents shall be returned un-opened.

(ii) Submission of technical /financial bidding documents to the Institute is neither a commitment nor an obligation to award any contract to any contractor or supplier.

(iii) The advertisement for technical and financial bidding should not be construed as commitment on the part of the Institute Management, nor shall it entitle any contractor or supplier to make any claims whatsoever and or seeks any Indemnity from the Institute.

(iv) The Technical Bids Opening in the presence of observers will be covered by video recording and invitation link will be sent to bidders who choose to join the bid opening online;

(v) Bidders should not bid for more than one (1) Lot;

(vi) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(vii) Only pre-qualified bidders at technical evaluation will be invited at a later date for virtual financial bids opening, while the financial bids of un-successful bidders will be returned un-opened

(viii) The Institute is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with section 28 of the public procurement Act 2007.

DEBOYE POPOOLA
DEPUTY REGISTRAR/SECRETARY TO THE INSTITUTE