DEADLINE: 9TH MAY, 2023
MODIBBO ADAMA UNIVERSITY, YOLA
P.M.B. 2076, YOLA, ADAMAWA STATE
INVITATION TO TENDER FOR MODIBBO ADAMA UNIVERSITY YOLA YEAR 2023 APPROPRIATION PROJECT
(1) INTRODUCTION
The Modibbo Adama University, Yola in compliance with the provision of the Public Procurement Act (PPA), 2007, intends to Implement procurement of goods under the year 2023 Annual Appropriation Project, accordingly competent, experienced and reputable suppliers/companies are invited to submit bids for the execution of the project;
(2) SCOPE OF WORK
(A) Year 2021 Annual Appropriation Project
| Lot | Project Description |
| 1 | Procurement of Salon Vehicle |
| 2 | Procurement of Utility Vehicle |
(3) ELIGIBILITY REQUIREMENTS
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2022, 2021 and 2020) valid till 31st December, 2023;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP
(g) Sworn Affidavit;
- Disclosing whether or not any officer of the relevant committees of Modibbo Adama University, Yola or BPP is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented are true and correct;
- No Director has been convicted in any Country for any criminal offence, fraud, financial impropriety, criminal misrepresentation or falsification of facts relating to any matter;
- The Company is not in receivership subject of insolvency or bankruptcy proceedings or any form of winding up petition or proceedings;
- The company does not have existing loan or financial liability with a bank, other financial institution or third party classified as doubtful, non-performance or whose outstanding repayment is up to four (4) months and above.
(h) Company’s Audited Accounts for the last three (3) years – 2022, 2021 & 2020, duly acknowledged by the Federal Inland Revenue Service (FIRS)
(i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the project execution when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc (this requirement is optional for the procurement of goods only);
(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement (this requirement is optional for the procurement of goods only);
(m) For Procurement of Goods; Companies/Suppliers must be accredited in the authorized list of Bureau of Public Procurement (BPP) and National Automotive Design and Development Council (NADDC) list for the year 2023;
(n) For Procurement of Goods; Letter of Authorisation as representative of the Original Equipment Manufacturer (OEMs) from BPP/NADDC accredited dealership list;
(o) For Joint Venture/Partnership Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner;
(p) All documents for submission must be transmitted with a Covering/ Forwarding Letter under the Company’s Letterhead bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC, Contact Address, Telephone Number (preferably GSM No), and e-mail address. The Letterhead must bear Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by authorised officer.
PLEASE NOTE: All original documents listed above are to be sighted.
(4) COLLECTION OF TENDER DOCUMENTS
Bid documents are obtainable at Room 82 Old Admin Block upon presentation of evidence of payment of a non-refundable tender fee of N20,00000, paid into Modibbo Adama University, Yola’s Remita account.
(5) SUBMISSION OF TENDER DOCUMENTS
Bidders are to submit two (2) separate hard copy bound document in sealed envelopes clearly marked Technical Bid or Financial Bid. The two envelopes are to be placed in a bigger sealed envelope and addressed to the Vice-Chancellor, Modibbo Adama University, Yola and clearly marked with the name of the project and lot number. The reverse of each envelope should bear the name and address of bidder and dropped in the designated Tender Box at the office of the Registrar not later than 12:00 noon, Tuesday, 9 May, 2023.
(6) OPENING OF BIDS
Bids will be opened immediately after the deadline for submission at 12:01pm, Tuesday, 9 May, 2023 at Senate Chamber, Old Admin Block. Ensure you sign the Bid Submission Register as the University will not be held liable for misplaced or wrongly submitted bids. For enquiries, please contact 08038129154
(7) GENERAL INFORMATION
(a) Bids must be in English and signed by an official authorised by bidders.
(b) Bids submitted after the deadline for submission would be returned un-opened.
(c) All cost will be borne by bidders.
(d) Bidders shall not bid for more than one (1) Lot;
(e) Attendees at the bid openings shall be required to wash hands, use hand sanitiser, wear mask and observe physical distancing. Bids will be opened in the presence of CSOs and Professional bodies;
(f) Bid documents can also be collected in soft copies (if available) and can submit through a valid Postal service;
(g) Only pre -qualified bidders at technical evaluation will be invited for financial bids opening, while financial bids of un-successful bidders will be returned un-opened.
(h) Modibbo Adama University, Yola is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the PPA, 2007.
SIGNED:
NAJIYA HALIMA M. BALA
REGISTRAR, MODIBBO ADAMA UNIVERSITY YOLA
