DEADLINE: 15TH MAY, 2023
NATIONAL EMERGENCY MANAGEMENT AGENCY (NEMA)
(FEDERAL MINISTRY OF HUMANITARIAN AFFAIRS, DISASTER MANAGEMENT AND SOCIAL DEVELOPMENT)
NO. 10, ZAMBESI CRESCENT, WAEC BUILDING, MAITAMA, ABUJA
INVITATION TO TENDER FOR THE PROCUREMENT OF OFFICE FURNITURE AT THE REMODELED/RENOVATED/UPGRADED HEADQUARTERS BUILDING OF THE NATIONAL EMERGENCY MANAGEMENT AGENCY (NEMA), ABUJA.
(1) INTRODUCTION
(1.1) The National Emergency Management Agency (NEMA) is at the last phase of the renovation, remodeling and construction of additional offices and upgrade at the Headquarters building located at No. 8, Ademola Adetokunbo Crescent, Maitama, Abuja to further address the challenges of inadequate office space and also provide conducive work environment for members of Staff. Owing to the size of the remodeled office complex, Staff promotion and anticipatory recruitment exercise, it has become imperative that appropriate and adequate office furniture be procured by the Agency.
(1.2) In pursuance of this objective and in compliance with the extant regulations, NEMA hereby invites competent and interested contractors who have the capability to bid for the project.
(2) SCOPE OF WORK
(2.1) Procurement of various high quality office furniture for the Agency’s remodeled Headquarters Office.
(3) ELIGIBILITY REQUIREMENTS
Interested and competent contractors and suppliers are required to submit the following minimum qualification:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last 3 (three) years (2020, 2021, & 2022) valid till 31st December, 2023; with a minimum average annual turnover of N70,000,000.00 (Seventy Million Naira) only;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of National Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants, and Service Providers by submission of Interim Registration Report (IRR) valid till 31st December, 2023 or valid Certificate issued by the BPP;
(g) Sworn Affidavit:
-disclosing whether or not any officer of the relevant committees of the National Emergency Management Agency or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;
(i) Reference Letter from a reputable Commercial Bank indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with Curriculum Vitae of key staff to be deployed for the project including copies of their Academic /Professional qualifications such as ARCON, COREN, CORBON, QSRBN etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs executed (in size, nature and complexity) in the last 5 (five) years, including Letters of Award, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) List of Plants/Equipment with proof of Ownership /Lease Agreement, Manufacturing workshops and Showrooms including addresses/location;
(m) For Joint Venture / Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(n) All documents for submission must be transmitted with a covering / forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS
(4.1) Interested Companies are to collect the Standard Bidding Document (SBD) from the Procurement Unit, NEMA Headquarters, WAEC Building, Abuja, on presentation of evidence of payment of a non-refundable tender fee of N 10,000:00 (Ten Thousand Naira) only, paid into the NEMA’s Remita account in any reputable Commercial Bank in Nigeria.
(5) SUBMISSION OF TENDER DOCUMENTS
(5.1) Prospective bidders are to submit their bid in 2 (two) hardcopies each of the technical and financial bids with soft copy of financial bids only, in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope with the Project Name clearly written on the top right corner and addressed to:
The Director General,
National Emergency Management Agency,
No. 10, Zambesi Crescent, WAEC Building, Maitama, Abuja
Furthermore, the reverse of each sealed envelope should have the Name and Address of the Bidder/Company and should be dropped in the designated Tender Box located in the Procurement Unit of the Agency, NEMA Headquarters, Abuja, not later than 10:00a.m Monday, 15 May, 2023.
(6) OPENING OF TECHNICAL BIDS
Only Technical Bids will be opened immediately after the deadline for submission at 10:00a.m Monday, 15 May, 2023, at the NEMA’s Procurement Unit, WAEC Building, in the presence of bidders or their representatives, while the financial bids will be kept unopened. Please ensure that you sign the Bid Submission Register in the Procurement Unit, as NEMA will not be held liable for misplaced or wrongly submitted bids.
(7) GENERAL INFORMATION
(i) Bids must be in English Language and signed by an official authorised by the bidder;
(ii) Bids submitted after the deadline for submission would be returned unopened to the bidder;
(iii) All financial costs would be borne by the bidders;
(iv) All Bidding documents submitted will be subjected to Due Diligence checks in accordance with the Public Procurement Act (PPA), 2007;
(v) The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
(vi) Only pre-qualified bidders at the technical evaluation will be invited at a later date for financial bid opening; while the financial bids of unsuccessful bidders will be returned un-opened; and
(vii) NEMA is not bound to pre-qualify any bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED
MANAGEMENT, NEMA
