Administrative Staff College Of Nigeria (ASCON)- Invitation To Tender For Projects Execution (6 Lots)

DEADLINE: 14TH & 26TH JUNE, 2023
ADMINISTRATIVE STAFF COLLEGE OF NIGERIA, (ASCON)
P.M.B. 1004. TOPO – BADAGRY,
INVITATION TO TENDER INVITATION TO TENDER FOR PROJECTS EXECUTION

(1) PREAMBLE
The Administrative Staff College of Nigeria (ASCON) was established on 2nd June. 1972. It was gazetted in October, 1973 through Decree No.39 of 1973 by the Federal Military- Government, now ASCON Act, Cap.6, Vol. 1, LFN 1990. The Decree that established the College mandates it to, among others, provide qualitative management training services for the development of senior executives for public and private sectors of the Nigerian economy, conduct research into problems of management and administration arising in different spheres of national life, provide consultancy services, establish and maintain a library, develop and sustain appropriate environment and relevant facilities for the aforementioned objectives.

In line with the above objectives and in compliance with the requirements of Public Procurement Act, 2007, for certification of procedure for procurement of Goods, Works and Services in Federal Government Ministries, Department and Agencies, the Administrative Staff College of Nigeria (ASCON) wishes to invite interested, competent and reputable Companies for the execution of its 2023 capital Projects.

(2) SCOPE OF WORK
Detailed specification for the projects is as contained in the Tender Document available for collection at the Procurement Department, Room 19, Administrative/Teaching Block, ASCON Phase 1 Complex, Topo – Badagry.

(3) ELIGIBILITY REQUIREMENTS:

Prospective bidders should submit the following documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7 Business Name with Form BN 1 is also acceptable for Services:

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023:

(c) Evidence of Pension Clearance Certificate valid till 31st December. 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above):

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December. 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023:

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Administrative Staff College of Nigeria or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars:
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter:
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings:

(h) Company’s Audited Accounts for the last three (3) years- 2020, 2021 & 2022;

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.:

(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) Services: Evidence of Firm’s current registration with the relevant regulatory professional body(ies) such as Centre for Management Development (CMD)

(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS (WORKS)
Tender documents should be collected from the Office of the Deputy Director of Studies In-Charge (Procurement), Room 19, Administrative-Teaching Block,  ASCON Phase 1 Complex. Topo – Badagry on presentation of evidence of payment of a non-refundable fee of N10,000.00 (Ten Thousand Naira) only, paid into ASCON’s TSA in any reputable Commercial Bank in Nigeria.

(5) SUBMISSION OF TENDER DOCUMENTS (WORKS)
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to Director-General, ASCON, P.M.B. 1004. Topo – Badagry and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the Office of the Director-General not later than 12:00 noon. Monday, 26 June. 2023

(5.1) SUBMISSION OF EOI (SERVICES)
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon on Wednesday, 14 June 2023.

(6) OPENING OF EOI AND TECHNICAL BIDS
The EOI and die technical bids will be opened immediately after the deadlines for submission at 12:00 noon on Wednesday, 14 June, 2023 and 12:00 noon, Monday, 26 June, 2023, respectively, at the College Auditorium in the presence of bidders or their representatives, while the Financial bids will be kept un-opened. Please, ensure that you sign the EOI/Bid Submission Register as the College will not be held liable for misplaced or wrongly submitted bids.

(7) GENERAL INFORMATION
(a) All EOIs/bids must be in English Language and signed by an official authorised by the bidder;

(b) EOIs/Bids submitted after the deadline for submission would be returned un-opened;

(c) EOIs/Bidders should not bid for more than two (2) Lots;

(d) All cost will be borne by the bidders:

(e) The EOIs/Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording: invitation link will be sent to bidder u ho chooses to join the bid opening online:

(f) Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.

(g) Services: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals:

(h) The Administrative Staff College of Nigeria (ASCON) is not bound to shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

SIGNED
MANAGEMENT