DEADLINE: 14TH JUNE, 2023
COLLEGE OF MEDICINE OF THE UNIVERSITY OF LAGOS
LAGOS, NIGERIA
INVITATION TO TENDER FOR THE RENOVATION OF NEW GREAT HALL IN
THE COLLEGE OF MEDICINE, UNIVERSITY OF LAGOS IDI-ARABA
1. INTRODUCTION
The College of Medicine, University of Lagos, a Medical Institution established by an Act of parliament on the 13th of April 1962, having its campuses at Idi-Araba and Yaba, Lagos, Nigeria is desirous of renovating the New Great Hall in its premises. The source of fund shall be Internally Generated Funds. Competent and reputable Companies with relevant experience and good record are hereby invited to tender for the project.
2. SCOPE OF WORK
Proposed Renovation of the New Great Hall in the College of Medicine, University of Lagos Premises.
3. ELIGIBILITY REQUIREMENTS
All prospective bidders should submit the following documents as minimum requirement for eligibility.
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC,, or CAC, and CAC;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31 December, 2023;
c. Evidence of Pension Clearance Certificate valid till 31 December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31 December, 2023;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December, 2023 or valid Certificate issued by BPP.
g. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the College of Medicine, University of Lagos, Idi- Araba or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
h. Company’s Audited Accounts for the last three (3) years-2020, 2021 & 2022;
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, ESVARBON, etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.
l. List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
n. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Documents (SBD) from the office of the Director of Engineering Services, CMUL within the hours of 8am to 4pm with evidence of non-refundable fee of ten thousand naira (N10,000) only paid into the Treasury Single Account (TSA) of College of Medicine, University of Lagos Idi-Araba at any reputable Commercial bank of your choice in Nigeria.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid in in two (2) hard copies each of the technical and financial bids with soft copy of the financial bid only on MS Excel Format packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid” including three (3) version in A4 size paper numbered serially and duly signed by your company authorized signatories. Thereafter put the two sealed envelopes together in a big sealed envelope addressed to The College Secretary, College of Medicine, University of Lagos, Idi-Araba, Lagos and boldly marked with the name of the bidder and project name to be submitted not later than 12:00 noon Wednesday, 14 June, 2023.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be publicly opened immediately after the deadline for submission at 12:00 noon Wednesday, 14 June, 2023, in the Board room of the Administration building of the College in the presence of bidders or their representatives, NGOs and professionals while the Financial Bids will be kept unopened. Please ensure that you sign the Bid Submission Register in the office of the College’s Secretary as the College of Medicine, University of Lagos not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Procurement officer of the College via email: bogunnowo@unilag.edu.ng.
7. GENERAL INFORMATION
a. The tender documents for submission must be written in English language and signed by an official authorised by the bidder.
b. Bids submission must be submitted unopened. The tender documents submitted after the deadline will be returned unopened.
c. Arrangement of Technical Documents in hard copies should follow strictly the order in the list above appropriately paged. The technical document should have table of content indicating the pages where their items are to be found. Failure to comply with this directive will result in disqualification of the Bidder.
d. Failure to comply with the above requirements shall automatically result in the disqualification.
e. The College Management reserves the right to verify the authenticity of any claim made in the documents submitted by bidders.
f. All costs will be borne by the bidders as the Authority of College of Medicine, University of Lagos will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with response to this advertisement.
g. Participation in this process and any related process neither creates any commitment nor establishes any legal relationship with the College of Medicine, University of Lagos. It is merely a precondition for further consideration.
h. The technical bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidders who chooses to join the bid opening online;
i. Only pre-qualified bidders at technical evaluation will be invited at a later date for the financial bid opening, while the financial bid of un-successful bidders will be returned un-opened;
j. The College of Medicine, University of Lagos is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Dr. Olayinka Obafemi-Moses, FNIM
College Secretary & Secretary to the Court of Governors
