DEADLINE: 20TH JUNE, 2023
FAMILY HEALTH INTERNATIONAL (FHI360)
REQUEST FOR QUOTATION FOR THE PROCUREMENT OF 72 VEHICLES
| Commodity/Service Required: | Procurement of 72 Vehicles |
| Type of Procurement: | One Time Purchase |
| Type of Contract: | Fixed Price |
| Term of Contract: | Per Delivery Terms |
| Contract Funding: | Global Fund |
| This Procurement supports: | Global Fund NFM3 Grant |
| Criteria for Selection: | Best Value Analysis |
| Date of Issue of RFQ: | 30 May 2023 |
| Date Questions from Supplier Due: | Bidders can send inquiry to quotations.Nigeria@ng.fhi360.org no Later Than, 8 June 2023 |
| Date Proposal Due: | No Later Than, 20 June 2023 |
| Approximate Date Purchase Order Issued to Successful Bidder(s): | End-July 2023 |
Method of Submittal:
- Required document in Section C must be submitted to designated bid-box at FHI360 Country Office Abuja.
- The Bidder/Seller agrees to hold the prices in its offer firm for 60 days from the date specified for the receipt of offers unless another time is specified in the addendum of the RFQ.
- All bidders/sellers are responsible to carefully review this RFQ and follow any instruction. No additional document shall be issued for this RFQ
Solicitation Number: FY23-NGA-566-03092023-100
A. Background
FHI 360 is the Prime Recipient of the 3 years’ Global Fund NFM3 Grant which seeks to move Nigeria towards achieving the UNAIDS 95-95-95 targets, it has become imperative that all identified gaps be covered, and all areas of weakness strengthened. In 2021, out of the approximately 9 million pregnant women expected at the ANC sites, only 2,623,680, were captured at the antenatal clinics (ANC), representing about 24% of the total number of pregnant women expected of whom 2,356,196 were counselled, tested, and received their results. This represents an ANC HTS coverage of only 15%. The wide gap in PMTCT coverage drives the increasing burden of HIV amongst children. The state-specific frameworks now form the basis for a National PMTCT Scale-up approach and details PMTCT elimination targets to be achieved by the end of 2023 by each state.
B. Scope of Service Required
In the bid to achieve the above, it has become exigent to procure project vehicles for joint TB/HIV logistics. To this end, FHI 360 is seeking the procurement of 72 units 4*4WD Pick Up Vehicle with Covered Cabin) to be distributed across 36 states to support the scale up program. Interested suppliers are encouraged to submit their bid as per the specifications stated below.
Item Item Description Major Specification Quantity 1 4x4WD Pick-up Vehicle
✓ Drive Type: 4-Wheel Drive
✓ Horsepower: minimum 175HP/ 376 Nm
✓ Fuel Type: Petrol
✓ Transmission: Automatic
✓ Seating Capacity: minimum 5
✓ Color: White, Gray or Black – any combination thereof.
Indicate if other colors available with improved lead times72 Units 2 Accessories ✓ Cabin Cover – Cargo protection against theft and the elements- no logos hard shell cover type 72 Units 3 Accessories ✓ Recovery and Towing kit – Tow Rope, Tow Hook Point and Winch. 72 Units 4 Accessories ✓ Security Equipment – Steering Wheel
Lock and Locking Wheel Nut (4 sets per vehicle)72 Units
C. Instructions:
Interested bidders should submit their proposal to with copies of the following documents:
- The offered price should be quoted in on company’s letterhead and must be signed by the authorized person(s). Your price offer must include the four categories listed above.
- Detail description of the vehicle including brand and model, stock availability, country of origin and place of manufacturing.
- Proposed vehicle catalogue.
- Payment terms (see Note).
- Delivery timeline.
- Warranty and After Sales Support (provide descriptive details including locations/addresses for after sales support workshop).
- Provide three references for similar transaction.
- Descriptive literature of components of the cabin cover/cargo protection, recovery and towing kit and security equipment.
D. Submission of Proposal
Bidders are required to submit all listed documents in a sealed envelope clearly indicating “Purchase of Project Vehicles-FY23-NGA-566-03092023-100” and the package should be addressed to;
The Procurement Committee FHI360
No. 23, Celina Ayom Crescent
Off Ahmadu Bello Way
Behind NAF Conference Center
Jabi- Abuja
The bid package MUST be submitted not later than 4:00Pm Wednesday June 20, 2023. Any proposal received by FHI360 after the deadline stated herein shall not be considered.
Note – Payment Terms: FHI 360 requests payment after delivery. Vendor may offer other payment terms with the understanding that payment terms are a key evaluation criterion in response to this RFQ. Criteria for Evaluation: Selection shall be based on the following weighted Selection Criteria
1. Fulfillment of minimum specification and payment terms (40%)
2. Price quoted (25%)
3. Delivery time (20%)
4. Warranty and After sale support (10%)
5. Reference and past performance (5%)
Please note:
Issuance of this RFP in no way constates a commitment by FHI360 to any bidder. FHI 360 reserves the right to vary any part of this RFP at the time of award if it becomes necessary. FHI360 is Value added Tax (VAT) exempted, but carryout Withholding Tax (WTH) deduction on commercial transactions in compliance with relevant Nigerian laws.
FHI360 Safeguarding Policy:
FHI360 is committed to provide a safe environment for all employees, beneficiaries, and anyone contracted by FHI360. This Includes taking measures to protecting vulnerable people from Sexual Exploitation and Abuse (SEA) by either FHI360 employees or associated personnel. FHI 360 abides by child safeguarding principles. FHI360’s Safeguarding Policies apply and flow out to all FHI 360 staff, board members, volunteers, and partner staff (subcontractors, consultants, vendors, and subrecipients), regardless of the funding mechanism or amount of contract, agreement, or purchase order.
