Federal Ministry Of Agriculture And Rural Development (FMA&RD)- Invitation For Tenders And Expression Of Interest (EOI) For Projects Execution (14 Lots)

DEADLINE: 30TH MAY & 13TH JUNE, 2023
FEDERAL MINISTRY OF AGRICULTURE AND RURAL DEVELOPMENT (FMA&RD)
INVITATION FOR TENDERS AND EXPRESSION OF INTEREST (EOI) FOR PROJECTS EXECUTION
TENDER PACKAGE NO.: FMARD/PROC/2023/0

(1) INTRODUCTION
The Federal Government of Nigeria has provided funds in the 2023 Appropriation Act for the Federal Ministry of Agriculture and Rural Development (FMA&RD). The Ministry, in pursuance of the Federal Government’s Agricultural policies aimed at improving the lives of ordinary Nigerians, desires to utilise these funds to procure Goods, Works and Services in various parts of the country. In pursuance of the above, experienced, and reputable Suppliers, Contractors and Consultants/Service Providers are hereby invited to submit tender and Expression of Interest (EOI) for the under-listed projects:

(2) SCOPE OF SUPPLIES/WORKS/SERVICES

(3) ELIGIBILITY REQUIREMENTS

Interested and competent Contractors, Suppliers and Service Providers/Consultants wishing to carry out any of the projects listed above are required to submit the following documents. Failure to fulfil any of the under-listed requirements will render a bid, disqualified:

(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC2 and CAC7 (or CAC 1.1). Business Name with Form BN1 is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates for all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023, with a minimum average annual turnover as stated in Category B above.

(a) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(b) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(c) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(d) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.

(e) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Federal Ministry of Agriculture and Rural Development or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(f) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;

(g) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(h) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(i) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(j) List of Plants/Equipment with proof of Ownership/Lease Agreement;

(k) Consultancy Services: Evidence of Firm’s registration with relevant regulatory professional body(ies) such as NITDA & CPN for ICT jobs;

(l) Supply of Equipment: Letter of Authorisation from the Original Equipment Manufacturers (OEMs);

(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

 Note that documents/information must be arranged and submitted in the sequence/order as listedabove

(4) COLLECTION OF BIDS DOCUMENTS

Categories A & B (Goods and Works):
Interested Companies are to collect the Standard Bidding Documents (SBD) from the Ministerial Tenders Board Secretariat, Federal Ministry of Agriculture & Rural Development, Wing F, Ground Floor, Room F001, FCDA Secretariat Complex, Area 11, Garki- Abuja, on evidence of payment of a non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only, per Lot, paid into the Remits Account/TSA Via GIFMIS CODE 1000020212 of the Federal Ministry of Agriculture and Rural Development in any reputable Commercial Bank in Nigeria. (The TSA Account Number is to be obtained from the Ministry’s Central Pay Office) HQ Area 11 Garki Abuja.

(5) SUBMISSION OF TENDER DOCUMENTS

(5.1) Categories A & B -Goods and Works:

Prospective Bidders are to submit bid for each of the Lot desired in two (2) hard copies of the Technical Bid and two (2) hard copies of Financial Bid (including soft copy of Financial Bid in MS Excel format), packaged separately in sealed envelopes and clearly marked “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger envelope addressed to the Permanent Secretary, Federal Ministry of Agriculture and Rural Development, FCDA Complex, Area 11, Garki- Abuja, and clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of each sealed envelope should bear the name and address of the Bidder and should be deposited in the Tender Box at the address in 4 above, not later than 12.00 noon on Tuesday, 13 June, 2023.

(5.2) Category C: Expression of Interest:

Prospective Bidders are to submit Pre- Qualification documents for each desired Lot in two (2) hard copies each of the Technical Bids packaged in a sealed envelope and clearly marked as “Technical Bid” and addressed to the Permanent Secretary, Federal Ministry of Agriculture and Rural Development, FCDA Complex, Area 11, Garki-Abuja, clearly marked with the Name of the Project and Lot Number. Furthermore, the reverse of the sealed envelope should have the name and address of the Bidder and should be deposited in the Tender Box at the address in 4 above, not later than 12:00 noon on Tuesday 30 May, 2023.

(6) OPENING OF BIDS/EOI DOCUMENTS

(6.1) Categories A & B: Goods and Works:

Only the Technical Bids will be opened immediately after the deadline for submission at 12.00 noon on Tuesday 13 June, 2023 at the Conference Room, Federal Ministry of Agriculture and Rural Development, FCDA Complex, Area 11, Garki – Abuja, in the presence of bidders or their representatives, while the Financial Bids will be kept unopened. Please, ensure that you sign the Bid Submission Register at the address stated in 4.0 above, as the Ministry will not be held liable for misplaced or wrongly submitted bids.

(6.2) Category C: Expression of Interest (EOI):

The Expression of Interest documents will be opened immediately after the deadline for submission at 12:00 noon on Tuesday 30 May, 2023 at the Conference Room, Federal Ministry of Agriculture and Rural Development, FCDA Complex, Area 11, Garki-Abuja in the presence of bidders or their representatives. Please, ensure that you sign the Bid Submission Register at the address stated in 4 above, as the Ministry will not be held liable for misplaced or wrongly submitted bids.

(7) GENERAL INFORMATION

(i) Bids and Expressions of Interest must be in English Language and signed by an official authorised by the bidder;

(ii) Further details are as specified in the Bid Documents and each shall be evaluated and awarded as a separate Lot/Project;

(iii) Bidders are to note that turnover for each separate lot/project is specified in the bid document

(iv) Bids and Expressions of Interest submitted after the deadline for submission would be returned unopened;

(v) Bidders should not bid for more than two (2) Lots.

(vi) Pre-qualified bidders for Categories A & B will be invited at a later date for Financial Bids Opening while the Financial Bids of unsuccessful bidders will be returned unopened.

(vii) Only shortlisted firms for Category C will be invited at a later date for collection/submission of Request for Proposals;

(viii) All costs will be borne by the bidders as the Ministry will not be held responsible for any cost or expenses incurred by any interested party(ies) in connection with any response to this invitation;

(ix) Non-compliance with the Conditions stated therein will lead to automatic disqualification of the bidder from the bidding process;

(x) The Ministry is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.

(xi) Further enquiries, please contact Procurement Department between 9.00 am to 3.30 pm (Mondays – Fridays) at this address:

Federal Ministry of Agriculture & Rural Development,
Ministerial Tender Board Secretariat
Wing F, Ground Floor, Room F001, FCDA Secretariat Complex,Area 11, Garki-Abuja
E-mail- fmard_procurement@yahoo.com

SIGNED
PERMANENT SECRETARY
FEDERAL MINISTRY OF AGRICULTURE & RURAL DEVELOPMENT