Federal Ministry Of Education- Invitation To Tender For Goods, Works And Expression Of Interest (EOI) For Services Under The Ministry’s 2023 Appropriation (14 Lots)

DEADLINE: 13TH & 27TH JUNE, 2023
FEDERAL MINISTRY OF EDUCATION
FEDERAL SECRETARIAT COMPLEX, PHASE III, AHMADU BELLO WAY, ABUJA
INVITATION TO TENDER FOR GOODS, WORKS AND EXPRESSION OF INTEREST (EOI) FOR SERVICES UNDER THE MINISTRY’S 2023 APPROPRIATION

(1) INTRODUCTION
The Federal Government of Nigeria has appropriated funds to the Federal Ministry of Education, Headquarters in the 2023 Fiscal year for the Procurement of Goods, Works and Services (Consultancy and Non-Consultancy) for the execution of policies, programmes and projects towards achieving the mandate of the Ministry. In compliance with the provisions of the Public Procurement Act, 2007 and other extant guidelines for the award of contracts in the Federal Public Service, the Ministry wishes to invite experienced and competent Contractors/Suppliers/Service Providers/Consultants to submit bids/Prequalification Proposals/ Expression of Interest documents for the following Projects:

(2) SCOPE OF WORKS/GOODS/SERVICES

(3) ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the under-listed requirements to be eligible in this procurement process:

(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023; with minimum average annual turnover of N50 million for Goods & Services and N100 million for Works;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants, and Services Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by Bureau of Public Procurement (BPP);

(g) Sworn affidavit:

• disclosing whether or not any officer of the relevant committees of the Federal Ministry of Education or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• no Partner/Director has been convicted in any Country for criminal offences related to fraudulent or corrupt practices or criminal misrepresentation or falsification of facts relating to any matter; and
• the Company is not under receivership, the subject of any form of winding up petition or proceedings, insolvency or Bankruptcy;

(h) Company’s Audited Accounts for the last three years (2020, 2021& 2022);

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (in case of construction: COREN, QSRBN, ARCON, CORBON etc.);

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(n) Category C: Evidence of Firm’s current registration with relevant regulatory professional body(ies) such as CMD for Training, NITDA & CPN for ICT, etc.;

(o) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner); and

(p) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS (CATEGORY A & B)
Interested Companies are to collect the Standard Bidding Document (SBD) from the office of the Assistant Director (Procurement) Room 3.17 Podium L, 3rd Floor on evidence of payment of a non-refundable tender fee of N 10,000.00 per Lot, paid into the Federal Ministry of Education Hqtrs’s Remita account in any reputable Commercial Bank in Nigeria.

(5) SUBMISSION OF TENDER DOCUMENTS (CATEGORY A &B)
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:

The Permanent Secretary,
Federal Ministry of Education Hqtrs,
Federal Secretariat, Phase 111, Abuja,

and clearly marked with (the name of the project and the Lot number).

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at the Assistant Director office (Procurement) Room 3.17 Podium L, 3rd Floor not later than 12:00 noon on Tuesday, 27 June, 2023.

(6) SUBMISSION OF EOI (CATEGORY C)
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 12:00 noon on Tuesday, 13 June, 2023.

Please, ensure that you sign the EOI/Bid Submission Register in the Assistant Director’s office (Procurement), Room 3.17 Podium L, 3rd Floor as the Federal Ministry of Education will not be held liable for any misplaced or wrongly submitted bids.

(7) OPENING OF EOIs AND TECHNICAL BIDS
The Expression of Interest (EOI) and Technical Bids will be opened immediately after the deadlines for submission at 12:00 noon on Tuesday, 13 June, 2023 and 12:00 noon on Tuesday, 27 June, 2023 respectively, at the Ministry’s Conference Hall 2nd floor, while the Financial bids will be kept un-opened.

(8) GENERAL INFORMATION
(a) EOIs/Bids must be in English Language and duly signed by an official authorised by the bidder;

(b) EOIs/Bids submitted after the deadline would be returned un-opened;

(c) Bidders should not bid for more than two (2) Lots;

(d) All costs will be borne by the bidders;

(e) Category A & B: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un­successful bidders will be returned un-opened; and

(f) Category C: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;

(g) The Federal Ministry of Education is not bound to shortlist/pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liability in accordance with Section 28 of the Public Procurement Act 2007

Signed
THE PERMANENT SECRETARY
FEDERAL MINISTRY OF EDUCATION