Federal Polytechnic Ukana, Akwa Ibom State- Invitation For Tender For The Implementation Of The Federal Polytechnic Ukana Year 2023 Capital And Year 2022 TETFUND Zonal Intervention Projects (5 Lots)

(1) INTRODUCTION
The Federal Polytechnic, Ukana in keeping with its mandate and in compliance with the provisions of the Public Procurement Act, 2007, intends to implements the Polytechnic Year 2023 Capital and TETFUND 2022 Zonal Intervention Projects. The Polytechnic hereby invites interested, competent and reputable contractors and consultants with relevant experience and good record of accomplishment for the Procurement of the under-listed.

(2) PROJECTS

(3) ELIGIBILITY REQUIREMENTS
Interested Bidders must meet the following requirements:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form C AC1.1 or CAC2, CAC7 and active CAC Annual Returns;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above):

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 3023:

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Federal Polytechnic, Ukana or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvably or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

-That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months:

(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;    

(i) Reference Letter from a reputable Commercial Bank in Nigeria, Indicating willingness to provide credit facility for the execution of the project when needed;

(j) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(k) TZ1: Evidence of Firms current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA):

(l) For Supplies of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(m) G6: Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;

(n) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(o) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firms Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS
Interested Companies should collect Standard Bid Documents (SBD) from the Procurement Unit of the Polytechnic, upon presentation of evidence of payment of a non-refundable tender fee of N10,000 (Ten Thousand Naira only) per Lot paid into Polytechnic’s Remita account in any reputable Commercial Bank in Nigeria.

(5) SUBMISSION OF BID DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Rector, Attention Head, Procurement Unit, FEDERAL POLYTECHNIC, UKANA, AKWA IBOM STATE. The envelope should be clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in office of the RECTOR by an authorized staff of the company not later than 12:00pm, Tuesday, 30 May, 2023.

(6) OPENING OF TECHNICAL BIDS
The EOI and the technical bids will be opened immediately after the deadline for submission at 12:00pm, Tuesday, 30 May, 2023, in the Rector’s Conference Room Administrative Block, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the Procurement Unit, Office of the Rector, as the Institute will not be held liable for misplaced or wrongly submitted bids.

(7) GENERAL INFORMATION
(a) Bid must be in English language and signed by an official authorised by the bidder;

(b) Bids submitted after the deadline for submission would be returned un-opened;

(c) All cost will be borne by the bidders.

(d) Bidder(s) shall not bid for more than two (2) Lots, violation is automatic disqualification;

(e) The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies: and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;

(f) Good and Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;  

(g) Arrangement of Technical Document in hard copies should follow the order in the list above and appropriately paged. The technical document should have a table content indicating the pages, which these items are to be found. Failure to comply with this directive shall lead to dis-qualification of the bidder.

(h) Federal Polytechnic Ukana, Akwa Ibom State is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
HEAD OF PROCUREMENT
FOR: THE RECTOR