Hussaini Adamu Federal Polytechnic Kazaure, Jigawa State- Invitation To Tender For Projects Execution (4 Lots)

DEADLINE: 6TH JUNE, 2023
HUSSAINI ADAMU FEDERAL POLYTECHNIC
P.M.B. 5004, KAZAURE, JIGAWA STATE
INVITATION TO TENDER FOR PROJECTS EXECUTION

(1) INTRODUCTION
The Federal Polytechnic, Kazaure wishes to invite competent Contractors/Suppliers to submit their Tender Documents for the following Projects, under the NEEDS Assessment Revitalization Fund for Beneficiary Federal and State Polytechnics in Nigeria.

(2) THE PROPOSED PROJECTS

(3) ELIGIBILITY REQUIREMENTS
In line with the requirements of PPA 2007, interested Companies are required to submit the following documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (C.A.C.) including Form CAC 1.1 or CAC 02 and CAC 07;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Contractors, Consultants and Service providers by submission of Interim Registration Report (IRR) 31/12/23 or valid Certificate issued by BPP.

(g) Sworn Affidavit

• Disclose whether or not any officer of the relevant committees of the Hussaini Adamu Federal Polytechnic Kazaure or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bids are true and correct in all particulars;
• That no Director has been convicted in any Country for any Criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• That the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for execution of the project when needed;

(j) Company’s Profile with Curriculum Vitae of key staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects.

(l) List of Plants/Equipment with proof of ownership/Lease Agreement;

(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(n) All documents for submission must be transmitted with a covering/forwarding letter under the company’s letter head paper bearing among others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM Number) and e-mail address. The letter head paper must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4) COLLECTION OF TENDER DOCUMENTS
Interested Companies are to collect the Standard Bidding Document (SBD) from the Procurement Office on evidence of payment of a non-refundable tender fee of N 10,000.00 per Lot paid into the Federal Polytechnic, Kazaure’s Remita account in any reputable Commercial Bank in Nigeria.

(5) SUBMISSION OF BIDDING DOCUMENTS
The Documents should be submitted in the following prescribed manner;

(1) The Contractor shall enclose Two envelopes duly marked as Technical/Financial Bid and sealed stating the project.

(2) The envelopes shall then:

(a) Bear the name and address of the contractor.

(b) Be addressed to the Rector, Hussaini Adamu Federal Polytechnic P.M.B. 5004 Kazaure, Jigawa State

(c) Bear the name lot of the project of interest.

(d) The sealed envelope shall then be registered and dropped in the Tender Box at the Procurement Department.

Submission of Bids Documents closes at 12:00 noon Tuesday 6 June, 2023.

(6) OPENING OF TECHNICAL BIDS
Only the Technical Bids shall be opened after the deadline for submission at 12:00 noon Tuesday 6 June, 2023, in the Council Chamber, Hussaini Adamu Federal Polytechnic, Kazaure, Jigawa State in the presence of the Bidders or their representatives, while the Financial Bids will be kept unopened.              

(7.0) GENERAL INFORMATION
(i) Bids must be in English Language and signed by an authorized by the bidder;

(ii) Bids submitted after the deadline for submission would be retuned un-opened

(iii) Bidders should not bid for more than one (1) Lot;

(iv) All costs will be borne by the bidders;

(v) The Technical Bids will be opened in the presence of CSOs and Professionals bodies and covered by video recording; invitation link will be sent to bidders who choose to join the bid opening online;

(vi) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening while the financial bids of un-successful bidders will be returned unopened;

(vii) The Hussaini Adamu Federal Polytechnic, Kazaure, is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance to Section 28 of the Public Procurement Act (2007).

(viii) For more information, please contact 08035482632 or hafedpolyprocurement@gmail.com

SIGNED
REGISTRAR