DEADLINE: 3RD JULY, 2023
NATIONAL ASSEMBLY SERVICE COMMISSION (NSC)
INVITATION TO TENDER FOR 2023 CAPITAL PROJECTS
The National Assembly Service Commission hereby invites interested and credible Companies with verifiable track record of performance to tender for the following contracts under its 2023 Capital budget:
| LOT NO: | CONTRACT TITLE |
| Lot 1 | Supply of Motor Vehicles |
| Lot 2 | Supply of Buses |
| Lot 3 | Supply of Office Equipment |
| Lot 4 | Supply of Computers and Printers |
| Lot 5 | Supply of Furniture and Fittings |
| Lot 6 | Supply of Ambulance |
| Lot 7 | Computer Software Acquisition (Integrated Human Resource Information/Data and Payroll Management System) Stage III |
2. GENERAL REQUIREMENTS
Interested contractors are expected to submit the following documents:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC,, or CAC, and CAC,;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023; with minimum average annual turnover of N30 million;
c. Evidence of Pension Clearance Certificate valid till 31 December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.
g. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the National Assembly Service Commission or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter; that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
I. For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
m. Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles;
n. Works: List of Plants/Equipment with proof of Ownership/Lease Agreement;
o. ICT jobs: Evidence of Firm’s current registration/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);
p. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
q. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
3. COLLECTION OF TENDER DOCUMENTS
Upon payment of non-refundable Tender fee of Ten Thousand Naira (# 10,000.00) only per Lot, into the TSA of National Assembly Service Commission, interested Contractors are to collect Tender Documents from Procurement Division in Room 1.17 on the first floor of the Commission’s Office Complex at Plot 664 T.O.S. Benson Crescent, off Ngozi Okonjo-Iweala Way, Utako District, Abuja.
4. SUBMISSION OF TENDER DOCUMENTS
Technical and Financial Bids should be submitted in two (2) separate envelopes clearly marked “Technical” and “Financial” and put in a big envelope addressed to the Executive Chairman, National Assembly Service Commission, Plot 664, T.O.S. Benson Crescent, off Ngozi Okonjo-Iweala Way, Utako District, P.M.B. 558, Abuja. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and dropped in the Tender Box in Procurement Division, Room 1.17, National Assembly Service Commission’s Office Complex not later than 12:00 noon Monday, 3rd July, 2023.
5. OPENING OF TECHNICAL BIDS
Only the Technical Bids will be opened immediately after the deadline for submission at 12:00 noon Monday, 3rd July, 2023, in the ground floor of the Commission’s Office complex, while the financial bids will be kept un- opened. For further enquiry, please contact the Procurement Division in Room 0.18 Ground Floor of the Commission’s Office Complex.
6. GENERAL INFORMATION
a. Bids must be in English language and signed by an official authorised by the bidder;
b. Bids submitted after the deadline for submission would be returned un-opened;
c. Bidders should not bid for more than two (2) lots;
d. All costs will be borne by the bidders;
e. Bid documents can also be collected in soft copies and bidders can submit through post (courier services);
f. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
g. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
h. The Commission is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liability to the bidders in accordance with section 28 of the Public Procurement Act, 2007.
Signed
Management
