Niger Delta River Basin Development Authority (NDBDA)- Invitation To Tender And Expression Of Interest For Projects Execution (21 Lots)

DEADLINE: 14TH JUNE & 26TH JUNE, 2023
NIGER DELTA BASIN DEVELOPMENT AUTHORITY
21, AZIKIWE ROAD, P.M.B. 5676, PORT HARCOURT
INVITATION TO TENDER AND EXPRESSION OF INTEREST FOR PROJECTS EXECUTION

(1.0) INTRODUCTION
(1.1) The Niger Delta Basin Development Authority (NDBDA), a Parastatal of The Federal Ministry of Water Resources in furtherance to its statutory mandate intends to undertake the Procurement of various Works, Goods and Services under the 2023 Appropriation Act and in accordance with Extant Provision of Section 25 of the PublicProcurement Act, 2007.

(1.2) The Authority therefore invites interested, experienced and competent Contractors, Suppliers and Consultants/Service Providers with relevant experience for consideration for the execution of the following projects.

(2.0) SCOPE OF WORK
The Scope of Work/Supply/Service for the projects earmarked for execution are categorised as follows:

(2.1) CATEGORY A INVITATION TO TENDER (WORKS AND GOODS)

(2.1.1) CAPITAL PROJECTS
Interested experienced and competent Contractors/Suppliers are invited to submit Technical and Financial Bids for the following Projects:

(2.3) CATEGORY B EXPRESSION OF INTEREST (CONSULTANCY/ NON-CONSULTANCY SERVICES)
Interested Firms are to submit Expression of Interest (Eol) documents to provide the following Services

(2.4) CATEGORY C ZONAL INTERVENTION PROJECTS

(3.0) ELIGIBILITY REQUIREMENTS:
Interested and Competent Contractors, Suppliers and Service Providers/ Consultants wishing to carry out any of the Projects under the above three (3) categories are required to submit the following documents:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7 Business name is also acceptable for Services;     

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.;

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Niger Delta Basin Development Authority or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particular;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up to petition or proceedings.

(h) Company’s Audited Accounts for the last three (3) years- 2020, 2021 & 2022;

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;.

(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(n) For procurement of vehicle: only Companies included in the National Automobile Design and Development Council’s approval list of local Manufacturer of vehicle or letter of Authorization from original Manufacturers/their authorized representatives should bid for vehicles.

(o) ICT jobs: Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

(p) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);

(q) All documents for submission must be transmitted with a covering/ forwarding letter under the company/firm’s letter headed Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letter headed Papers must bear the Names and Nationalities of the Directors of the Company at the bottoms of the page duly signed by the authorized officer of the firm.

(4.0) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested Companies are to collect the Standard Bidding Document (SBD) from the Office of the Head of Procurement, Block F, Niger Delta Basin Development Authority 21 Azikiwe Road, P.M.B. 5676, Port Harcourt, on evidence of payment of a non-refundable Tender fee of (N10,000.00) Ten thousand naira only per Lot, paid into the Treasury Single Account of the Niger Delta Basin Development Authority (Niger Delta RBDA 025204400100) Remita account in any reputable Commercial Bank in Nigeria.

(5.0) SUBMISSION OF TENDER DOCUMENTS
(5.1) Category A: Invitation to Tender (Works)
Prospective bidders are to submit bid for each of the lot desired two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”.

Thereafter put the two sealed envelopes together in a bigger sealed envelope addressed to the Managing Director, Niger Delta Basin Development Authority, 21 Azikiwe Road, P.M.B. 5676, Port Harcourt, Rivers State and clearly marked with the Name of the Project and the Lot Number.

Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box at Office of the Head of Procurement, Block F Niger Delta Basin Development Authority, 21 Azikiwe Road, P.M.B, 5676, Port Harcourt, not later than 12:00 noon, Monday, 26 June, 2023.

(5.2) Category B Expression of Interest (EOI) Consultancy Services
Interested Firms are to submit two (2) bound copies of Expression of Interest (EOI) documents, separated by dividers. The documents should be submitted in a sealed envelope and addressed to the Managing Director, Niger Delta Basin Development Authority, 21 Azikiwe Road, P.M.B. 5676, Port Harcourt, Rivers State (within two (2) weeks of the publication, (13 June, 2023) and clearly marked with the Name of the project and the Lot Number.

Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and should be deposited in the Tender Box at the address in 5.0 above, not later than 12:00noon, Wednesday, 14 June, 2023.

(6.0) OPENING OF BIDS DOCUMENTS

(6.1) CATEGORY A: INVITATION TO TENDER (Works and Goods)
Technical Bids will be opened immediately after the deadline for the submission at 12:00 noon. Monday, 26 June, 2023, at the Authority’s Conference Hall, while the Financial Bids will be kept unopened. Please ensure that you sign the Bid Submission Register at the address stated in 5.0 above, as the Authority will not be held liable for misplaced or wrongly submitted bids.

(6.2) Category B: Expression of Interest (EOI)
Expression of Interest (EOI) documents will be opened immediately after the deadline for submission at 12:00 noon, Wednesday, 14 June, 2023 at the Authority’s Conference Hall. Please ensure that you sign the Bid Submission Register at the address stated in 5.0 above, as the Authority will not be held liable for misplaced or wrongly submitted bids.

(7.0) GENERAL INFORMATION
(i) Bids must be in English Language and signed by an official authorised by the bidder.

(ii) Late submission will be returned un-opened.

(iii) Bidders should not bid for more than three (3) Lots.

(iv) All costs will be borne by the bidders as the Authority will not be held responsible for any cost or expenses incurred by any interested party (ies) in connection with any response to this invitation;

(v) Non-Compliance with the conditions stated herein will lead to automatic disqualification of the bidder from the bidding process.

(vi) The EOIs/Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online.

(vii) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services).

(viii) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened.

(ix) Services: Only shortlisted firms will be invited at a later date for collection of Request for Proposals (RfPs).

(x) The Niger Delta Basin Development Authority is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement Process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

(xi) For further enquiries, please contact The Procurement Department between 10.00a.m, to 3.00 pm (Mondays – Fridays) at the following address.

Niger Delta Basin Development Authority,
21 Azikiwe Road, P.M.B. 5676
Port Harcourt,
Rivers State

Or visit our website at www.ndrbda.org and email address: procurement@ndrbda.org 

Engr. Mark Daso Derefaka
Managing Director
Niger Delta Basin Development Authority