Nigeria Hydrological Services Agency, Abuja (NIHSA)- Invitation To Tender For The Execution Of 2023 Capital Projects (4 Lots)

DEADLINE: 10TH JULY, 2023
NIGERIA HYDROLOGICAL SERVICES AGENCY, ABUJA (NIHSA)
FEDERAL MINISTRY OF WATER RESOURCES
INVITATION TO TENDER FOR THE EXECUTION OF 2023 CAPITAL PROJECTS

1. INTRODUCTION
The Federal Government of Nigeria has allocated funds to the Nigeria Hydrological Services Agency, (NIHSA), in the 2023 Appropriation Act, for the execution of its projects so that the mandate of the Agency can be achieved. Accordingly, the Agency wishes to invite reputable Contractors with relevant proven competence and experience to submit tenders for the execution of the following projects:

2. SCOPE OF WORKS

3. ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the under-listed requirements to be eligible in this procurement process:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023; with minimum average annual turnover of N15 million for Lots 3 &4 and N10 million for Lots 1&2.
c. Evidence of Pension Clearance Certificate valid till 31 December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
f. Evidence of Registration on the National Database of Federal Contractor by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.
g. Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Nigeria Hydrological Services Agency or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
• that no Director has been convicted in any Country for any criminal offence relating to fraud or Financial impropriety or criminal misrepresentation or falsification of facts relating to any matter; that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
• that the company does not have existing loan or financial liability with a bank, other financial institutions or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;

h. Company’s Audited Accounts for the last three (3) years-2020, 2021 & 2022;
i. Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. List of Plants/Equipment with proof of Ownership/Lease Agreement;
m. For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR &Sworn Affidavit are compulsory for each JV partner)
n. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

4. COLLECTION OF TENDER DOCUMENT (WORKS)
Interested companies are to collect the Standard Bidding Document (SBD) from the Procurement Unit of the Agency with evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, paid into the Nigeria Hydrological Services Agency’s Remita account in any reputable Commercial Bank in Nigeria.

5. SUBMISSION OF TENDER DOCUMENTS (WORKS)
Prospective bidders are to submit bid for any of the Lots desired. Completed Technical and Financial bids should be put in separate envelopes (two hard copies each), with a softcopy of the financial bid in MS Excel format. The envelopes clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the DG, NIHSA and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and dropped in the designated Tender Box at the Procurement Unit not later than 12:00 noon Monday, 10th July, 2023.

6. OPENING OF TECHNICAL BIDS
The Technical will be opened in the presence of observers after the deadline for submission of all bids at 12:00 noon on Monday 10th July, 2023 in the Conference Room of NIHSA while the financial bids will be kept unopened. Please, ensure that you sign the Bid Submission registered in the Office of the Procurement Unit as NIHSA will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact 08034828987.

(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;

(b) Bids submitted after the deadline for submission would be returned un-opened;

(c) Bidders should not bid for more than one (1) Lot;

(d) All costs will be borne by the bidders;

(e) The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies.

(f) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);

(g) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened; and

(h) The Nigeria Hydrological Services Agency, is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.

SIGNED:
THE DIRECTOR GENERAL
NIGERIA HYDROLOGICAL SERVICES AGENCY, ABUJA