DEADLINE: 26TH JUNE, 2023
RUBBER RESEARCH INSTITUTE OF NIGERIA, IYANOMO (RRIN)
P.M.B. 1049, BENIN CITY, EDO STATE
INVITATION TO TENDER FOR 2023 CAPITAL PROJECTS
1. INTRODUCTION
The Rubber Research Institute of Nigeria (RRIN) is a Federal Government parastatal established by Agricultural Research Institute Decree, No. 35 of 1973. The Institute’s main station is located at lyanomo, near Benin City, Off Km 19, on the Benin-Sapele Highway.
To achieve its mandate, the Federal Government of Nigeria through the Federal Ministry of Agriculture and Rural Development has appropriated funds to the Rubber Research Institute of Nigeria (RRIN) for the execution of her 2023 Capital Projects.
In furtherance of the above, the Institute is inviting interested contractors with relevant proven competence and experience to submit tenders for the execution of the following project:
2. SCOPE OF WORK:
Supply of 1 No. Utility Vehicle
3. ELIGIBILITY REQUIREMENTS
Interested bidders are required to have the following qualifications to bid:
a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC), including Form CAC,,or CAC, and CAC,
b) Evidence of Company Income’s Tax Clearance Certificate for the last three (3) years, valid till 31st December, 2023.
c) Evidence of Pension Clearance Certificate valid till 31 December, 2023 (applicable to bidders whose number of staff is 15 and above);
d) Evidence of current Industrial Training Fund (ITF) Compliance Certificate, valid till 31st December, 2023 (applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e) Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid, till 31st December, 2023;
f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP;
g) Sworn Affidavit:
- Disclosing whether or not any officer of the relevant committees of Rubber Research Institute of Nigeria, lyanomo, Benin City or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- None of the Directors of the company has been convicted in any court of law for criminal offence involving financial impropriety;
- The Company is not in receivership, insolvency or bankruptcy;
h) Company’s Audited Accounts for the last three (3) years-2020, 2021 & 2022;
i) Reference Letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j) Company’s Profile with the Curriculum Vitae of Key Staff, including copies of their Academic /Professional qualifications;
k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Award, Valuation Certificates and Job Completion Certificates;
l) Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representatives are eligible to bid;
m) All documents for submission must be transmitted with a Covering / Forwarding Letter under the Company /Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Active Telephone Number (preferably GSM No.) and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
4. COLLECTION OF TENDER DOCUMENTS
Interested companies are to collect the Standard Bidding Documents (SBD) from the office of the Head of Procurement Unit on the evidence of payment of a non-refundable tender fee of N10,000.00 paid into the Rubber Research Institute of Nigeria’s Remita Account in any reputable Commercial Bank in Nigeria. Receipt will be tendered on submission of Tender documents.
5. SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit two (2) hard copies, one copy of Technical and one copy of Financial bid with soft copy of financial bids only in MS EXCEL format packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Executive Director, Rubber Research Institute of Nigeria, lyanomo, P.M.B. 1049, Benin City, Edo State, Nigeria and clearly marked with the name of the project. Furthermore, the reverse of each sealed envelope should bear the names and address of the bidder and drop in the designated Tender Proof Box at the above address not later than 12:00 noon on Monday 26th June, 2023.
6. OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at 12:00 noon on Monday 26th June, 2023 in the Conference Hall of the Rubber Research Institute of Nigeria, lyanomo, Benin City, in the presence of bidders or their representatives, while the Financial bids will be kept un- opened. Please ensure that you sign the Bid Submission Register in the Office of the Head, Procurement Unit; as the Rubber Research Institute of Nigeria will not be held liable for misplaced or wrongly submitted bids.
7. GENERAL INFORMATION
i) Bids must be in English Language and signed by an official authorised by the bidder; Bids submitted after the deadline for submission would be returned un-opened;
ii) All costs for bid preparation and submission will be borne by the bidders;
iv) The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
v) Bid documents can also be collected in soft copies and Bidders can submit through Post (Courier Services);
vi) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
vii) Rubber Research Institute of Nigeria, Benin City is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities to the bidders in accordance with Section 28 of the Public Procurement Act 2007.
Signed
Executive Director/CEO
Rubber Research Institute of Nigeria
