DEADLINE: 19TH JULY, 2023
ECOBANK
REQUEST FOR QUOTATION FOR THE SUPPLY OF CCTV, AVR AND NETWORK EQUIPMENT
REF: ‘’ETIGPCNARFQ017/2023‘’
DEAR PROSPECTIVE BIDDERS.
ECOBANK hereby invites you to submit your proposals for this RFQ for the above-referenced subject.
Your offer, comprising of a Technical Bid and Price Schedule, should be submitted in accordance with the terms and templates of this RFQ
(1) INTRODUCTION
(1.1) ABOUT US
Ecobank Transnational Incorporated (ECOBANK), a public limited liability company and the parent company of the Ecobank Group, was established as a bank holding company in 1985 under a private sector initiative spearheaded by the Federation of West African Chambers of Commerce and Industry with the support of the Economic Community of West African States (ECOWAS).
Today, Ecobank is a leading pan-African bank with operations in 36 countries across Africa. It has a larger African footprint than any other bank in the world. The dual objective of Ecobank Transnational Incorporated is to consolidate a modern pan-African bank and to contribute to the economic development and financial integration of the continent.
Ecobank offers a natural advantage with its unmatched pan-African banking competencies, built up over the last 30 years. Marshaling its impressively broad presence, its proficiency, and its performance, the bank is intent on delivering sustainable returns and playing a catalytic role in the transformation of Africa. It continues to play a pivotal role as a recognized pioneer in financial integration and inclusive banking.
(1.2) BACKGROUND AND CONTEXT
Ecobank currently operates in countries in West, Central, East and Southern Africa, namely Benin, Burkina Faso, Burundi, Cape Verde, Cameroon, Central African Republic, Chad, Congo Brazzaville, Democratic Republic of Congo, Côte d’Ivoire, Equatorial Guinea, Gabon, Ghana, The Gambia, Guinea, Guinea Bissau, Kenya, Liberia, Malawi, Mali, Mozambique, Niger, Nigeria, Rwanda, Sao Tome & Principe, Senegal, Sierra Leone, South Africa, South Sudan, Tanzania, Togo, Uganda, Zambia and Zimbabwe. The Group also has a licensed operation in Paris and representative offices in Beijing, Dubai, Johannesburg, Ethiopia and London.
The bank’s focus is on providing solutions-oriented, high-quality products and services to its customers, comprising of individuals, small and medium scale companies, large local corporates, parastatals, non- governmental organizations, and multi-national companies.
Ecobank delivers its services through three customer-focused business divisions: Consumer Banking, Commercial Banking, and Corporate and Investment Banking.
In addition to the traditional products and services, Ecobank offers innovative products and services including Mobile Banking, Remittance, Internet Banking, and the Pan-African Card payment gateway.
The aim is to offer customers efficient, reliable and excellent service consistently., The Group operates a ‘’One Bank” construct, which aims at standardizing the Group’s processes and procedures irrespective of geographical location or language differences.
In a global situation where all business entities are expected to do more with fewer resources, Ecobank has recently embarked on an ambitious digitalization programme that will ultimately help the bank to reach 100 million customers.
One of the key challenges of the bank is to reduce the cost of doing business so as to provide affordable products and services to its customers. To achieve this, the bank will among other actions, leverage its comparative advantage of having the largest African footprint to significantly bring more efficiency in the procurement of equipment that are used in its daily business process.
OBJECTIVE OF THE TENDER
(2.1) GENERAL OBJECTIVES
The objective of this Request for Quotation is to select suppliers to provide the ECOBANK Group with CCTV, network equipment and automatic voltage regulators as per the technical requirements specified in Annex 1. This includes the provision of the hardware only. Installation, configuration, wiring for the CCTV for instance will be determined latter based on the need and specific requirements of our various affiliates.
This procurement will follow the model of ‘’Central procurement process management for local distribution to our affiliates’’ based on a pre-agreed price valid for 3 years. This means ECOBANK will select bidder(s) from a central procurement process that can be able to deliver the specific CCTV, network equipment and automatic voltage regulators and provide maintenance services in the 33 Affiliates where the business is being conducted. Because of this solicitation, Ecobank reserves the right to award and include in “CCTV, network equipment and automatic voltage regulators vendor’s roster more than one vendor to supply the equipment’s to the 33 affiliates, provided they have been deemed technically and financially qualified based on the evaluation of their offers. The vendors could also be further classified as ‘’Regional’’ vendors based on their geographical coverage.
The selection process will be materialized by a Framework Agreement in the form of a ‘’Fixed Price’’ contract for a period of 3 years renewable upon satisfactory annual performance. A fixed price contract is a contract that will result in concrete deliverables provided to and accepted by ECOBANK. As the name implies, the price of the contract is fixed, and it is not subject to any change during the period of the contract on the basis of the Contractor’s cost experience in performing the work, thereby placing full responsibility for all costs and resulting profit or loss on the Contractor. The framework agreement will, however, state the exceptional conditions where adjustment to the price could happen.
With the signed ‘’Framework Agreement’’, each individual Affiliate will be issuing their individual Contracts/Purchase Orders based on the agreed prices of the CCTV, network equipment and automatic voltage regulators and subsequent services required and pay for them accordingly. During the validity period of the Framework Agreement, Ecobank doesn’t guarantee any commitment for quantity and volume of transactions.
The proposed supply and maintenance of CCTV, network equipment and automatic voltage regulators should be delivered in the head offices and branches locations as detailed below based on specific needs: Benin, Burkina Faso, Burundi, Cape Verde, Cameroon, Central African Republic, Chad, Congo Brazzaville, Democratic Republic of Congo, Côte d’Ivoire, Equatorial Guinea, ., Gabon, Ghana, The Gambia, Guinea Conakry, Guinea Bissau, Kenya, Liberia, Malawi, Mali, Mozambique, Niger, Nigeria, Rwanda, Sao Tome & Principe, Senegal, Sierra Leone, South Africa, South Sudan, Tanzania, Togo, Uganda, Zambia and Zimbabwe
SPECIFIC OBJECTIVES
The specific objectives of this RFQ can be summarized as follows:
- Achieve enhanced cost management with tangible savings for the Group
- Increase the quality of support services on CCTV, network equipment and automatic voltage regulators to affiliates.
- Improve CCTV, network equipment and automatic voltage regulators availability and reliability
- Source the CCTV, network equipment and automatic voltage regulators market for available new solutions, and new cost-effective equipment functionalities to improve our overall efficiency in providing better services to our clients.
- Agree on prices and sign a Framework Agreement for 3 years with providers renewable annually based on performances.
(3) SCOPE OF THE WORK.
In 2023 and beyond, ECOBANK intends to invest substantive resources acquire for about 500 cameras, 800 network equipment, and 270 AVR’s for the use of its affiliates across the continent. Please note those quantities are just indicative ones and the actual quantity may increase or decrease depending upon the requirements. The quantities have been provided for the sake of understanding the magnitude of the upcoming needs but cannot be considered as a commitment of ECOBANK to acquire them.
This RFQ is divided into three different lots:
1- Lot 1: Supply, installation, maintenance of CCTV hardware.
2- Lot 2: Supply, installation, of network equipment
3- Lot 3: Supply, installation, maintenance of automatic voltage regulators.
NB: Due to the complexity of the CCTV equipment, the focus in the framework of this RFQ will be limited to some key hardware items such as the Camera unit, the recording units, the NVR and other related accessories as outlined in the Annex 1A ( Lot 1 Supply Installation , maintenance of CCTV hardware) . Once the bidders have been selected with a Framework Agreement signed, if an affiliate want to place to an order, the bidder will be able make a visit and perform a thorough assessment which will allow to come up with a comprehensive quote including the cabling, installation, configuration and commissioning. Supply, installation, & maintenance of CCTV, network equipment and automatic voltage regulator ‘’ETIGPCNARFQ017/2023’’’’
SINCERELY YOURS.
JANVIER K. WUSSINU
GROUP HEAD EBSECOBANK TRANSNATIONAL INCORPORATED (ETI)
