Energy Commission Of Nigeria (ECN)- Invitation To Tender And Expression Of Interest (EOI) For Projects Execution (94 Lots)

DEADLINE: 8TH AUGUST, 2023
ENERGY COMMISSION OF NIGERIA (ECN)
PLOT 701C, CENTRAL AREA, ABUJA
INVITATION TO TENDER AND EXPRESSION OF INTEREST (EOI)

1.0 INTRODUCTION

(1.1) The Energy Commission of Nigeria (ECN) is the Government organ with the statutory mandate for the Strategic planning and Co-ordination of National Policies in the field of Energy in all its ramifications to ensure adequate, reliable, cost-effective and sustainable energy supply for nation’s economic and socio-political development. In compliance with the Public Procurement Act 2007, the Commission wishes to undertake the procurement of Works, Goods and Services under the 2023 capital projects.

(1.2) Competent and Experience contractors/consultants are invited to apply for the Technical and financial bids, and Expression of Interest (EOI) of the various projects of the Commission for the 2023 fiscal year.

2.0 SCOPE OF WORKS/SERVICES;

CATEGORY-A (WORKS)

CATEGORY-B (GOODS)

CATEGORY-C (CONSULTANCY)

(3.0) ELIGIBILITY REQUIREMENTS
The following requirements for Tender shall be submitted:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7. Business Name with Form BN1 is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the Energy Commission of Nigeria or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) Category C: Evidence of Firm’s current registration/accreditation issued by the relevant regulatory professional body(ies) such as CMD, COREN, QSRBN, ARCON, CORBON, NITDA, etc.;

(n) Evidence of Current NEMSA License for contractors in the Electric Power Sector issued by the Nigeria Electricity Management Services Agency (NEMSA);

(o) Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorised representatives should bid for the Vehicles”;

(p) For Supply of Equipment: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);

(q) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(r) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm;

(4.0) COLLECTION OF TENDER DOCUMENTS- Category A and B
Interested companies are to collect the Standard Bidding Document (SBD) from the office of the Secretary, Public Procurement Unit, Ground floor, Room-0.011, Energy Commission of Nigeria on evidence of payment of a non-refundable fee of N10,000.00 per Lot, paid into the Energy Commission of Nigeria‘s Remita account in any commercial bank. Prospective bidders for Category C are NOT expected to pay at this stage except when shortlisted for Request for Proposal (RfP),

(5.0) SUBMISSION OF TENDER DOCUMENTS- Category A and B
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with soft copy of financial bid only in MS Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to:

The Director General/CEO
Energy Commission of Nigeria
Plot 701C, Central Business District
P.M.B. 358, Garki,Abuja.

and clearly marked with the name of the project and the Lot number. Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box at the reception in the premises of the Energy Commission’s office in Abuja not later than 10:00am Tuesday 8 August, 2023.

(6.0) OPENING OF TECHNICAL BIDS- Category A and B
The technical bids will be opened immediately after the deadline for submission at 10:00am Tuesday 8 August, 2023 at the premises of Energy Commission of Nigeria, Abuja in the presence of observers, while the financial bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the office of the Head of Public Procurement Unit, Room-0.011, at ground floor of the Commission headquarters, No. 701C, Central Area Abuja as the Energy Commission of Nigeria will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “Head of Procurement” on e-mail dg@energy.gov.ng

(7.0) SUBMISSION OF EXPRESSION OF INTEREST (EOI)- Category C, DOCUMENTS
Interested firms are to submit two (2) bound of Expression of Interest (EoI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to:

The Director General/CEO
Energy Commission of Nigeria
Plot 701C, Central Business District P.M.B. 358, Garki, Abuja.

and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box at the reception in the premises of the Energy Commission’s office in Abuja not later than 10:00am Tuesday 18 July, 2023

(8.0) OPENING OF EXPRESSION OF INTEREST (EOI)- Category C, DOCUMENTS
The EoI documents will be opened immediately after the deadline for submission at 10:00am Tuesday 18 July, 2023 at the premises of Energy Commission of Nigeria, Abuja in the presence of observers. Please, ensure that you sign the Bid Submission Register in the office of Head of Public Procurement Unit, Room-0.011, at ground floor of the Commission headquarters, No. 701C, Central Area Abuja, as the Energy Commission of Nigeria will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the “Head of Procurement” on e-mail, dg@energy.gov.ng

Note: Only shortlisted bidders in Category C, will be invited to collect Request for Proposal (RfP),

(9.0) GENERAL INFORMATION
(i) Bids/EoI must be in English Language and signed by an officer authorised by the bidder;

(ii) Bids/EoI submitted after the deadline would not be accepted and would be returned un-opened.

(iii) Outcome of the procurement process will be publicly displayed on the Commission’s Notice Boards.

(iv) All bids are expected to include ORIGINAL COPIES of the receipt of Tender fee in their financial bid envelopes.

(v) Companies and Bidders shall not apply for more than Two (2) Lots

(vi) Unsigned Bids will be disqualified. All bids are advised to be Paginated and Signed.

(vii) All costs will be borne by the bidders;

(viii) Submission of bidding document is not a guarantee for the award of contract.

(ix) Standard Bidding Documents can also be collected in soft copies. Failure to adhere to the instruction in the FGN Standard Bidding Documents adapted for this procurement shall result in disqualification Bidder.

(x) All submissions would be verified from the relevant Agencies like Federal Inland Revenue (FIRS), BPP etc.

(xi) This publication does not constitute an offer, nor does it constitute a commitment or obligation on the part of the Commission.

(xii) The EOIs/Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the EOI’s/bid opening online;

(xiii) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened

(xiv) Services: Only shortlisted Consultants will be invited at a later date for collection of Request for Proposals;

(xv) The Energy Commission of Nigeria is not bound to select any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007

Signed
Director-General/CEO
Energy Commission of Nigeria, Abuja.