DEADLINE: 26TH JUNE, 2023
FEDERAL MINISTRY OF HUMANITARIAN AFFAIRS, DISASTER MANAGEMENT AND SOCIAL DEVELOPMENT (FMHADMSD)
FEDERAL SECRETARIAT, PHASE 1, ABUJA
INVITATION FOR PREQUALIFICATION/TECHNICAL BIDS/EXPRESSION OF INTEREST (EOI) FOR WORKS, GOODS AND SERVICES FOR THE IMPLEMENTATION OF 2023 APPROPRIATION ACT FOR THE MINISTRY
1. INTRODUCTION
The Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development (FMHADMSD) intends to execute projects as contained in the 2023 Appropriation Act. In compliance with the provisions of the Public Procurement Act, 2007, and other extant guidelines on the award of contracts in the Federal Public Service, the Ministry wishes to invite experienced and competent Contractors, Suppliers and Service Providers to submit Pre-qualification, Technical and Expression of Interest (Eol) documents for the execution of the projects.
2. SCOPE OF WORKS/ASSIGNMENTS
Details of the Scope of Works/Specifications and Assignments are contained in the Bid Documents. The projects are grouped into categories A, B and C. Bidders are therefore, requested to submit Pre-qualification, Technical bids and Expression of Interest documents in respect of the categories chosen on the basis of the requirements listed in Sections 3, 4 and 8 of this publication. The projects are listed in the table below:
Category ‘A’: Works LOTS Project Title A1 Completion of ongoing project at Federal School of Social Work, Emene Enugu State. A2 Construction and Equipping of Vocational and Life Skills Centres A3 Supply and Installation of 2.5 Ground Force Submersible Water Pump in Gwadabawa/Ilella Federal Constituency Sokoto State A4 Supply and Installation of Solar Powered Street Lights in Various Communities of Bauchi South Senatorial District, Bauchi State/ A5 Construction/Renovation/Provision of Infrastructure and other projects Category ‘B’: Goods LOTS Project Titles B1 Supply of information and communication technology (ICT) Hardware, Equipment, Accessories Consumables/Software/ Licenses B1.1 Supply of ICT/MIS hardware and software B1.2 Supply of Office Stationaries/Computer Consumables B2 Supply of Feeding Utensils and pupils’ wares B3 General supplies B4 Provision of Aids and Appliances for People Living with Disabilities (PWDs) and Older Persons B5 Supply of tools, devices and k its for beneficiaries of N -SIP job creation and empowerment programmes B6 Supply of Relief Material to IDPs in Akpabuyo LGA, Cross Rivers Senatorial District, Cross Rivers State B7 Supply of Grains to Displaced Population in Nguroje Community Taraba State B8 Provision of Empowerment Materials in North-Central Geopolitical Zone B9 Provision of Solar Powered Main grid to some selected Communities in Sokoto state, B10 Supply of utility and Project Vehicles B11 Supply of Office Equipment, Machines, Furniture & Fittings. B12 Supply of Security Equipment B13 Supply of Visibility items, Devices for Enumeration & Office Equipment B14 Printing and Production of ICT materials Category ‘C’: Services LOTS Project Title C1 Skill Acquisition Training and Empowerment for Youths in Dange Shuni/Tureta/Bodinga Federal Constituency Sokoto State. C2 Training, tooling and transitioning of beneficiaries of N-SIP job creation and empowerment programmes C3 Provision of media and publicity consultancy services C4 Provision of services for ICT and MIS infrastructure, Hardware and Software licenses, subscription and cyber security. C5 Consultancy for Capacity Building and empowerment C6 Consultancy for awareness creation, sensitization and advocacy C7 Consultancy for Enumeration and Enumeration Management C8 Consultancy for research, management and other services C9 Provision of services for production learning and non-security materials C10 Provision of services for renting of properties/warehouses and haulage of materials C11 Provision of monitoring and evaluation services C12 Provision of payment services
3. ELIGIBILITY REQUIREMENTS
3.1 Prospective bidders should submit the following documents in their technical profiles/EOI:
a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Forms CAC2and CAC7; (CAC„). Business Name with Form BN1 is also acceptable for Services;
b) Evidence of Company’s current Annual returns to CAC;
c) Evidence of Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all the Partners in case of Business Name) for the last three (3) years (2020, 2021 & 2022) valid till 31st December 2023.
d) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
e) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
f) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
g) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP;
h) Unabridged Company Audited Annual Report for the immediate past three (3) years (2020, 2021 & 2022);
i) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, TCC, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
j) A Sworn Affidavit:
i. disclosing whether or not any officer of the relevant committees of the Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars.
ii. that no Partner/Director has been convicted in any country for criminal offences related to fraudulent or corrupt practices, or criminal misrepresentation or falsification of facts relating to any matter;
iii. that the company does not at the time of this bid have any existing loan or financial liability with a bank, other financial institutions or third party that is classified as doubtful, non-performing, bad or whose repayment portion has been outstanding for the last three months.
k) all bidders of projects in the Six Geo-Political Zones, are required to present formal undertakings that they are capable of working in the areas of projects for which they have bidded.
3.2 Local Content, Safetyand Social Responsibility
a) Indicate the quantum of verifiable employment to be generated stating projected numbers and specialties for skilled (Professional) and unskilled (Non-professional) Manpower.
b) Submit verifiable key Management positions that are Nigerian Nationals and the percentage of the company’s total workforce that will be beneficial to youth employment and community development in Nigeria;
c) All bidders should include description of current Health, Safety and Environment (HSE) procedures, plan, manuals and HSE performance statistics over the last 3 years including HSE manuals and accident statistics for the past five (5) years; and
d) Submit a plan on how to give first consideration to services provided from within Nigeria, raw materials, and manufactured goods of Nigerian origin in line with the requirements of Nigerian Content.
e) State the proposed social benefits to be accrued to the host communities where projects/services are domiciled.
4. PREQUALIFICATION/TECHNICAL/EXPRESSION OF INTEREST REQUIREMENTS
a) Bidders’ Experience Experience as a prime contractor on at least two (2) projects of similar nature and complexity within the last five (5) years (Copies of letters of award / certificates of completion to be attached
b) Plant and Equipment/Warehouse Verifiable evidence of proof of ownership and/or lease of the construction equipment for Lots Al -AS
c) Authorisation for Supply of Equipment/Vehicles: Letter of Authorisation from the Original Equipment Manufacturers (OEMs) will be required for specialised supplies and accreditation by National Automotive Design and Development Council (NADDC) for supplies of vehicles.
d) Financial Capacity Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed.
e) Consultancy Services: Registration with Professional Bodies Evidence of registration with relevant professional body e.g. NAICOM/Insurance, EHORECON/Cleaning Service, COREN/QSRBN/ARCON/CORBON/SURCON/Construction, NSCDC/Security, ESVARBON/Estate Surveying etc.
f) Projects related to ICT Evidence of current registration/accreditation/membership with Computer Professionals Council of Nigeria, Nigerian Computer Society and National Information Technology Development Agency (NITDA);
g) Manpower Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, SURCON, CORBON, TOPREC, NIESV, CIPSMN etc; For projects related to ICT: Evidence of relevant degree and certification in ICT related courses.
h) Note that indigenous companies have an advantage in these categories. Note that the documents should be arranged and submitted in the order as listed above and clearly separated by dividers and paginated.
5. ENQUIRIES
All enquiries are to be directed to:
The Director,
Procurement Department,
Room 3A 3.01, 3rd floor,
Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development,
Federal Secretariat, Phase I, Abuja.
e-mail: procurementfmhds.gov.nq
6. METHOD OF SUBMISSION
i) Bids must be prepared in English Language and signed by the official authorized by the bidder.
ii) Two copies of Pre-qualification/Technical/Expression of Interest (Eol) must be submitted on or before 12:00 noon on Monday, 26th June, 2023. The documents placed in a sealed envelope addressed to the Permanent Secretary, FMHADMSD must be clearly marked with the Name of the Project and Lot Number.
iii) Furthermore, the reverse of each sealed envelope should bear the name, address and phone number of the Bidder.
Late submissions will be returned un-opened.
7. OPENING OF PREQUALIFICATION/TECHNICAL BIDS/EOI
i. Opening of Prequalification/Technical/ EoI Documents will be conducted immediately after the deadline for submission at 12:00 noon on Monday, 266 June, 2023at the Conference Hall, Federal Secretariat Complex Ground Floor, Phase 1, Abuja
ii. ONLY technically prequalified and shortlisted bidders will be invited for collection of Financial bids and Request for Proposals.
8. ADDITIONAL INFORMATION
8.1 Subject to the Provisions of the Public Procurement Act, 2007 note that:
i. the Ministry may verify any or all the claims made by applicants and shall disqualify any company whose claims are found to be false in addition to other sanctions that may be deemed necessary.
ii. bidders who have worked for the Ministry and have history of poor performance, abandonment, termination and/or prolonged contract execution period need not apply as their bids shall be excluded from the process in line with Section 16(8)(b) of the PPA, 2007.
iii. Bidders should not bid for more than two (2) Lots in all the Categories combined and violators shall be disqualified;
iv. the Ministry reserves the right to reject any and/or all prequalified Bidders at its sole discretion and at no costs whatsoever in line with Section 28 of the PPA, 2007;
v. all costs incurred in responding to this advertisement and pre-qualifying for the projects shall be borne solely by the Bidders;
vi. non-compliance to any of the above instructions will lead to disqualification; and
vii. this advertisement shall not be construed as a commitment on the part of the Ministry to award contract to any bidder;
viii. The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
ix. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letter head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm; and
x. The Federal Ministry of Humanitarian Affairs, Disaster Management and Social Development is not bound to shortlist/pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed
Dr. Nasir Sani-Gwarzo mni, NPOM
Permanent Secretary
Federal Ministry of Humanitarian Affairs, Disaster Management
