Federal Polytechnic Oko, Anambra State- Invitation To Pre-Qualification And Tender (Technical And Financial Bidding) For Year 2023 Needs Assessment (3 Lots)

DEADLINE: 25TH JULY, 2023
FEDERAL POLYTECHNIC OKO, ANAMBRA STATE
INVITATION TO PRE-QUALIFICATION AND TENDER (TECHNICAL AND FINANCIAL BIDDING) FOR YEAR 2023 NEEDS ASSESSMENT

(1.0) BACKGROUND
(1.1) The Federal Polytechnic Oko, Anambra State is a beneficiary of needs assessment special Intervention Projects on Year 2023 Needs Assessment.

(1.2) In line with the provisions of the Public Procurement Act (PPA) 2007, the Polytechnic is desirous of undertaking a Pre-qualification and tender exercise for the year 2023 Needs Assessment Special Intervention Projects. Consequently, the Polytechnic wishes to invite reputable and interested contractors/companies to submit their technical and financial bids for the following project:

(2.0) PROJECT DESCRIPTION

(3.0) ELIGIBILITY REQUIREMENTS
Interested bidders are to forward the following:

(a) Evidence of Certificate of Incorporation issued by Corporate Affairs Commission (CAC) including Form CAC 2 and CAC 7;

(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years, 2020, 2021, 2022 valid till 31st December, 2023, with minimum average annual turnover of N100 Million:

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.;

(g) Sworn Affidavit:

• disclosing whether or not any officer of the relevant committees of the Federal Polytechnic Oko, Anambra State or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

• that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter

• that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications as shown below:

(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) List of Plants/Equipment with proof of Ownership/Lease Agreement;

(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)

(n) All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.

(4.0) COLLECTION OF BIDDING DOCUMENTS
Bid documents containing full specifications etc. to be collected from the Procurement Department between 9am and 4pm daily, Monday to Friday upon the presentation of original receipts for the payment of Ten Thousand Naira (N10,000.00) tender fee per project, paid into the Federal Polytechnic Oko Remita Account in any reputable Commercial Bank in Nigeria.

(5.0) SUBMISSION OF BID DOCUMENTS
Two bound copies each of the technical and financial bids are to be separately sealed in different envelopes indicating the project description, lot number and code and both the financial and technical bids are then to be enclosed in one sealed large envelope indicating the project description, lot number of the project bided for and addressed to: The Rector, Federal Polytechnic Oko, Anambra State. The reverse of the envelope should bear the name and address of the bidder and dropped in the tender box stationed in the Procurement Department of Federal Polytechnic Oko Anambra State (Campus One) not later than 12:00 noon, Tuesday, 25 July, 2023.

(6.0) OPENING OF TECHNICAL BIDS
Only the technical bids will be opened immediately after the deadline for submission at the Mass Communication Conference Hall of the Federal Polytechnic, Oko at 12:00 noon, Tuesday, 25 July, 2023.

Please ensure that you sign the bid collection and submission register in the Procurement Department of the Federal Polytechnic Oko as the Polytechnic will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Procurement office, Federal Polytechnic Oko, Tenders Board.

NOTE
(i) Bids must be in English Language and Signed by authorised Officials;

(ii) Bids submitted after the deadline for submission will be returned;

(iii) All costs will be borne by the bidders;

(iv) All cost incurred as a result of this tender invitation and subsequent request for information shall be borne by the bidding Companies and only short-listed companies will be contacted;

(v) Bidders should not bid for more than two (2) Lots;

(vi) The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;

(vii) Only pre-qualified bidders, at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un­successful bidders will be returned un-opened;

(viii) The Federal Polytechnic Oko is not bound to prequalify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act (PPA) 2007.

SIGNED:
RECTOR
FEDERAL POLYTECHNIC OKO