DEADLINE: 10TH JULY, 2023
NATIONAL INSTITUTE FOR SPORTS (NIS)
NATIONAL STADIUM, SURULERE, P. O. BOX 145, LAGOS
INVITATION TO TENDER FOR THE IMPLEMENTATION OF 2023 ZONAL INTERVENTION/CONSTITUENCY PROJECTS
1. INTRODUCTION
The National Institute for Sports (NIS) intends to undertake the execution of some of its Zonal Intervention/Constituency projects approved under the 2023 Appropriation Act and hereby invites interested, competent and eligible Contractors/Companies for the execution of the following projects:
2. SCOPE OF WORKS
LOT NO. PROJECT TITLE Lot 1 Construction of Astroturf 5-A-Side Football Pitch at:
i. Egba Owode Grammar School, Owode in Obafemi Owode LGA
ii. Premier Grammar School in Abeokuta North LGA
iii. Egba Odeda High School, Odeda in Odeda LGALot 2 Construction of Lawn Tennis, Basketball, Volleyball and Badminton Court for the Development of Sporting Skills in Youth in Igede, Ekiti State Lot 3 Construction and Provision of Sports Facilities at Government College, Lagos, Surulere, Lagos
Interested Bidders must meet the following requirements:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC, or CAC, CAC, and active CAC Annual Returns;
b. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31 December, 2023. The minimum average turnover required is N150million for all the projects;
c. Evidence of Pension Clearance Certificate valid till 31 December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31 December, 2023 (this requirement is only applicable to bidders whose number of staff if 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31 December, 2023 or valid Certificate issued by BPP;
g. Sworn Affidavit:
-disclosing whether or not any Officer of the relevant committees of the National Institute for Sports, Lagos or the Bureau of Public Procurement is a former or present Director, Shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
-that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years-2020, 2021 and 2022;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s profile with the Curriculum Vitae of Key Staff to be deployed for project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc; with evidence of current professional practice licence (2023)
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. List of Plants/Equipment with proof of ownership/lease agreement;
m. For Joint Venture/Partnership, Memorandum of Understanding (MOU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR and Sworn Affidavit are compulsory for each JV Partner);
n. All documents for submission must be transmitted with a Covering/Forwarding Letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.) and e-mail address. The Letter Head Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly singed by the Authorized Officer of the Firm;
4. COLLECTION OF TENDER DOCUMENTS
Interested Companies should collect Tender Bidding from the Procurement Unit of the Institute at 11:00pm (Mondays – Fridays except Public Holiday) upon presentation of evidence of payment of a non-refundable tender fee of Ten Thousand Naira (N10,000.00) per Lot paid into the Nigeria Institute for Sport (NIS) REMITA account in any reputable Commercial Bank in Nigeria.
5. SUBMISSION OF BID DOCUMENTS
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies each of the technical and financial bids with softcopy of financial bid only in Ms Excel format, packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope addressed to the Director General, Attention, Head, Procurement Unit. The envelope should be clearly marked with the name of the project and the lot number. Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in the office of the National Institute for Sports, National Stadium, Surulere, Lagos not later than 12:00pm on Monday, 10th July, 2023.
6. OPENING OF TECHNICAL BIDS
The Technical bids will be opened immediately after the deadline for submission at 12:00pm on Monday, 10th July, 2023, in the NIS Conference Hall. While the Financial Bids will be kept un-opened. Please, ensure that you sign the Bid Submission Register in the Procurement Unit as the Institute will NOT be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Procurement Officer on e-mail: wuyepjj70@yahoo.com and GSM Numbers: 08185794829, 08082868201
7. GENERAL INFORMATION
a. Bid must be in English Language and signed by an official authorised by the bidder;
b Bids submitted after the deadline for submission would be returned un-opened;
c. All cost will be borne by the bidders;
d. Bidder(s) shall not bid for more than one (1) Lot, violation is automatic disqualification;
e. The Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional Bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
f. Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of unsuccessful bidders will be returned un-opened;
g. Arrangement of Technical Document in hard copies should follow the order in the list above and appropriately pages. The technical document should have a table of content indicating the pages, which these items are to be found. Failure to comply with this directive shall lead to dis-qualification of the bidder;
h. National Institute for Sports, Surulere, Lagos is not bound to pre- qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007;
i. Execution of project is subject to release/availability of the necessary fund;
Signed
Secretary
For: Management/Tender’s Board
