National Judicial Council, Abuja (NJI)- Invitation To Tenders/Request For Proposal For The Year 2023 (2 Lots)

DEADLINE: 27TH JUNE & 11TH JULY, 2023
NATIONAL JUDICIAL COUNCIL
SUPREME COURT COMPLEX, THREE ARMS ZONE,
P.M.B. 483, ABUJA, FCT
INVITATION TO TENDERS/REQUEST FOR PROPOSAL FOR THE YEAR 2023

(1) INTRODUCTION
The National Judicial Council as the apex body of the Nation’s Judiciary is one of the Federal Executive Bodies created by virtue of Section 153 of the Constitution of the Federal Republic of Nigeria, 1999

The Council had earmarked funds from its 2023 Appropriation for the procurement of Goods, Works and Services. Consequently, interested Contractors/Service Providers are hereby invited to submit Tenders or Prequalification Documents for the following Projects:

(2) SCOPE

(3) ELIGIBILITY REQUIREMENTS
Prospective bidders must possess the under-listed requirements:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name with Form BN 1 is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;

(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.;

(g) Sworn Affidavit:

-disclosing whether or not any officer of the relevant committees of the National Judicial Council or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;

-that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;

-that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;

(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;

(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;

(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;

(l) Lot A: Only Companies included in the National Automotive Design and Development Council’s approved list of local manufacturers of vehicles or their authorized representative should bid for the vehicles;

(m) Lot B: Evidence of current registration/accreditation with Computer Professional Registration Council of Nigeria and National Information Technology Development Agency (NITDA);

(n) For joint venture/partnership, memorandum of understanding (MOU) should be provided (CAC, Tax Clearance Certificate, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR and Sworn Affidavit are compulsory for each JV partner)

(o) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM no); and e-mail address. The Letter Head must bear the names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized Officer of the Firm.

(4) COLLECTION OF TENDER DOCUMENTS-CATEGORY A
Interested Companies are to collect Bid Document from the Procurement Department, Second Floor National Judicial Council Office Complex, Supreme Court Complex, Three Arms Zone, Abuja between 10:00am and 4:00pm (Monday-Friday except for Public Holidays). On evidence of payment of non-refundable tender fee of N 10,000.00 per Lot. paid into National Judicial Council Revenue Account with Account No 1167647018 FCMB in any reputable Commercial Bank in Nigeria.

(5) SUBMISSION OF BID DOCUMENTS – CATEGORY A
Interested Companies are to submit Hard copies of Technical and Financial Bids (including soft copy of financial bid in MS excel, packaged in separate sealed envelopes and distinctively marked Technical Bid and Financial Bid respectively. The Envelopes should thereafter be enclosed in a bigger sealed envelope, addressed to

The Secretary,
National Judicial Council,
Supreme Court Complex,
Three Arms Zone,
Abuja.

And clearly marked with the project title and Lot number. In addition, the reverse side of each envelope should indicate the name and address of the bidder and dropped in designated Tender Boxes at the Procurement Department of National Judicial Council not later than 11:00am Tuesday, 11 July, 2023.

(6) SUBMISSION OF EOI
Interested Firms in Services are to submit the Expression of Interest (EOI) for each of the Lot desired, in three (3) hard copies each (one original & two copies). The EOI should be addressed as indicated above and submitted not later than 11:00am Tuesday, 27 June, 2023.

Kindly ensure you sign the EOI/bid submission register, as the National Judicial Council shall not be liable for misplaced or wrongly submitted EOI/bid.

(7) OPENING OF EOI & TECHNICAL BIDS
The EOI and Technical bids will be opened immediately after the deadline for submission at 11:00am Tuesday, 27 June, 2023 and 11:00am Tuesday, 11 July, 2023, at the National Judicial Council’s Ancillary Building (Committee Room 1), Supreme Court Complex, Three Arms Zone, Abuja in the presence of bidders or their representatives while the Financial Bid will be kept un-opened.

(8) GENERAL INFORMATION
(i) EOIs/Bids must be in English Language and signed by an official authorised by the bidder;

(ii) Bids submitted after the deadline for submission would be returned un-opened;

(iii) All costs will be borne by the bidders.

(iv) The EOIs/Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the EOI/bid opening online;

(v) Goods: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(vi) Services: Only shortlisted Consultants will be invited at a later date for collection for Request for Proposals;

(vii) National Judicial Council is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance to Section 28 of the Public Procurement Act, 2007

SIGNED:
SECRETARY,
NATIONAL JUDICIAL COUNCIL
SUPREME COURT COMPLEX,
THREE ARMS ZONE, P.M.B 483, ABUJA