Rural Electrification Agency (REA)- Invitation To Tender For Projects Execution (125 Lots)

DEADLINE: 14TH JULY, 2023
RURAL ELECTRIFICATION AGENCY (REA)
INVITATION TO TENDER FOR PROJECTS EXECUTION

(1.0) INTRODUCTION
The Federal Government of Nigeria has allocated funds to the Rural Electrification Agency (REA) under the 2023 Appropriation Act to carryout Electrification projects. In compliance with the provision of the Public Procurement Act 2007, the Agency hereby invites competent and experienced Nigerian contractors to submit tenders for the electrification Projects listed below:

(2.0) SCOPE OF WORKS

CATEGORY B (SOLAR SYSTEMS)

CATEGORY C (SOLAR STREET LIGHT)

(3.0) ELIGIBILITY CRITERIA
Prospective bidders are required to submit genuine copies of the following documents as proof of their technical eligibility:

(i) Certificate of Incorporation with Corporate Affairs Commission with copies of Forms CAC 1.1 or CAC2 and CAC7 attached.

(ii) Three (3)years Company Income Tax Clearance Certificate (2020, 2021 and 2022) expiring 31st December, 2023;

(iii) Current valid NEMSA License for contractors in the Electric Power Sector issued by the National Electricity Management Services Agency (NEMSA);

(iv) Current Pension Clearance e Certificate valid until 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);

(v) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid until 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);

(vi) Current Nigerian Social Insurance Trust Fund (NSITF) Clearance Certificate valid until 31st December, 2023;

(vii) Evidence of registration on the BPP National Data Base of Federal contractors, Consultants and Service Providers by submission of a valid Interim Registration Report (IRR) expiring on 31st December, 2023 or Certificate issued by Bureau of Public Procurement;

(viii) Verifiable evidence of two(2) contracts of similar nature and complexity executed in the last five (5) years (Please attach Letter of Award together with interim or valuation certificates, job completion or payment certificate if the project was awarded by a public institution);

(ix) Evidence of financial capability to execute the contract:

(a) Attach last 3years Audited Account (2020, 2021 and 2022).

(b) Bank Reference indicating willingness to fund the project if awarded.

(x) Evidence of ownership or lease of relevant equipment for execution of rural electrification project e.g., Side Drop Crane, Pick Up Van, Test Equipment etc. (Please attach proof of ownership or lease agreement as applicable);

(xi) Duly executed Power of Attorney or Board Resolution authorizing a designated officer of the company to act as a representative and to bind the company by signing all bids, contract Agreement and other documents with REA on behalf of the company, duly signed by the Chairman and Secretary;

(xii) Sworn AFFIDAVIT declaring:

(a) That all submitted documents are true and genuine

(b) Whether or not any officer of Rural Electrification Agency (REA) or Bureau of Public Procurement (BPP) is a former or present director, shareholder or has any pecuniary interest in the bidder;

(c) That the company is presently NOT in receivership or subject to any form of insolvency or bankruptcy or winding up petition or proceedings;

(d) That no Director of the company has ever been convicted in any country of any criminal offence bordering on fraud or financial impropriety.

(xiii) Evidence that one of the key personnel of the company is a COREN registered Electrical Engineer.

(xiv) Bidders in projects in category B: SOLAR SYSTEMS must provide evidence:

(a) That they are Original Equipment Manufacturer (OEM)or accredited agents of the OEM

(b) That they have deployed two Mini-grids or Solar Home Systems (as the case may be) in the last five (5) years which are still functional.

(xv) Attached a clean copy of the certified Receipt of Payment for Non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only.

(xvi) Evidence that all documents for submissions were transmitted with a covering/forwarding letter on the company’s Letter Head paper, bearing among other things the Registration Number (RC) as issued by Corporate Affairs Commission (CAC), Contact Address, Telephone Number (Preferable GSM No.) and E-mail address. The Letterhead paper must indicate the names and Nationalities of Directors of the company at the bottom of the page duly signed by the authorized person of the company.

(4.0) COLLECTION OF TENDER DOCUMENTS
(4.1) Interested Bidders are to collect Bidding Documents from the Procurement Directorate, REA Corporate Headquarters, 22 Free Town Street, Wuse 2, Abuja upon Production of evidence of payment of the Non-refundable Tender fee of N10,000.00 (Ten Thousand Naira) only per Lot. All payments are to bemade through Remitta in favour of National Rural Electrification Agency (NREA) AND NOT Nigeria Electricity Project(NEP) using GIFMIS code 1000024043 after which bidders should proceed to REA Fund Management Directorate with their RRR to obtain Receipt of payment.

(4.2) Original and photocopies of the Certified Receipt of Payment and Certificate of Incorporation with Corporate Affairs Commission (CAC) shall then be presented to the REA Procurement Directorate for collection of Standard Bidding Documents. Collection of Documents shall be between the hours of 10:00am and 4:00pm Monday to Friday.

(5.0) SUBMISSION OF TENDER DOCUMENTS

(5.1) Bidders shall submit three(3) spirally bound hard copies i.e., one original and two duplicate copies of the Technical Bid and three (3) copies of the Financial Bid i.e., one original and two duplicate copies submitted together with one softcopy containing the Financial Bid done in Excel.

(5.2) The Tenderer shall enclose the TECHNICAL documents in One (l)firmly sealed envelope and the FINANCIAL documents in another firmly sealed envelope duly marking the envelopes as “TECHNICAL” and “FINANCIAL”. The Two (2) envelopes shall then be enclosed in one (1) single bigger outer envelope with the LOT NUMBER, project title and Package Number clearly indicated on the top left comer. Bids not spirally bound or bids that are stapled may be rejected. Bids should be addressed to:

The Managing Director/CEO
Rural Electrification Agency Corporate Headquarters
22, Freetown Street Wuse 2, Abuja.

(5.3) The reverse side of all the envelopes used must bear the BIDDER’S NAME and address as well as the authorized contact person’s phone number (All written out in capital letters).

(5.4) All completed Tenders are to be dropped in the tamper-proof “Tender Box” at designated points within the Agency Corporate Headquarters, 22 Freetown Street, Wuse 2, Abuja no later than 12:00 Noon on Friday, 14  July, 2023 for all categories. Bids submitted after the above specified deadlines shall be rejected and returned unopened at a later date to bidders who submitted them.

(6.0) OPENING OF TECHNICAL BIDS

(6.1) Only the technical bids for all categories shall be opened immediately after close of submissions at 12:00 Noon on Friday, 14 JuIy, 2023. The public opening shall take place at REA Corporate Headquarters, 22 Freetown Street, Wuse 2, Abuja in the presence of bidders, their representatives and observers from invited professional Bodies and Civil Society Organizations.

(6.2) All Bidders or their representatives are enjoined to ensure that they sign the Bid Submission Register and obtain Bid Acknowledgment Receipt before dropping their bids in the Tender Boxes as REA will not be held responsible for lost, misplaced or wrongly submitted bids.

(7.0) IMPORTANT GENERAL INFORMATION
(7.1) Bids must be in English Language and signed by an official authorized by the bidder.

(7.2) Each bidder is permitted to submit bid only for a maximum of TWO LOTS which must be selected from different project categories. Any bidder discovered to have submitted bid for more than one (1) lot in the same category or for more than two(2) lots in total shall be disqualified.

(7.3) Companies found to be related or which have the same directors or personnel may be Consolidated and treated as one (1) company.

(7.4) Failure to adhere to the instructions in the FGN Standard Bidding Documents adopted for this Procurement shall result in disqualification. It is mandatory to complete all the relevant Sections of the Bidding Documents.

(7.5) Contractors with history of abandonment/non-completion of rural electrification projects or other government contracts will be disqualified.

(7.6) Submission of fake documents in support of a bid shall lead to prosecution as all documents received shall be referred to the issuing authorities and or security agencies for verification.

(8.0) DISCLAIMER

(8.1) This advertisement is published only for information purposes and does not constitute an offer, commitment or obligation by REA to transact with any party nor entitle any contractor to make any claims, whatsoever or seek any indemnity from the Agency.

(8.2) The bidder shall bear all costs and expenses incurred in connection with preparation of Documents or submission made in response to this invitation or in response to any enquiry or clarification arising from this exercise.

(8.3) The Rural Electrification Agency is not bound to pre-qualified any bidder, and in line with Section 28 of the Public Procurement Act 2007, the Agency reserves the right to annul this procurement process at anytime in public interest without incurring liabilities to itself or explaining the reasons for its action to any bidder.

All enquiries and request for clarification regarding this publication may be directed to The Director (Procurement) Rural Electrification Agency Corporate Headquarters, 22, Freetown Street, Wuse 2, Abuja.

Signed:
Managing Director/CEO,
REA

The advertisement is approved on the condition that the procurements in this advertisements are contained in the Entity’s Approved Procurement Plan.