DEADLINE: 26TH JUNE & 10TH JULY, 2023
UNIVERSITY OF ABUJA (UNIABUJA)
AIRPORT ROAD, GIRI, P.M.B. 117, ABUJA
(OFFICE OF THE REGISTRAR)
INVITATION TO TENDER FOR THE PROCUREMENT & INSTALLATION OF ICT EQUIPMENT AND EXPRESSION OF INTEREST FOR THE DEVELOPMENT OF E-LEARNING APPLICATION/SUPPORT TRAINING
(1.0) INTRODUCTION
The University of Abuja, in compliance with the Public Procurement Act (PPA) 2007, invites reputable contractors/firms/companies with proven records of accomplishment to tender/express interest for the under-listed projects under the TETFUND Intervention funds.
(2.0) SCOPE OF GOODS/SERVICES
LOT DESCRIPTION Lot 1 Procurement and Installation of ICT Equipment/Furniture for the Entrepreneurship Centre Lot 2 Development of E-Learning Application/ Support Training
(3.0) ELIGIBILITY REQUIREMENTS
Prospective bidders are required to submit the following documents:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP.;
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the University of Abuja or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud a financial impropriety a criminal misrepresentation or falsification offsets relating to any matter,
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
· that the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bed or whose repayment portion has been outstanding for the last four (4) months;
(h) Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;
(i) Reference Letter from a reputable commercial bank in Nigeria, imitating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON, etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) Evidence of Firm’s registration with National Information Technology Development (NITDA) and Computer Professional Registration Council of Nigeria (CPN);
(m) For Joint Ventured Partnership, Memorandum of Understanding (MoU) should be provided indicating among others the Lead Partner (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
(n) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationals of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm
Note: Please note that the University reserves the right to verify the evidences submitted.
(4.0) COLLECTION OF TENDER DOCUMENTS (LOT 1)
Prospective Bidders for Lot 1 are requested to collect the Bid Documents from the office of the Ag. Director of Procurement, Ground Floor, Senate Building, University of Abuja, Main Campus, upon presentation of evidence of payment of non-refundable tender fee of Ten Thousand Naira (N10, 000.00) only. Payment shall be made to University of Abuja’s remita account. After which, the teller shall be taken to the University of Abuja cash office for issuance of receipt for collection of Bidding document.
(5.0) SUBMISSION OF TENDER DOCUMENTS (LOT 1)
- Technical documents shall be enclosed in a separate envelope (marked Technical) and Financial Bid in another envelope (marked Financial). The two separate envelopes shall be enclosed in one sealed outer envelope clearly marked INVITATION TO TENDER” specifying the lot number and title of the project addressed to: The Vice Chancellor, University of Abuja. The reverse side of the envelope should bear the Name and address of the bidder.
- The envelopes are to be deposited in the Tender Box located at the reception hall of the University Senate Building, Main Campus, Airport Road not later than 12:00 noon, Monday, 10 July, 2023. Bidders should ensure that their submission(s) is (are) appropriately logged in the submission Register at the venue and Acknowledgement slip(s) obtained. The University of Abuja will not be held liable for misplaced or wrongly submitted bids.
(6.0) OPENING OF TECHNICAL BIDS (LOT 1)
Only Technical bids shall be publicly opened immediately after the submission deadline at 12:00 noon, Monday, 10 July, 2023, in the Reception Hall of the Senate Building, University Main Campus, Airport Road, Abuja. For further enquiries, please contact Procurement Departmental on procurement@uniabuja.edu.ng
(7.0) EXPRESSION OF INTEREST (LOT 2)
All Expression of Interest with supporting documents neatly packaged in sealed envelopes and clearly marked as ‘EXPRESSION OF INTEREST” specifying the lot number and title of the project addressed to: The Vice Chancellor, University of Abuja. The reverse side of the envelope should bear the Name and address of the bidder. The envelopes are to be deposited in the Tender Box located at the reception hall of the University Senate Building, Main Campus, Airport Road not later than 12:00 noon, Monday, 26 June, 2023. Bidders should ensure that their submission(s) is (are) appropriately logged in the Submission Register at the venue and Acknowledgement slip(s) obtained. The University of Abuja will not be held liable for misplaced or wrongly submitted EOIs.
(8.0) OPENING OF EXPRESSION OF INTEREST (LOT2)
All submitted Expression of Interest documents shall be publicly opened immediately after the submission deadline at 1200 noon, Monday, 26 June, 2023, in the Reception Hall of the Senate Building, University Main Campus, Airport Road, Abuja. For further enquiries, please contact Procurement Department on procurement@uniabuja.edu.ng
(9.0) IMPORTANT NOTES
(a) Bids must be in English Language and signed by an official authorised by the Bidder.
(b) Bidders should note that time is of the essence in the execution of university projects.
(c) Bids submitted after the deadline for submission would be returned unopened.
(d) All costs shall be borne by the bidders.
(e) The EOIs/Technical Bids will be opened in the presence of Bidders or their representatives, CSOs in the areas of Anti-Corruption and Transparency and Private Professional bodies; and will be covered by video recording; invitation link will be sent to bidder who chooses to join the EOIs/bid opening online;
(f) Lot 1: Only prequalified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(g) Lot 2 Only shortlisted Consultants at EOIs evaluation will be invited at a later date for collection of Request for Proposals;
(h) The University of Abuja is not bound to pre-qualify/shortlist any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act 2007.
SIGNED:
MALL. YAHYA I. MOHAMMED
REGISTRAR
