Federal Ministry Of Science, Technology And Innovation- Invitation To Tender For The Procurement Of Goods, Works & Services Under 2023 Appropriation (29 Lots)

DEADLINE: 7TH & 21ST AUGUST, 2023
FEDERAL MINISTRY OF SCIENCE, TECHNOLOGY& INNOVATION
FEDERAL SECRETARIAT, PHASE 11, SHEHU SHAGARI WAY, ABUJA
INVITATION TO TENDER FOR THE PROCUREMENT OF GOODS, WORKS & SERVICES UNDER 2023 APPROPRIATION

(1) INTRODUCTION
Federal Ministry of Science, Technology & Innovation intends to undertake the Procurement of Works/Goods/Services under the 2023 Appropriation in accordance with the provisions of the Public Procurement Act, 2007. To achieve this, the Ministry hereby invites submission of interest from interested and competent Contractors and Consultants with cognate experience wishing to participate in the bidding process in any areas listed on Table 1 below: (CONSTITUENCY/CAPITAL PROJECTS OF THE MINISTRY)

(2) ELIGIBILITY REQUIREMENTS
Interested Contractors should submit the following documents to be considered eligible to bid:

(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including forms CAC2 and CAC7. Business Name with Form BN 1 is also acceptable for Services;

(b) Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificates of all the Partners in case of Business Name) for the last three (3) years ( 2020, 2021, 2022), valid till 31st December, 2023;

(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023. (this requirement is only applicable to bidders whose number of staff is 15 and above);

(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023. (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidders annual turnover is N50m and above);

(e) Evidence of Nigerian Social Insurance Trust Fund (NSITF)Certificate of Compliance valid till 31st December, 2023;

(f) Evidence of Registration in the National Database of Federal Contractors, Consultants, and Services providers by submission of Interim Registration Report expiring in 31st December, 2023; or valid certificate issued by BPP;

(g) A Sworn Affidavit:

-disclosing whether or not any officer of relevant Committees of the Federal Ministry of Science, Technology & Innovation or the Bureau of Public Procurement is a former or present Director, Shareholder or has any peculiar interest in the bidder and to confirm that information presented in its bid are corrected in all particulars;

-that personnel and components to be used in the execution of the proposed Works, Goods and Services shall form at least 60% composition to comply with the FGN’s Policy on Local Content;

-that the company is not receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings; and

-that the company is not having any Director who has been convicted in any country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter.

(h) Unabridged Company Audited Annual Reports & Accounts for the immediate past (3) years (2020,2021, 2022);

(i) Reference letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;

(j) Company’s Profile with Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;

(k) Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years, including or either Letters of Awards, Valuation Certificates and Job Completion Certificates plus Photographs of the projects;

(l) Works: List of Plants/Equipment with proof of ownership/lease agreement;

(m) For Training: Evidence of accreditation issued by Centre for Management Development;

(n) ICT jobs: Evidence of current Licence/accreditation with Computer Professionals Registration Council of Nigeria and National Information Development Agency (NITDA);

(o) Original Equipment Manufacturing (OEM) Certificate or Authorization letter from OEMs/Accredited dealers.

(p) Lot FS11: Evidence of Firm’s current practice Licence issued by ICAN, ANAN or any other related regulatory professional body(ies)

(q) Lot FS11: Evidence of Firm’s current registration with the Financial Reporting Council of Nigeria;

(r) Electricity Jobs: Evidence of current Licence issued by Nigerian Electricity Management Services Agency (NEMSA);

(s) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, TCC, Pension Compliance Certificate, ITF Compliance Certificate, NSITF Compliance Certificate, IRR & Sworn Affidavit) are compulsory for each JV partner;

(t) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Firm/Company’s Letterhead Paper bearing among others, the Registration Number (RC) as issued to the company by Corporate Affairs Commission (CAC), Contact Address, Telephone number (Preferable GSM No) and a valid e-mail address. The Letterhead Paper must bear the names and the nationalities of the Directors of the company at the bottom page, duly signed by the authorized officer of the firm.

(3) COLLECTION OF TENDER DOCUMENTS (GOODS & WORKS)
Interested bidders should collect bid documents from the Procurement Department on evidence of Payment of Non-refundable Tender Fees of Ten Thousand Naira (N10,000.00) only per LOT through remita platform of Federal Ministry of Science, Technology & Innovation (FMSTI).

(4) SUBMISSION OF DOCUMENTS (GOODS & WORKS)
Prospective bidders are to submit bid for each of the Lot desired, two (2) hard copies of the Technical and Financial Bids (soft copy of financial bids) included in sealed envelopes and clearly marked as “Technical Bid” and “Financial Bid” respectively; with the two envelopes concealed in a bigger envelop, addressed to the Permanent Secretary, Federal Ministry of Science, Technology & Innovation, Head of Service Complex, Abuja. Furthermore, the reverse of each sealed envelopes should bear the name and address of the bidder as well as Category and drop in the designated Tender Box in the office of the Director, Procurement Department of the Ministry (FMSTI) at Phase II, Block ‘D’ Room 609, 6th Floor, Federal Secretariat Complex, Abuja not later than 12:00 noon Monday 21 August, 2023.

(5) SUBMISSION OF EXPRESSION OF INTEREST (EOI)
Interested Firms are to submit two (2) bound of Expression of Interest (EOI) documents separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to (The Permanent Secretary, Federal Ministry of Science, Technology & Innovation, Phase II, Block ‘D’ Federal Secretariat, Abuja) and clearly marked (Name of Project and Lot No). Furthermore, the reverse side of each sealed envelope should have the name and address of the bidder and drop in the designated Tender Box in the office of the Director (Procurement) in Room 609, 6th Floor, Phase II, Block ‘D’ Federal Secretariat, Abuja not later than 12:00 noon, Monday, 7 August, 2023.

(6) OPENING OF EOIs/TECHNICAL BIDS
The EOIs and Technical Bids will be opened immediately after the deadlines for submission at 12:00 noon, Monday, 7 August, 2023 and 12:00 noon Monday 21 August, 2023 at the ICT Conference Room, 4th Floor, Block D, in the presence of bidders or their representatives. Please ensure that you sign the Bid Submission Register in the office of Director (Procurement Department), Room 609, 6th  Floor, Phase II, Block ‘D’ Federal Secretariat, Abuja, as the Ministry will not be held liable for misplaced or wrongly submitted bids. For further enquiries, please contact the Director (Procurement). Only accredited professional Bodies, NGOs, Civil Society Organizations will be allowed, while interested public are hereby invited to witness the public opening.

(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the bidder;

(b) EOIs/Bids submitted after the deadline for submission would be returned un-opened;

(c) All cost will be borne by the bidders;

(d) Please note that each bidder cannot bid for more than two (2) Lots in total;

(e) This invitation for bids shall not be construed as a commitment on the part of the Ministry or its officials, for contract award or shall it entitle a Tenderer to make any claims whatsoever and seek indemnity from the Ministry by virtue of having responded to this advertisement;

(f) The EOIs/Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the EOI/bid opening online;

(g) Goods & Works: Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;

(h) Services: Only shortlisted Consultants at EOI’s evaluation will be invited at a later date for collection of Request for Proposals;

(i) The Federal Ministry of Science, Technology & Innovation is not bound to pre-qualify/shortlist any bidder and reserves the right to annul any part or the entire Procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act, 2007.

PLEASE NOTE THAT:
(a) The Ministry will verify any or all of the claims made by the applicants and shall disqualify any company whose claims are found to be false in addition to other sanction that may be deemed necessary including prosecution in the law court;

(b) Bidders who have worked for the Ministry and have a history of poor performance, abandonment, termination and prolonged contract execution period need not apply.

SIGNED:
PERMANENT SECRETARY
FEDERAL MINISTRY OF SCIENCE, TECHNOLOGY & INNOVATION
ABUJA.