DEADLINE: 22ND AUGUST, 2023
SERVICOM PRESIDENCY
FEDERAL SECRETARIAT COMPLEX, PHASE II, FIRST FLOOR, PMB 622, CENTRAL BUSINESS DISTRICT ABUJA
EXPRESSION OF INTREST/PRE-QUALIFICATION FOR THE EXECUTION OF 2023 CAPITAL BUDGET OF SERVICOM OFFICE PRESIDENCY
1. INTRODUCTION
The SERVICOM Presidency, in compliance with requirement of the Public Procurement Act 2007, invites interested, competent Contractors / Consultants with proven experience and good records of accomplishment to indicate interest to commence the execution of 2023 Capital Appropriation.
2. SCOPE OF SERVICES/GOODS
LOT NO. PROJECT TITLE CATEGORY A: SERVICE (EXPRESSION OF INTEREST) LOT 1 Improving Organisational Service Delivery Performance – The Balanced Score Card (Training) in Jos, Plateau State LOT 2 Capacity Building/Training Programme on Customer Service for Frontlines Staff of Selected Hospitals in Benue State South Senatorial District LOT 3 Training the Trainer of Heads of Selected Schools on Sustained Service Improvement in identified schools in Benue South Senatorial District CATEGORY B: SUPPLY (PRE-QUALIFICATION) LOT 4 Provision of Generating Sets for Small Business Owners in Egbeda Local Government Area Oyo State
3. ELIGIBILITY REQUIREMENTS
All submission must be accompanied with the following documents:
a. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC 1.1 or CAC2 and CAC7. Business Name with Form BN1 is also acceptable for Services;
b. Evidence of Company’s Income Tax Clearance Certificate (or Personal Income Tax Clearance Certificate of all Partners in case of Business Name) for the last three (3) years valid till 31st December, 2023;
c. Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
d. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
e. Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
f. Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31st December, 2023 or valid Certificate issued by BPP;
g. Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the SERVICOM Presidency or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter;
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
- That the company does not have existing loan or financial liability with a bank, other financial institution or third party that is classified as doubtful, non-performance, bad or whose repayment portion has been outstanding for the last four (4) months;
h. Company’s Audited Accounts for the last three (3) years -2020, 2021 & 2022;
i. Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
j. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications;
k. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
l. Services: Evidence of Firm’s current registration/accreditation with relevant regulatory professional body(ies) such as Centre for Management Development for Training Services;
m. Lot 4: For supply of Generating Sets: Letter of Authorisation as representative of the Original Equipment Manufacturers (OEMs);
n. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
o. All documents for submission must be transmitted with a Covering/Forwarding letter under the Company/ Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
4. SUBMMISSION OF EXPRESSION OF INTEREST/PREQUALIFICATION OF DOCUMENTS
Interested firms are to submit two (2) bound of Expression of Interest (Eol)/(or Pre-qualification documents as applicable), separated by dividers and arranged as indicated above. The documents should be submitted in a sealed envelope and addressed to National Coordinator/CEO (SERVICOM) and clearly marked with (the name of the project and the Lot number). Furthermore, the reverse of each sealed envelope should bear the name and address of the bidder and drop in the designated Tender Box in Room 115 SERVICOM Office, Federal Secretariat Complex, Phase III, First Floor Central Business District Abuja not later than 12:00 noon Tuesday, 22nd August, 2023.
5. OPENING OF EOI/PRE-QUALIFICATION DOCUMENTS
The Eol and pre-qualification documents will be opened immediately after the deadline for submission at 12:00 noon Tuesday, 22nd August, 2023, at SERVICOM Conference Room at the first floor Federal Secretariat Complex, Phase III, Central Business District Abuja. Please, ensure that you sign the Bid Submission Register as SERVICOM will not be held liable for misplaced or wrongly submitted bids.
6. GENERAL INFORMATION
i. All CAC, PENCOM, ITF, NSITF, Tax Clearance Certificate and all other documents submitted shall be referred to security and other relevant Agencies for authentication;
ii. Any Bidder whose submission does not strictly adhere to the above instructions will be disqualified.
iii. This advertisement does not constitute a commitment or obligation on the part of SERVICOM nor does it entitle any person to make any claim what so ever from SERVICOM for having responded to the advertisement.
iv. Documents to be submitted MUST be bound with spiral binder;
v. The EOI/Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the EOI/bid opening online;
vi. Bidders can submit through Post (Courier Services);
vii. Services: Only shortlisted Firms will be invited at a later date for collection of Request for Proposals;
viii. Goods: Only pre-qualified bidders at technical evaluation will be invited at a later date for collection of tender documents;
ix. The SERVICOM is not bound to shortlist/pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
Signed:
NATIONAL COORDINATOR/CEO (SERVICOM)
