DEADLINE: 7TH AUGUST, 2023
UMAR SULEIMAN COLLEGE OF EDUCATION GASHUA
P.M.B 02, GASHUA, YOBE STATE
INVITATION TO TENDER FOR THE RENOVATION OF BLOCK OF 3-CLASSROOMS, OFFICES AND TWIN LECTURE HALLS
(1) INTRODUCTION
The Umar Suleiman College of Education Gashua, pursuant to its mandate and in compliance with the requirements of the Public Procurement Act 2007 and other extant government regulations wishes to invite interested, competent, qualified and experienced Contractors/Firms with relevant experiences and good track records of prompt delivery of similar projects to be pre-qualified for the Procurement of Goods under the YEAR 2020, 2021 AND 2023 (MERGED) TERTIARY EDUCATION TRUST FUND (TETFUND) PROJECT MAINTENANCE INTERVENTION.
(2) SCOPE OF WORKS
Lot M1 Renovation of Block of 3-Classrooms, Offices and Twin Lecture Halls.
(3) ELIGIBILITY REQUIREMENTS
Prospective bidders should submit the following documents:
(a) Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Form CAC1.1 or CAC2 and CAC7;
(b) Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years valid till 31st December, 2023; with minimum average annual turnover of N100million;
(c) Evidence of Pension Clearance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 15 and above);
(d) Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2023 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above);
(e) Evidence of Nigeria Social Insurance Trust Fund (NSITF) Clearance Certificate valid till 31st December, 2023;
(f) Evidence of Registration on the National Database of Federal Contractors, Consultants and Service Providers by submission of Interim Registration Report (IRR) expiring on 31/12/2023 or valid Certificate issued by BPP.;
(g) Sworn Affidavit:
- disclosing whether or not any officer of the relevant committees of the UMAR SULEIMAN COLLEGE OF EDUCATION GASHUA or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
- that no Director has been convicted in any Country for any criminal offence relating to fraud or financial impropriety or criminal misrepresentation or falsification of facts relating to any matter:
- that the Company is not in receivership, the subject of any form of insolvency or bankruptcy proceedings or the subject of any form of winding up petition or proceedings;
(h) Company’s Audited Accounts for the last three (3) years – 2020, 2021 & 2022;
(i) Reference Letter from a reputable Commercial Bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
(j) Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications such as COREN, QSRBN, ARCON, CORBON etc.;
(k) Verifiable documentary evidence of at least three (3) similar jobs (in size, nature & complexity) executed in the last five (5) years including Letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
(l) List of Plants/Equipment with proof of Ownership/Lease Agreement;
(m) For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner)
(n) All documents for submission must be transmitted with a Covering/ Forwarding letter under the Company/Finn’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address. Telephone Number (preferably GSM No.), and e-mail address. The Letterhead Paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorised officer of the firm.
(4) COLLECTION OF TENDER DOCUMENTS
Interested Firms are to collect the Standard Bidding Document (SBD) from the office of the Director of Works, Physical Planning and Development, Umar Suleiman College of Education Gashua on evidence of payment of a non-refundable tender fee of N10,000.00 per Lot, through remita platform in any reputable Commercial Bank of their Choice in favour of Umar Suleiman College of Education Gashua. Evidence of such Payments is to be presented at the cash Office, Bursary Department for official receipt.
(5) SUBMISSION OF TENDER DOCUMENTS
Prospective bidders are to submit bid for the Lot, two (2) hard copies Technical and Financial Bids packaged separately in sealed envelopes and clearly marked as “Technical Bid” or “Financial Bid”. Thereafter, put the two sealed envelopes together in a bigger sealed envelope and addressed to The Provost, Umar Suleiman College of Education Gashua. Nigeria and clearly marked with (the name of the project boldly written at the back of the envelope).
Furthermore, the reverse side of the envelope should be clearly marked with the name and address of the bidder and dropped in the designated tender box at the Registrar’s Office Umar Suleiman College of Education Gashua not later than 12:00noon on Monday, 7 August, 2023. Please ensure that you sign the Bid Submission Register in the Office of the Registrar of the University as the College will not be held liable for misplaced or wrongly submitted bids.
(6) OPENING OF TECHNICAL BIDS
Only the Technical bids will be opened immediately after deadline for submission at 12:00 noon on Monday, 7 August, 2023 at the Director of Works Physical Planning and Development Conference Hall of the University in the presence of bidders or their representatives, while the financial bids will be kept un-opened. Please ensure that you sign the Bid Submission Register as Umar Suleiman College of Education Gashua will not be held liable for misplaced or wrongly submitted bids.
(7) GENERAL INFORMATION
(a) Bids must be in English Language and signed by an official authorised by the firm;
(b) Bids submitted after the deadline for submission would be rejected and returned un-opened;
(c) The College is not obliged to award the contract to the lowest bidder;
(d) All cost incurred as a result of the bid invitation shall be home by the bidders
(e) The Technical Bids will be opened in the presence of CSOs and Professional bodies and covered by video recording; invitation link will be sent to bidder who chooses to join the bid opening online;
(f) Only pre-qualified bidders at technical evaluation will be invited at a later date for financial bids opening, while the financial bids of un-successful bidders will be returned un-opened;
(g) The Umar Suleiman College of Education Gashua is not bound to pre-qualify any bidder and reserves the right to annul the Procurement process at any time without incurring any liabilities in accordance with section 28 of the Public Procurement Act, 2007.
SIGNED
REGISTRAR
UMAR SULEIMAN COLLEGE OF EDUCATION GASHUA
P.M.B 02, GASHUA YOBE
